Associate Director

1 day ago

Pittsburgh, Pennsylvania, United States University of Pittsburgh Full time
UCIS-Office of the Director-Pennsylvania-Pittsburgh-(

The Center for Ethnic Studies Research is seeking an Associate Director (AD) oversees daily operations for the Center for Ethnic Studies Research (CESR) and assists the Director of the CESR in hiring and supervision of staff, managing the Center's budget finances, and implementation of strategic goals. In collaboration with the Director, the AD also has primary responsibility for writing grant proposals, overseeing the execution of grant projects, including tracking and reporting for all grants, and overseeing the collection of data for grant and institutional reporting; participates in the planning, development, and execution of Ethnic Studies programming; consults on funding and development; and develops partnerships focused on the social sciences, humanities, and professional fields such as social work, law, business, public policy, the health sciences, and engineering. The Associate Director likewise works with Global Engagement Colleagues to cultivate and develop international partnerships and U.S.-based study away and study abroad programming, and collaborates with other UCIS centers to develop cross-regional initiatives. In addition, the AD will oversee all public events and CESR academic programs; serve as the Center's primary liaison with social science and humanities departments, professional schools and the public, private, and NGO sectors in Pittsburgh and the region, and attend local and national meetings. The AD must be able to work with minimal supervision, represent the Center in a professional manner, work efficiently on multiple projects, practice good fiscal and project management, and maintain good rapport with staff, faculty, students and partner institutions. Occasional travel and weeknight/weekend hours required.

The Center for Ethnic Studies Research (CESR) offers students and faculty spaces for community-building through collaborative research and professional development opportunities exploring race and ethnicity that include internships, fellowships, certificates, workshops, symposia, partnerships, and an array of other activities. CESR advances innovative multidisciplinary and collaborative research addressing core communities central to Ethnic Studies—Latinx, Asian American, Native American, African American/U.S. African diasporas—from local, regional, comparative, and transnational perspectives. 

Minimum 5 years of experience in a University setting with supervisory responsibilities. A Bachelor's degree is required; a Master's or PhD is preferred, preferably in a social science discipline.
Experience with spreadsheets and budgets essential. 
Knowledge of Ethnic Studies (particularly Latinx, Asian American, and/or Africana studies); fluency in English; competence level in Latin American or Asian languages is a plus. The Associate Director reports to the Center Director. This position is full-time, 100% effort (37.5 hours/week).
 
Knowledge and experience related to Ethnic Studies including research, teaching, and/or study away/study abroad programs; English fluency; competence level in Latin American or Asian languages is a plus; Experience working with undergraduate education and/or internship programs; superb writing and communication skills are vital, as well as attention to detail, multi-tasking capabilities, and the ability to work in a fast-paced work environment. Computer literacy is required. Database, web, and Digital Humanities experience a plus. Other requirements include ability to track data for grant proposals, track that activities proposed are implemented, and use success of former proposals and reports to write the next cycle of reports and proposals, as well as the ability to get along well with people at all levels.

Job Summary

Assists in the complex management of daily operations and concurrent administrative functions of a major University organizational unit or a major academic and research department within a school or college. Controls expenditures, develops projects, and ensures regulatory compliance.

Essential Functions


• Assists in directing activities related to the daily operations of the University and/or major academic/research unit. Manages multiple, concurrent administrative functions including finance, human resources, payroll, accounting, grants, facility operations, property control, purchasing, and security.

• Facilitates strategic planning for assigned areas and assists in developing and implementing the overall departmental strategic plan and resource allocation.

• Supervises staff, including hiring, distributing and reviewing work, performance reviews, and documenting disciplinary actions and other human resource administration. Manages work schedules and approves timecards. Provides professional development opportunities.

• Establishes performance goals and measures to evaluate success of assigned area of responsibility. Researches and analyzes measured success to develop and implement future programs, policies, projects, and long-range plans.

• Ensures regulatory compliance and fiscal responsibility; controls expenditures and statements of accounts.

• Develops and maintains effective working relationships across University departments and employees.

• Maintains adherence to all regulations for all programs and activities.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

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