Assistant Project Manager

NYSERDA Staff Augmentation Request Form: Staff Aug Bid : Department Requesting Resource: Clean Transportation | Initiative: Multiple/cross-program support. Programmatic need being met by this request: Support program and project administrative tasks such as contract entry into NYSERDA IT systems, review of RFPs and contracting documents for completeness, coordination between cross-functional administrative teams to support procurements and open solicitations. Where the work will be performed: Remote, option to visit in NYC/Albany office if desired Location of Resource: Remote, option to visit in NYC/Albany office if desired Is travel required for this position: Minimal to none Is any equipment required to be provided by the contractor or will be provided by NYSERDA for this position? Contractor must have PC, web camera, cell phone, and reliable high-speed internet available for assignment while remote, but NYSERDA will provide a workstation when onsite Desired Start Date: ASAP Expected Duration of Engagement (Years): Estimated % FTE Being Requested: % Select the Appropriate NYSERDA Title You are Seeking to Fulfill: Assistant Project Manager Skills and Experience Needed: NYSERDA Title You Are Seeking to Fulfill Assistant Project Manager General Guidance for Expected Years of Experience - years Technical & Professional Skills & Knowledge Has demonstrated a basic understanding of fundamental analytical principles. Knowledgeable in at least one technical or programmatic area in which the Authority is currently involved. Has awareness of relevant energy related aspects of research, environmental science and economics. Basic skills include an ability to interpret and analyze. Ability to produce quality communications, and demonstrate an aptitude to learn. Creativity in Project & Program Development Implements task and project ideas suggested by others. Assists other project managers to develop and manage projects, or manages own projects under close supervision. Organization Skills & Productivity Is productive on assignments but dependent on others for direction. Has capability to manage technical and cost control aspects of multiple on-going projects with close supervision. Approaches tasks logically and makes effective use of time and resources in performing work Primary Responsibilities, and Minimum and Preferred Qualifications: What skills are needed to be successful in this role? Strong project management skills to be able to handle multiple requests at the same time Process oriented and ability to quickly learn internal NYSERDA contracting processes and how to use NYSERDA Finance/CRM systems Attention to detail, especially with data entry and written documents Ability to work collaboratively and communicate clearly with other team members Ability to stay organized and follow established procedures across many projects Proficient with the MS Office software suite, Sharepoint Are there any specialized skills that must be present for the position to be successful? Previous experience with or understanding of government procurement/contracting/Request for Proposals a plus Basic project management tools (task and deliverable lists, budgets, charts, etc.) Candidate must have strong technical writing and business correspondence skills ( scopes of work, internal memos and email) Background/experience with Oracle Peoplesoft, Salesforce, and Asana desired but will train Experience in contract development/negotiations desired but not required Certifications and qualifications, including education/degree Education and experience commensurate with an Associate's degree IT systems that will be used Salesforce, NEIS (Oracle Peoplesoft), Microsoft Office, Microsoft Sharepoint, Asana Tasks Assist program and project management staff : - Support the contracting process that takes place in Oracle People Soft and Salesforce - Provide support for Scoring Committee meetings (, assist program staff in preparing for meetings, note taking during meetings, and award decision memoranda) - Track ongoing contracted project performance to deliverables and financial milestones - Generate program solicitation, contracting, and modification documents such as contracting memos, solicitation materials, and contracting packages - Manage contractor project execution including review of submitted project deliverables, milestones, and invoices - Ensure correct and complete project documentation including interim and final reports, completed project summaries, and contractor assessments - Perform data entry - Other duties as required that support the initiatives of the Clean Transportation team.