School Business Administrator/Board Secretary

ROLE OVERVIEW As School Business Administrator, this individual shall perform such duties associated with fiscal business matters of the district and the maintenance and operation of all school buildings and property, as required by law, State Board Rules and Regulations, and Board policies and directives. As Board Secretary, this individual shall perform the duties of Secretary, including but not limited to, attendance at all board of education meetings, presentation of the monthly financial report, correspondence and maintaining official Board records. MINIMUM REQUIREMENTS Master’s Degree in Finance, Accounting, Business Administration or comparable area from an accredited four year college and university Valid New Jersey School Business Administrator's Standard Certificate  Qualified Purchasing Agent (QPA), preferred At least five years of experience in a K-12 district as a School Business Administrator with successful management experience A thorough understanding of the generally accepted accounting principles established by the Governmental Accounting Standards Board and internal control systems consistent with statutory requirements Knowledge of accepted business practices in school districts related to budget preparation and administration and internal control systems consistent with statutory requirements, risk management, purchasing, transportation, food services, school plant operations and facility planning and Technology. Required criminal history background check, physical and proof of U.S. citizenship or legal resident alien status A valid Driver's license as well as current insurance and a vehicle with valid registration PREFERRED QUALIFICATIONS Experience in an urban school district with school based budgeting  ROLE & RESPONSIBILITIES Budget & Finance Major responsibilities of the role include, but are not limited to:Assists the superintendent in the preparation of the annual school budget, coordination of all budgets for all departments and is responsible for the administration of all phases of the budget throughout the year Manage Business Office functions through multi-layered team, including the functions of budgeting, accounting, regulatory reporting; variance, purchasing, cash flow analysis and risk management Serves as the official purchasing agent of the board and is responsible for establishing procedures for the acquisition of supplies and equipment for the district in accordance with law and board policies Set vision and strategy for process improvements and corrective actions for all Business Office functions Keep all contracts, records and documents belonging to the board Manages Business Office Leadership Team, which includes Assistant Business Administrator; Senior Director, Grants; Senior Director, Accounting and Audit Address audit and/or investigative findings from NJ DOE, other federal/state regulatory agencies; independent auditors Ensures the investment of board funds in accordance with statute and board policy Manages Business Office Leadership Team to ensure:Standard operating procedures (SOP) and budget/financial internal controls are up to date and fully integrated into the Business Team operations; All District fiscal operations adhere to the requirements of NJ Quality Single Accountability Continuum (NJ QSAC) Business Office procedures for payroll, purchasing, accounts payable, revenues/receivables and pensions are compliant with internal controls and deliver a high-level of customer service to schools and stakeholders Annual budget is developed accurately and submitted on time Financial health of District is defined and tracked using sustainability metrics, including budgetary controls and spending monitors All financial transactions use the budgetary basis of accounting in accordance with state law and regulations Comprehensive Annual Financial Report (CAFR) (including Management Discussion and Analyses) is prepared accurately and on time Responsible for the operation of the insurance and risk management program Sign all purchase orders in accordance with the State Board regulations and codify all purchase orders in accordance with State accounting procedures and the budget plan Certify monthly that the bills payable have been audited, and that they are correct and justly due as represented, and do not cause an over expenditure of funds in the budget Notify the members of the Board, Superintendent and attorneys of all Board meetings, including Board committees Advertise all meetings of the Board to the public in accordance with statute Maintain an official record/minute of Board meetings including committee meetings Coordinate the preparation of all contracts and agreements to be entered into by the Board Assist in the negotiations and implementation of all labor-employee contracts Responsible for the efficient operation of maintenance and plant services, food service and transportation Support projects and initiatives in other divisions and departments throughout CCSD on an as-needed basis Cooperate in negotiating contracts with all recognized collective bargaining units Keep the Superintendent informed regarding progress and any potential problems within the division Perform other related duties as required by the position or assigned by the Superintendent. or Superintendent's designee Facilities (Custodial Services and Building Maintenance) Through the management of a Senior Director of Facilities;Direct and control implementation of district policies and procedures relating to facilities maintenance and support, design and construction, planning and finance Lead general facility maintenance, cleanliness and HVAC operations in the schools and buildings, as well as the other district owned/rented properties Manage repair and maintenance of structures, grounds, equipment and facilities of the schools and administrative offices of the district Oversee programs for elimination of potential hazards to students, staff and property Technology Through the management of a Senior Director of Information Technology:Oversee for district service level agreements and manage to agreed-upon performance levels for application availability, response time, network performance and customer satisfaction Create a structure that aligns IT initiatives with district priorities while balancing resource constraints (human and fiscal) to optimize IT investments across the district over a period