Payroll Specialist

Position Details Payroll Specialist  ABOUT US AND OUR CULTURE  At the Genesee Intermediate School District, we are collaborators, leaders, educators, and support staff delivering instructional programs and services in general education, special education, and career technical education to 64,000 students, their families, and over 8,500 educators. GISD values its staff and cultivates positivity in the workplace as we all work together to carry out our mission of leadership, service, and innovation – partnering for success GISD promotes a collaborative work environment with a strong emphasis on teamwork and professional growth. We are committed to fostering a positive and supportive culture where all staff members feel valued and respected. Our dedication to professional development is demonstrated through initiatives such as resources for professional learning, mentorship programs, and leadership skill development. We are devoted to creating a thriving organizational culture that benefits not only our staff, but also the students and families we serve. To learn more about the GISD culture, please click the link below: GISD Standards, Personalized Service and Quality Programs SALARY AND BENEFITS Salary: $23.84 – $32.64 per hour, commensurate with experience and qualifications Benefits: Our comprehensive benefits package includes health insurance with five different plans, dental and vision coverage, life and disability insurance, liability and travel/accident insurance, voluntary insurance options, and a supplemental life program. Employees are entitled to sick leave, personal leave, vacation allowance, bereavement days, paid time during district scheduled breaks, holidays, and longevity pay. Flexible spending accounts (FSA) or healthcare savings accounts (HSA) are available based on the elected medical plan. Additionally, retirement savings plans are provided through the State of Michigan Office of Retirement Services (ORS). These benefits are available after just one full day of employment. LOCATION 2110 West Hill Road Flint, MI 48507 ROLE AND ESSENTIAL DUTIES The Payroll Specialist’s primary focus is the accurate input, review, and processing of the Genesee Intermediate School District’s (GISD) payroll. The processing of payroll is a responsibility that affects every employee of the district and is a position requiring a high degree of people skills and accurate financial skills. This position also ensures compliance with federal and state regulations, and efficient payroll administration. The Payroll Specialist collaborates with human resources and business services to maintain accurate employee records and payroll data. Essential Duties (May include, but not limited to):  Process and balance payroll for district employees on a timely basis. Maintain accurate and up-to-date files for all payroll information for all school district employees. Reconcile and maintain Office of Retirement Services (ORS) information timely as well as complete final payroll details for retiring employees. Compute and enter salary and hourly contracts and pay rates, including any prorated amounts or adjustments as necessary for unpaid leaves of absence. Completes processing of payroll-related transactions, including direct deposits, garnishments, and overtime payments. Process garnishments and Friend of the Court orders following laws regarding these deductions. Assist in the payroll responsibilities for all new hires, termination, and status change paperwork to ensure timely changes. Distribute payroll deductions in compliance with local, state, and federal statutes. Ensure payments of all federal, state, and local taxes and office of retirement services relating to payroll. Comprehensive understanding of labor and tax law. Proper reporting of 403b, 457, 403b Roth, and 457 Roth elections within IRS guidelines and associated elective or non-elective contribution payments. Prepare/reconcile IRS Form 941 on time. Prepare and submit annual W-2 and W-3 forms. Reconcile payroll liability accounts. Prepare payroll reports for representatives of government agencies, employee unions, retirement agencies, and transparency reporting. Assist with monthly and year-end reporting. Collaborate with the Human Resources Department often on employee-related issues, cost analysis, and other needs. Continually review the payroll process for streamlining and efficiencies. Perform payroll-related accrual processes on a modified accrual basis. Prepare information for all payroll-related audits Directly communicate with employees regarding payroll and deductions. Prepare and submit all other Local, State, and Federal payroll-related reports. Supports the implementation and maintenance of payroll software and reporting tools. Serves as an active member of SchoolOPEN user groups. Perform other duties as assigned. Consistency models Win-Win Leadership. QUALIFICATIONS Education:  Associate’s degree in accounting, business management, or related business field required; bachelor’s in accounting/finance preferred. Five or more years of documented successful school accounting/payroll experience may be considered in lieu of the education requirement. Experience: Two years of experience in school payroll preferred. Experience with SchoolsOPEN software desired. Skills/Other: Demonstrate understanding of Governmental Fund Accounting Strong analytical, mathematical, and accounting skills Ability to communicate effectively in writing, orally, and electronically High proficiency with computers, excel spreadsheets, and word processing Strong organizational skills and ability to meet required deadlines Excellent customer service skills to develop and maintain positive relationships with staff Possess a high level of discretion, confidentiality, and integrity Ability to handle a multitude of issues and responsibilities with attention to detail Physical Demands: While performing the duties of this job, the employee is regularly required to sit and operate a computer. The employee is required to stand, walk, and reach with hands and use an occasional step stool. The employee must occasionally lift and/or move up to 10 pounds, such as reports. Work Environment: The office is an open work environment which at times can be noisy at times. The position demands meeting deadlines with time constraints. This position is frequently required to interact with staff and with the public which requires courtesy and discretion. The position also requires collaboration among the payroll team and with other departments and positions. DEADLINE AND APPLICATION PROCESS  Current GISD employees who wish to apply for the vacancy should apply online using the job postings link accessible from the home page of the GISD website. Under the job postings category, select the link titled Current Genesee ISD Employees – click here for vacancies, located under the “Internal Staff” heading. External candidates may apply by selecting the