IP Docketing Specialist

Actively interviewing - APPLY NOWIP Docketing SpecialistHybrid | Pittsburgh, PAA respected law firm is seeking an experienced IP Docketing Specialist to support its Intellectual Property Practice Group. This role is critical to managing patent and trademark deadlines, maintaining accurate docketing records, and supporting attorneys handling domestic and international IP portfolios.This is a hybrid position based in Pittsburgh, PA, offering stability, collaboration, and exposure to sophisticated IP work.Key Responsibilities: Manage and calendar critical deadlines for patent and trademark filings, formalities, Office Actions, and maintenance feesReceive, review, and organize electronic correspondence from USPTO, WIPO, foreign patent offices, and foreign agents into the docketing systemDistribute incoming correspondence efficiently to the appropriate attorney teamsGenerate both standard and custom docketing reports for attorneys and leadershipContinuously monitor deadlines to ensure timely compliance and accuracyEvaluate outstanding docket items, coordinate with supervisors, and update or adjust matters as requiredOpen, maintain, and close matters within the docketing databaseSupport client intakes, case transfers, and changes in counsel due to new clients or attorney transitionsCollaborate in IP practice group and docketing team meetingsPerform other administrative and docketing tasks to support the IP team Preferred Qualifications: High school diploma required; additional education is a plusMinimum of 3 years of IP docketing or related experience in a law firm or corporate environmentSolid understanding of U.S. and foreign patent and trademark prosecution processes, including:Provisional and Nonprovisional Applications, PCT Applications & Madrid Protocol FilingsExperience with USPTO, WIPO, and other foreign patent/trademark officesFamiliarity with docketing terminology, best practices, and relevant IP lawsAbility to independently determine priority dates, calculate deadlines, and verify docketing entriesProficiency with IP docketing software (Patricia preferred; Anaqua a plus)Comfortable navigating IP office systems such as EFS-Web, Public/Private PAIR, TEAS, and TSDRStrong computer skills with the ability to manage, analyze, and interpret dataExcellent attention to detail, organizational skills, and time managementSelf-motivated, collaborative, and capable of working effectively in a fast-paced, deadline-driven environment Salary commensurate with candidate experience and other job-related factors permitted by law.How to Apply:  Email your resume to: jackie.tucker@gogpac.com  Phone/Text: (605) 305-3814#LegalCareers #ConfidentialSearch #LegalJobs #CareerMove #LegalRecruiter #LetsTalk #LegalJobsb #HiringLegal #LawJobs #LegalCareers #LegalTalen #AttorneyJobs #LawFirmHiring #ParalegalJobs #LegalAssistantJobs #LegalSupportJobs #NowHiringAttorneys #LitigationJobs #CorporateLawJobs #TrialLawyerJobs #pittsburghpaAll qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.