Design and Document Specialist

About the Position Please Note: Review of applications will begin on December 3, 2025. Under the supervision of the Director of Planning, Design, and Construction (PDC), the Design and Document Specialist position is responsible for preparing design and construction drawings for capital improvement, infrastructure, deferred maintenance, and special event projects. The position performs a wide range of complex drafting assignments from minor design work to modification of construction documents. The position must have enough experience to understand and analyze architectural and construction documents and understand how buildings are generally designed and constructed. The position also manages the campus inventory of plans, specifications, and project archives in both hard copies and electronically based on the campus standard filing system. Responsibilities Prepare Drafting Work for Projects and Special Events Create drawings and specifications for minor capital and campus user-requested projects. Field measure existing site and building conditions. Prepare drawings, renderings, and other presentation materials using AutoCAD, BIM modeling, and PowerPoint. Create drawings for special campus events by working closely with the project manager and special events coordinator. Assist in coordinating plan approvals with the Office of State Fire Marshal and appropriate permitting agencies. Coordinate and Prepare Project Documents an Archives Ensure project documents are filed both hard copies and electronically and in accordance with the campus standard filing system. Serve as the go-to person for hard copies and electronically archived files needed by project managers, facilities personnel, consultants, contractors, and related agencies. Assist in developing and updating campus standards. Review plans, specifications, and submittals for consistency. Coordinate Minor Projects and Campus Signage Coordinate minor projects with campus users, consultants, contractors, and facilities personnel. Perform an annual review and tracking of campus signage inventory and update as needed. Coordinate signage design, procurement, and installation. Coordinate and Update Campus Floor Plans Review completed projects by external contractors and in-house staff and update campus floor plans annually or as needed. Field measure, verify, and document existing site, building, and space conditions. Update and maintain campus floor plans, site plans, and other plans such as infrastructure, fire truck routing, ADA routes, and evacuation plans. Minimum Qualifications Knowledge and Abilities Comprehensive knowledge of the drafting methods, materials, techniques, instruments and symbols used in architectural, mechanical, civil and electrical drawings. General knowledge of engineering mathematics. Thorough knowledge of the calculation of difficult dimensioning, and the methods used in quantity estimating. Working knowledge of the various materials used in building construction. Working knowledge of the laws, ordinances and other regulations applicable to building construction, maintenance and repair. Ability to make engineering calculations. Plot drawings from field notes. Work independently and complete difficult drafting assignments. Legibly and accurately draft detailed architectural renderings, drawings and design. Analyze space requirements. Use a transit and level and perform surveying related to simple land leveling. Make clear and concise oral and written reports; plan and direct the work of others. Ability to lead others. Acquire rapidly a general knowledge of the building codes of the State of California. Establish and maintain cooperative working relationships with staff, faculty, students and others. Experience Equivalent to four years of progressively responsible drafting experience including two years at the journey level preparing complete design and construction drawings for minor construction projects for modification of existing structures or systems. Education Associate of Arts degree or equivalent with extensive coursework in drafting technology, engineering or a related discipline. One year of specialized drafting experience, which has demonstrated that the applicant has acquired and successfully applied the fundamental knowledge and abilities of a draftsperson, may be substituted for the required education. Preferred Skills and Knowledge Well-versed in the latest version of AutoCAD; BIM Modelling is a plus. Ability to communicate effectively and provide updates on active project progress. Ability to work in a diverse environment and establish and maintain collaborative working relationships with staff, faculty, students, consultants, and contractors. A valid California Driver’s License. Ability to work evenings or weekends when needed. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.