Facilities Specialist

FACILITIES SPECIALISTPosition PurposeTo provide support to the Facility Management department in the areas ofbuilding operations, maintenance, construction, capitalimprovementsand strategic planningfor 24 facilities - a total of1.3 million square feetandmore than 2,600 employees.This role ensures that facilities meet environmental, health, and safety standards whileoptimizingspaceutilizationandmaintainingcost-effectiveness.Essential Responsibilities 80% - Facility maintenance,repair,and operationsPrimary focus will be on PGE Facility Management’s two critical sites in Tualatin and Clackamas.Coordinateand overseecontractors, materials and client expectations for routine maintenance and repair of facilities.Assistwithmanagingbuilding systems, operationalprograms,and projects.Obtain competitive quotes and negotiate contracts for services. Assistin theexecutionof contract specifications.Assistin coordinating and scheduling maintenance activities, including HVAC systems, plumbing, electrical repairs, and general upkeep. Develop and implement preventive maintenance schedules.Make recommendationsto improve building and processefficiencies.Conduct regular inspections to promptlyidentifyand resolve issues.Respond to building-related emergencies and major problems or issues at facilities/sites when needed.Partner withFacilitiesteam andother department members to ensure seamless projects for our clients fromsmallrepairs and improvementsto large capital projects.Assistin keepingaccuraterecords of inspections, maintenance, and capital improvements.10% - Strategic planning and corporate objectivesProviderecommendations and cost-effective strategies for long-term use of facilities,sites,and associated workspaces.Support and implement best practices consistent with PGE’s Sustainability Policy. Ensurecontinuingimprovement in the energy efficient operation of all facilities. Provide recommendations for upgrades in lighting, controls, and HVAC systems. Coordinate completion of projects and the submittal of required documentation.Assist Facilities Management department withshort- and long-term planning for office upgrades, O&Mprojects,and capital improvements.10% - Budget planning and financial reportingAssistin preparation of annual operating and capital project budgets for all facilities. Collaborate with internal departments,Workplace team,andFacilitiesprojectmanagers to survey, evaluate, prioritize, estimate,and recommend capital improvements, operational and maintenance projects for all facilities and sites. Review,controland approve expenditures, process work requests, purchaseordersand requisitions.Analyze andevaluatevendors andcontracts,determinecost-effective solutions,and provide recommendations.Maintain database for short andlong-termoffice upgrades,capitaland O&M maintenance projects.Accurately track time spent on capital and O&M work.Communications(description and reason for contacts)Internal communications:Facility Department to interact with co-workers, coordinate work, discuss projects and provide leadership, as needed. Environmental services,Security, Operations,and Safety&Health,to address issues and resolve problems related to workplace environments.Finance and accounting todeterminebudgeting, project costs,purchasing, work requests, financialreportsand payment processing.Other PGE department managers and employeesto discussfacility, site and space needs, provideinformationand resolve issues.External communications:Contractors, vendors and suppliers to negotiate pricing, obtain project estimates, administer contracts, and resolve issues. Government agenciesto processbuilding permits, discuss code requirements, environmental issues, and fire system inspections. Architects, designers and construction managersto review, describe and interpret drawings, plans,thescopeof work and specifications.CHALLENGES(complexity and diversity of actions)Balanceongoing work assignments with unanticipated/crisis response assignments.Successfully coordinating and integrating multiple and diverse functionsat critical PGE facilities.Interact with government authorities in representing the company on matters related to building permits, codes,and regulations.Meeting design and project management schedules,maintainingbudgets while managing client and departmental expectations.Successfully negotiating contracts.Prioritizing projects and workload.Ability to work independently to solveissueswhilealigning decisionswith Facilities strategies and standards.Acquiringworking knowledge of multiple complex systems at PGE facilities.DECISIONS MADE(this position makes the following decisions)Determineresources necessary toaccomplishobjectives, setprioritiesand makeappropriate adjustmentsas needed. Schedule work assignments for outside contractors. Resolve issues,disputesand problems related to employee work environments anddetermineeffective solutions.Make recommendations for capital expenditures based on financial analyses of project cost estimates and payback periods.Prioritize work andestablishdeadlines subject to budget,clientneeds,and department goals. KNOWLEDGE/SKILLS/EXPERIENCE REQUIREDRequires a bachelor's degree in design, architecture, project management, business or related field or equivalent experience.Typically, two or more years in facilities, design. construction project management, architecture or inventory control, depending on position.Facility Management Professional (FMP), Certified Facility Manager (CFM), Facilities Management Certificate (FMC), Project Management Professional (PMP) or related certification preferred.Some experience in facilities management or a related field preferred.Basic understandingof principles and terminology ofbuildingsystems, facility management,projectmanagement,and sustainability.Working knowledge and comprehension of construction drawings, specifications, building codes, OROSHA,ASHRAE, ANSI standards,and other governmental requirements.Knowledgeof budgeting, financial reporting, real estateleasingand incident commandsystem(ICS).Strong anddemonstratedaptitude for organizational/project management with excellent customer relations skills.Proficient inMS Office suiteand computer literacy.Ability to prioritize tasks and work under deadlines.Good communicationskills, both verbal and written.Good drivingrecord, personal vehicle available for use,and validdriver's licenserequired.PHYSICAL/MENTAL ABILITIES AND PROCESSESSubstantial ability to learn new skills, terminology, business processes and apply them to the business of facility management.Ability to work in a team environment and collaborate effectively; understand human behavior characteristics and manage client expectations.Substantial problem solving, conceptualization and creativity to evaluate anddeterminebestresolution, to a wide variety of facility/client issues where both standard and non-standard principles and guidelines may exist.Substantial decision-making skills related to business processes and prioritization of work.Substantial flexibility to work in a changing environment.Substantial skillsrequiredto work independently, analyze problems, providesolutionsand implement plans.Ability to work extended hours to resolve facility issues.Ability to workoff-hoursand weekends toaccomplishproject priorities.Ability to respond 24/7 to emergency and non-emergency events at facilities.Ability tolift upto 70 lbs.Ability to use ladders to accessrooftoplocations.Mechanically inclinedindividualwill berequired.#LI-CU1Compensation Range:$74,325.00 - $123,875.00Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity. While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis.PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future.