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Hybrid - 4 days onsite, 1 day remote in Lexington, MA Shift: 8 AM to 5 PM CAPEX Project Procurement Lead (Contractor) Role Summary The Client is seeking an experienced and dedicated CAPEX Project Procurement Lead contractor to provide comprehensive, end-to-end procurement support for high-value Capital Expenditure (CAPEX) projects at our site, ensuring strict compliance with Client's global policies and maximizing value. This role requires a specialist who can strategically manage the full procurement lifecycle, from initial planning and sourcing strategy development through contract negotiation, execution, and project close-out. Key Responsibilities I. Strategic Planning and Alignment Project Integration: Serve as the dedicated Procurement Lead, integrating seamlessly with the Global and Site Procurement teams, Project Managers, and Engineering functions to understand project scope, goals, and critical timelines. Policy Compliance: Ensure mandatory application of Client's Capital Procurement Process, Procurement Policy, and Contracting Policy, including the correct use of funding requests and procurement planning. Sourcing Strategy: Work in full compliance with global category strategies, contributing materially to the fulfillment of key performance indicators (KPIs) such as Savings, Competitive Sourcing, and E-auctions. System Mastery: Become proficient in Client s procurement and documentation systems, including Axxerion, Coupa, and related invoice/payment management platforms. II. Sourcing and Execution Management Sourcing Events: Lead the preparation and execution of complex sourcing events (RFPs) for critical equipment and services, ensuring all necessary documentation (specifications, price sheets, draft MSAs) is ready for launch. Ariba E-Sourcing: Manage sourcing events within the Ariba E-Sourcing system for all purchases exceeding the $100, 000 threshold. Supplier & Risk Management: Check the contract database for existing Master Service Agreements (MSAs), prepare and ensure the signing of Confidentiality Disclosure Agreements (CDAs), and finalize verified long lists of eligible suppliers. Justification: Prepare and secure necessary sign-offs for Single Source Justification forms, strictly adhering to the Procurement Policy. III. Purchasing and Negotiation Tendering: Develop complete bidding documentation, including Instructions to Bidders and evaluation matrices, aligned across technical, commercial, and legal needs. Evaluation Leadership: Execute and lead the competitive selection process, including bid collection, technical/commercial evaluation, and completing the evaluation matrix with clear scores and justifications. Negotiation & Award: Establish and align negotiation strategies with the Procurement Team and Project Stakeholders. Lead negotiations with suppliers and subject matter experts to achieve a clear, final recommendation for contract awarding. Contracting: Manage the full contracting process, ensuring contracts are ready to sign, coordinating final signatures, and managing the Purchase Request (PR) to Purchase Order (PO) approval status. IV. Project & Contract Close-Out Reporting: Summarize and accurately report realized savings to the Procurement Team. Finalization: Manage final payments, conduct final performance reviews, capture lessons learned, and launch close-out letters to suppliers. Handover: Ensure the seamless transfer of equipment, contracts, and guarantees to the operations teams, and confirm documentation is officially acknowledged in writing. Reporting: Provide weekly and monthly written progress reports to the Project Manager and Project Sponsors. Qualifications and Experience Proven experience leading CAPEX (Capital Expenditure) procurement for large-scale investment projects, preferably within the Pharmaceutical, Biotech, or related regulated industrial sectors. Deep expertise in the end-to-end competitive bidding and contracting process (RFP, bid evaluation, negotiation, contract signing). Demonstrated proficiency with enterprise procurement and contracting systems, such as Ariba Sourcing/E-Sourcing and Coupa. Strong financial acumen with a proven ability to realize and report measurable savings and cost avoidance. Excellent collaboration, communication, and stakeholder management skills, capable of influencing cross-functional teams (Engineering, Finance, Legal). Ability to quickly assimilate and apply complex company-specific policies (Procurement, Contracting, Capital Process).
