Current jobs related to Office Manager - Corvallis - Oregon State University

Position Information Department Radiation Center (RIP) Position Title Office Manager Job Title Office Manager Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Radiation Center is seeking an Office Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Radiation Center is a unique institutional facility designed to provide support to instructional and research programs for all OSU departments and to other organizations statewide, nationally, and internationally. The Radiation Center occupies approximately 45,000 square feet of floor space and houses the Oregon State TRIGA reactor (OSTR), which is licensed to operate continuously at a power level of 1.1 MW. There are approximately 30 permanent employees located at the Radiation Center as well as research personnel on a temporary basis. Why OSU? Working for Oregon State University is so much more than a jobOregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.FACTS:• Top 1.4% university in the world • More research funding than all public universities in Oregon combined• 1 of 3 land, sea, space and sun grant universities in the U.S.• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color• 217k+ alumni worldwide• For more interesting facts about OSU visit: Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package:Oregon State University offers a with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources.• Retirement savings paid by the university.• A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.Future and current OSU employees can use the to learn more about the full value of the benefits provided at OSU. Key Responsibilities 40% Administrative Support to the Director Provide comprehensive administrative support to the Radiation Center Director. Screen telephone calls and manage access to his time. Open and process incoming mail, responding or forwarding to appropriate staff for action. Maintain the Center’s and Director’s calendars. Coordinate meetings, conferences, and other special events. Supervise arrangements for facility tours. Professionally relate to facility residents and visitors. Serve as an information resource with regard to services, policies, and procedures. Compose correspondence, reports, and other materials relating to confidential or sensitive facility matters. 40% Administrative Support to the Center Manage and coordinate administrative tasks supporting the Radiation Center. Develop and implement internal offices policies and procedures to ensure efficient workflow and address issues related to support services for faculty, staff and students. Manage key control and accountability system for the facility. Conduct annual physical inventories of all security keys in accordance with US Nuclear Regulatory Commission (NRC) regulations. Maintain accurate records for all keys that are subject to NRC audits. Coordinate facility orientation for all persons with access to the Center, including orientation packets and forms, video orientations, key requests, and after-hour permits. Manage and maintain manuals and files for the Reactor Operations Committee, Reactor Administrator, Senior Health Physicist, and coordinate the preparation of the Radiation Center Annual Report. Monitor, evaluate, and coordinate all facility web pages and other promotional media. Serve as personnel manager for all Center employees, using HRSC Employee Portal, and Benny Hire for personnel transactions. Coordinate and serve on hiring committees, process all hiring and termination paperwork, maintain files of present and former employees, and advise Center Director and staff of personnel rules. Serve as backup for the Business Manager, providing support for fiscal and other bookkeeping duties needed. Maintain working knowledge of Banner, Concur and BennyBuy. Serve as backup for Office Specialist/Receptionist to cover front desk during their lunch breaks and vacation days. 20% Supervision of Clerical Staff Serve as the immediate supervisor of the receptionist. Assign and manage workloads. Train staff, review work, identify training needs, and plan professional development. Conduct performance appraisals, approve leave, and mediate discipline and grievance issues. Initiate search process as applicable and participate in recruitment. Facilitate a safe, respectful, and inclusive work environment and support opportunities for the growth and development of students. What You Will Need Bachelor’s degree in Business Administration or related field and a minimum of three years’ experience providing advanced administrative support, or an equivalent combination of education, training and experience. Experience with Microsoft 365 using Word, Excel, and Access. Demonstrated ability to maintain confidentiality of personnel and departmental records. Demonstrated ability to coordinate effort, communication, tasks, and priorities between departments and agencies. Demonstrated ability to act independently and to work in a team setting to support a diverse set of professionals including faculty, staff, and students, administrators, and the public. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Prior experience in administrative role for OSU or higher education experience in the Academic industry. Experience using Concur, Banner, Benny Hire, BennyBuy, Outlook, HRSC Employee Portal, and Drupal. Demonstrated experience assisting in the management of long- and short-term goals and objectives. Working Conditions / Work Schedule Full-time, preferred work schedule Monday-Friday from 7:30am-4:30pm with occasional need to stay until 5pm when covering for receptionist. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Recommended Full-Time Salary Range $32.36 - $35.76 Link to Position Description