Warehouse Buyer

Warehouse Buyer-(250002OQ)DescriptionThe Warehouse Buyer is responsible for managing the procurement process to obtain products needed for the Warehouse, consistent with considerations of quality, reliability of source, compliance with professional, regulatory or accreditation standards and urgency of need. Manage daily operation process to fulfill all requisitions received at the Warehouse. Manage PAR levels and maintain adequate balance of inventory based on consumption patterns. Maintain open communication with Supplier/Vendor representatives to ensure product availability, backorder management and timely replenishment. Ensure accuracy within the system for all purchase order, receiving, item and inventory data and troubleshoot issues. Assist Supervisor and Manager on department workflow and projects to ensure department goals and organizational demands are met.QualificationsMinimum EducationBachelor's Degree (Required)Minimum Work Experience4 years Related and progressive experience (Required)1 year Experience in health care environment (Preferred)Required Skills/KnowledgePossesses a high degree of initiative and proactively approaches responsibilities.Demonstrates excellent customer service and develops strong internal and external relationships.Ability to remain organized and clear on tasks. Proactively follows up closes out tasks in timely manner.Ability to work within tight timeframes and meet strict deadlines.Demonstrated problem solving skillsAbility to maintain clear communication with staff, departmental management, clinical staff and end usersIntermediate proficiency with excelFunctional AccountabilitiesProcurementInitiate the purchase of products needed for the Warehouse and follow up on orders through delivery. Determine purchase methodology, compose purchase orders and collaborate with Suppliers to verify product availability and establish delivery dates that meet the demands of the organization. Respond to changes in demand and purchasing patterns to ensure timely delivery of products. Manage and meticulously monitor Supplier backorders. Communicate and escalate back orders to key stakeholders and partner in identifying approved product substitutes. Ensure accuracy of purchase orders, item attributes, inventory, receiving and troubleshoot errors and issues. Manage discrepancies related to PO, invoices and receiving to ensure appropriate resolution. Maintain record and management of open purchase orders. Utilize Supply Chain technology, tools other resources to efficiently and effectively execute and manage purchase orders. Strategically source individual orders for best price and value. Partner with clinical and other supply chain teams on savings opportunities. Inventory and FulfilmentEstablish PAR levels and maintain adequate balance of inventory based on consumption patterns; adjust ordering patterns to meet fluctuations in demand and supplier lead times. Manage and adjust system PAR levels and reorder points to ensure adequate inventory availability. Partner with Inventory Control team to ensure accurate inventory levels of all products. Assist in reconciling system and physical inventory counts and make adjustments as needed. Manage daily operational process for requisition fulfillment. Follow up, communicate and resolve issues with department requisitions. Customer Service and Supplier RelationsProvide clear communication between staff, clinical end users and Supply Chain Distribution team. Provide excellent customer service by answering questions; explaining policies and procedures; researching purchase options, and/or resolving any other customer-related needs.Identify and resolve order problems, back orders, product returns and price variances by working with systems, customers and Suppliers to find the best solution.Effectively communicate all supply interruptions including stock outs, backorders, and substitutes to staff, clinical end users and departmental management. Collaborate and support critical cross functional stakeholders including but not limited to clinical teams, Value Analysis, Distribution, Accounts Payable, Receiving, Finance, etc.Maintain strong Supplier relations serving as a liaison for the Supply Chain Department and Organization. Effectively communicate and partner with Suppliers to ensure high reliability of product and service delivery. Performs other responsibilities as requested by Supervisor, Manager or Department Head. Organizational AccountabilitiesOrganizational Accountabilities (Staff)Organizational Commitment/Identification Anticipate and responds to customer needs; follows up until needs are metTeamwork/Communication Demonstrate collaborative and respectful behaviorPartner with all team members to achieve goalsReceptive to others’ ideas and opinionsPerformance Improvement/Problem-solving Contribute to a positive work environmentDemonstrate flexibility and willingness to changeIdentify opportunities to improve clinical and administrative processesMake appropriate decisions, using sound judgmentCost Management/Financial Responsibility Use resources efficientlySearch for less costly ways of doing thingsSafety Speak up when team members appear to exhibit unsafe behavior or performanceContinuously validate and verify information needed for decision making or documentationStop in the face of uncertainty and takes time to resolve the situationDemonstrate accurate, clear and timely verbal and written communicationActively promote safety for patients, families, visitors and co-workersAttend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performancePrimary Location:Maryland-HyattsvilleWork Locations:Warehouse1511 Cabin Branch DrBuilding A-2Hyattsville20785Job:Non-Clinical ProfessionalOrganization:FinancePosition Status:R (Regular)-FT - Full-TimeShift:DayWork Schedule:7 am - 3:30 pm M-FJob Posting:Sep 29, 2025, 4:50:46 AMFull-Time Salary Range:57200-95347.2