Real Estate Office Manager

2 weeks ago


Brooklyn, United States AB Hires and Consulting LLC Full time

A real estate brokerage firm is seeking an experienced Real Estate Office Manager to serve as the backbone of our operations and executive support. This person will be the right hand to the leadership team, ensuring smooth day-to-day management of administrative tasks, agent oversight, tenant relations, and office workflow. This role requires proactive leadership, accountability, and excellent communication skills. You will manage support staff, communicate directly with agents and landlords, and uphold operational excellence in a fast-paced real estate environment.Key ResponsibilitiesOffice & Administrative ManagementServe as the primary point of contact for office operationsOversee day-to-day tasks and ensure effective workflow throughout the officePerform executive assistant responsibilities for the CEO, acting as a trusted second-in-commandManage PTO scheduling and general administrative cadenceTeam Leadership & OversightSupervise and support the office secretary, including task delegation and quality controlEnsure invoicing from the secretary is accurate and submitted on timeMonitor and support agents’ daily activities and complianceLease & Application CoordinationReview lease agreements and documents for completeness and accuracyOversee application processing and ensure thorough follow-throughMaintain direct communication with tenants, landlords, and agents regarding lease detailsMarketing & AdvertisingEnsure property ads are published and stay live across platforms as requiredCoordinate photography scheduling and asset collection for new listingsClient & Landlord RelationsAct as a key contact for agents, landlords, and tenantsAddress inquiries, concerns, and follow up on outstanding itemsQualificationsPrevious experience in a real estate administrative or office management roleStrong organizational and multitasking skillsExperience managing support staff and coordinating with multiple stakeholdersExcellent written and verbal communicationDetail-oriented, with strong follow-up and accountabilityAbility to work onsite Monday–Friday (10:00 AM – 6:00 PM)  


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