of time Oversee the selection, acquisition, development, installation, maintenance, and support of information technology for CCSD Recommend and implement a rigorous process for standardization of technology equipment and end user devices, where appropriate, throughout the district; this includes developing a multi-year plan for increased use and dissemination of technology resources in schools and classrooms School Safety Through the management of a Senior Director of Safety and Security:Ensure the safety and security of students, staff, and property of the CCSD  Oversee district-wide deployment and coordination of school safety officers  Develop, implement and re-evaluate an Emergency Management Plan/Crisis Plan School Nutrition Through the management of a Senior Director of School Nutrition: Responsible for the efficient operation of the district's food services program; ensures that procedures are in accordance with law and regulations Manage the contract with the school nutrition vendor Ensure the financial sustainability of the school nutrition program by:Ensuring maximum reimbursement to the district, including meeting all requirements to establish Community Eligibility and accurate reporting of household income Making evidence based decisions about the most cost-effective delivery of services Transportation Through the management of a Senior Director of TransportationOversees the safe, efficient operation of the student transportation program; ensures proper maintenance of district owned buses; reviews routes; and handles the business aspects of contracted transportation services. Develop and implement short term and long-term plans that reduce CCSD transportation costs without limiting overall service Monitor and innovate data sources that are integral to the integrity of transportation requests, particularly in our work with key vendors Develop, maintain, and own communication processes that engage internal and external stakeholders around transportation needs and priorities Board Relations/Elections Safeguard and maintain all records and papers of the Board, devising a system of recording and filing to guarantee the safety and availability of all reports, minutes, contracts, and official documents Notifies all board members of regular and special meetings. Calls special meetings whenever requested by the board president or by a petition signed by a majority of the board. Attends all board meetings Records all proceedings of board meetings; prepares the official meeting minutes and handles all correspondence of the board Performs duties related to school elections as required by law and works cooperatively with the county board of elections, the county clerk and district board of elections in facilitating all regular and special school elections Preside at the annual reorganization meeting of the Board until a President is elected and administer the Oath of Office to newly elected Board members Physical Demands: The following physical demands are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this job, the employee must be able to:Sit, stand, walk, speak, and hear for extended periods for various tasks. Use hands and arms to reach, handle, and operate tools, computers, or controls. Lift and carry items necessary for job performance. Use close, color, peripheral, and depth vision, and adjust focus as needed. Environmental Demands: The following environmental conditions are representative of those an employee may encounter while performing the essential functions of this position.Possible exposure to a range of childhood and adult illnesses. Occasional exposure to varying weather conditions. Work performed in heated, air-conditioned, ventilated facilities. Moderate to high at times, noise level especially during school hours, assemblies or events. Frequent interruptions from calls, walk-ins and urgent requests. Possible exposure to cleaning agents, instructional materials, and equipment-related chemicals. CORE COMPETENCIES An ideal candidate for this role will demonstrate the following and/or have experience with:Demonstrated strong management and leadership abilities, including the ability to work autonomously and as part of a team Demonstrated record leading complex and cross-functional initiatives in diverse organizational settings Strong problem-solving and project management skills  Exceptional organizational skills and attention to detail Strong oral and written communication skills and interpersonal and teamwork skills Integrity and clarity in all communications and interactions Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity Ability to work independently and manage multiple responsibilities simultaneously Demonstrated ability to learn quickly and take initiative Desire to grow professionally and seek out new opportunities to learn  Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with staff, administration, and the community Commitment to the success of all Camden students; specifically to raising the academic achievement of children in high- poverty communities Ability to thrive in a fast-paced and achievement-oriented environment A willingness to go above and beyond to do whatever it takes to achieve strong results CORE VALUES We are seeking individuals who will exemplify the District’s core values: Respect and Humility We serve our community by recognizing the strengths, experiences, and perspectives of others. We humbly recognize our own limitations and incorporate lessons we gain from our reflective practice. Evidence-based We use evidence to inform decisions and to ensure that we are accountable to our students and families. Communication & Collaboration We communicate openly and work collaboratively, recognizing that getting to the best possible decisions requires input from others. Honest communications build trust and establish a community that assumes best intentions. Solutions-oriented With respect for the complexity of this work and the history that precedes us, we focus on persistence, resourcefulness, and inclusiveness to drive toward solutions. REPORTS TO & EVALUATED BY State Superintendent SALARY, EMPLOYMENT PERIOD, AND UNION AFFILIATION  Salary Range: Minimum Starting Salary: $155,000.00 Maximum Starting Salary: $185,000.00 Employment Period Twelve-month Union Affiliation Non-affiliated (Pending availability of funds and Superintendent’s approval) THE CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER