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Senior Administrative Assistant

2 weeks ago

Greenville, South Carolina, United States Design Strategies LLC Full time

Senior Administrative Assistant A professional services firm in the Greenville, SC area is seeking an experienced Senior Administrative Assistant to handle a wide range of administrative and operational support responsibilities.

This position requires wearing multiple hats and maintaining confidentiality of sensitive information, so a high attention to detail and eye for accuracy are non-negotiable.

We're looking for someone professional, diplomatic, and mature with a positive, can-do attitude and a genuine love for providing top-notch customer service both internally and externally.

If you are energized by working in a fast-paced environment with a lot of moving parts, this might be the right fit for you.

This is a full-time (40 hours per week) position with a Monday-Friday schedule, but Friday is a half-day ending at noon.

Working hours are flexible, within the core hours of 8:
  • 00am-6:00pm.   As a Senior Administrative Assistant, you'll be responsible for the following: Responsible for the administrative functions of the office including supporting the office workflow, ensuring that procedures are organized and controlled, designing filing/retrieval systems, and properly implementing all clerical functions.
  • Assist the CEO with administrative support and addressing client needs.
  • Set up and prepare minutes for operations meetings.
Assist with firm's marketing endeavors to include:
  •   proposals, RFPs, presentations, and typing proposals.
Assist with project and construction administration duties:
  • set-up, monitor contracts, monitor subcontracts, change orders, RFIs, bulletins, and close out documents.
  • Provide day-to-day administrative support to include answering and routing phone calls, processing mail, scheduling appointments, greeting and hosting visitors, ordering office supplies/equipment and maintaining inventory.
  • Must be comfortable working in a smaller office setting and providing total administrative support for professionals.
  • Prepare and modify company templates and documents including correspondence, reports, drafts, memos emails.
  • Manage travel arrangements, memberships, and licensing for professional staff and projects.
  • Promptly assist with basic IT support (server, software administration, computer assistance with Office 365) by coordinating with the company's external IT vendor.
  • Ensure that written correspondence is accurate with no grammatical mistakes, formatted correctly, and that any financial spreadsheets are accurate with proper tabulations.
Responsible for assisting Accountant.   The position responsibilities are not limited to those listed here, so a willingness to help out with office administration or any task, large or small, is a must.   Required Qualifications, Skills, and Experience:
  • College degree with 15+ years of experience in administrative/executive support and office administration roles.
  • Professional, poised, with strong interpersonal skills and friendly demeanor.
  • Enthusiastic, self-motivated/self-starter with a can-do attitude.
  • Highly organized and attentive to detail.
  • Ability to multi-task and work with speed and accuracy under pressure.
  • Excellent verbal and written communication skills.
  • Experience with formatting business correspondence (e.g. executive letters).
  • Proficient computer skills and working knowledge of MS Office.
  • Accustomed to professional attire suited for interacting with CEOs and professionals of various organizations.
Other qualifications we find highly desirable:
  • Experience working in professional services, real estate development, design, or construction industry.
Notary   We offer a generous benefits package that includes the following:
  • Medical insurance Dental insurance 401K retirement plan with company match 100% employer-paid group life insurance, short-term, and long-term disability coverage Paid vacation Paid sick leave Performance-based bonus   Powered by JazzHR