Program Assistant

Position Definition To schedule and provide a variety of college services for assigned programs in order to attract, retain and support a diverse population of students; and to provide administrative support to assigned student services programs. Distinguishing Characteristics N/A Examples of Duties/Essential Functions Duties may include, but are not limited to, the following: Performs a variety of administrative support functions to assist in coordinating a student services program on assigned campus. Prepares correspondence, memos and statistical materials; answers phones. Compiles data from a variety of sources for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor’s Office for the purpose of complying with financial and legal program requirements. Reviews applications or other program documents to determine acceptance. Processes eligibility and services for categorical programs in compliance with Title 5 regulations. Awards and disburses support services ( book vouchers, meal tickets, grants, etc.). Arranges, schedules and assists in the development of training programs for faculty, staff and managers; assists faculty as needed in providing information on specific programs or areas. Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources. Assists in the preparation of presentations, written information and other resource materials concerning available college and community services and programs. Assists in the development and performs delivery of workshops, activities and special programs to provide or promote access to and increased awareness of available student support services and programs; coordinates logistics, scheduling and participant communications. Coordinates with other departments and/or external vendors to arrange for support equipment, materials and services. Prepares and maintains records and files related to student contacts and the provision of services. Participates in and facilitates special events and activities as needed. Establishes appropriate linkages to special populations or community groups served; promotes program through participation in outreach and associations with high schools, middle schools or other local, regional or national organizations. Performs related duties as assigned. Minimum Qualification-Education/Experience EXPERIENCE AND TRAININGTwo (2) years of experience performing responsible administrative duties in a related program.EDUCATION/LICENSE OR CERTIFICATEPossession of a high school diploma/GED or the equivalent plus additional coursework in a field related to the area of assignment.CONDITION OF EMPLOYMENTMust not have any unresolved financial issues with the U. S. Department of Education that would prohibit the ability to obtain National Student Loan Data System (NSLDS) access immediately. Minimum Qualification-Knowledge Of Policies and regulations related to a specific student services program.Applicable laws and statues governing access to public programs and services.Modern office procedures, practices and technology/equipment.Philosophy and objectives of students services programs.Problems encountered by students supported.English usage, grammar, spelling, punctuation and vocabulary.Basic statistical compilation and other record keeping methods and procedures.Modern software applications (Microsoft Office Suite, etc.). Minimum Qualification-Skill To N/A Minimum Qualification-Ability To Assist students in identifying concerns and problems and suggest appropriate alternatives to resolve those concerns.Prepare and maintain a variety of records, reports, and confidential materials related to students.Schedule and perform a variety of support functions pertaining to assigned student support program area.Understand and carry out verbal or written instructions.Communicate effectively, both orally and in writing.Work independently and exercise good judgment in performing assigned duties.Keyboard with accuracy.Establish and maintain effective working relationships with those contacted in the course of performing required duties.Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties. Desirable Qualifications • Strong ability to take initiative in problem-solving and assisting students• Knowledge and familiarity with educational environments and Student Services• Experience and significant comfort utilizing various technologies/systems such as email and texting platforms,scheduling systems, video conferencing, and databases• Demonstrated commitment to fostering equity, inclusion, and access for people from diverse multicultural, social,language, and educational backgrounds Job Open Date: 09/16/2025 Job Close Date: 12/01/2025 Open Until Filled No Foreign Degree and Credit Statement: In accordance with the Human Resources Procedure , all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation. Employee Benefits: Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend. Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $ and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $ (All confidential, supervisory and management positions are exempt from union membership)