Non-Credit Registrar

Description: POSITION: Full-Time Non-Credit Registrar (Registrar): Non-Credit divisions of Adult Education, Corporate and Community Education; Haverhill and Lawrence Campuses; 37.5 hours per week; Non-Unit Professional Position.SUMMARY: The Non-Credit Registrar will report directly to the Executive Director, Corporate and Community Education. The Non-Credit Registrar will oversee all student information systems (SIS) and data processes supporting Corporate and Community Education (CCE) and the Center for Adult Education (CAE) at Northern Essex Community College while working collaboratively with the college registrar. This position ensures accurate course scheduling, registration, and student records management while maintaining compliance with institutional and external reporting requirements. The Non-Credit Registrar serves as a strategic liaison among academic, administrative, and technical departments to enhance data integrity, streamline processes, and strengthen the visibility and integration of non-credit learners within institutional systems.RESPONSIBILITIES:  System and Data Management (40%)Administers and maintains the non-credit student information system, Modern Campus Lifelong Learning Extended Education (LLL EE), ensuring data accuracy and integrity.Serves as a liaison among CCE, CAE, IT, Institutional Effectiveness (IE), Finance, Marketing, and the College Registrar to align systems and processes.Analyzes and optimizes workflows to improve efficiency, compliance, and user experience.Partners with IT and the vendor to identify and implement platform enhancements supporting institutional goals.Ensures non-credit learner data is visible and accurately integrated across college systems.Data Governance and Integration (20%)Oversees data governance for non-credit programming, integration, and reporting functions in collaboration with IE, IT, and other departments.Participates in institutional data governance processes and committees.Ensures compliance with internal policies and external reporting requirements.Develops identifiers and tracking systems to follow non-credit learners as they transition to workforce or credit programs.Leads cross department integration of 3rd party data into systems for reporting.Reporting and Compliance (15%)Prepares institutional, state, and federal reports (e.g., IPEDS, HEIRS) for CCE and CAE.Produces data analyses supporting grants, program evaluation, and strategic planning.Develops standard reporting templates and extracts to meet institutional requirements.Participates in state collaborative meetings and engagements to ensure NECC can support the state's vision for modern data collection and assessment, and helps shape the changes, extra requirements, and future data needs.Assists in aligning non-credit offerings with credit or credential pathways.Course and Catalog Management (10%)Maintains the master non-credit course catalog and schedule.Collaborates with IT and Registrar for new course creation and opening semesters.Supports program managers in creating and maintaining course sections, ensuring data consistency.Coordinates room scheduling.System and Staff/Faculty Support (10%)Provides training and technical support for staff and instructors on LLL EE functions.Oversees and supports processes related to registration, payments, refunds, grading, and communication templates.Collaborates with program staff and faculty to ensure accurate grading and consistent recordkeeping.Reviews course listings, descriptions and visuals on LLL EE for accuracy, accessibility and alignment with NECC branding and ADA standards supporting department activities.Other Duties (5%)Participates in institutional initiatives, committees, and projects as assigned.QualificationsPLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:Requirements: MINIMUM QUALIFICATIONS:Bachelor's degree or equivalent experience3-5 years of experience in education or a closely related area as a professional or administrator in a Registrar's officeSolid technical working knowledge of Student Information Management software systems such as Ellucian Banner, Modern Campus Lifelong Learning Extended Education (FKA Destiny One)Must be able to communicate clearly and concisely and work effectively with a diverse population of faculty, staff, students, internal and external constituents at all levelsDemonstrated knowledge of and experience with data collection, data security, and handling of personally identifiable information (PII) and FERPA requirementsProven ability to build consensus and work effectively within a cross-functional teamStrong attention to detail, ability to multitask, work under pressure with interruptions, meet established deadlines, and work effectively on a teamSensitivity to cultural diversity and ability to interact effectively with people of all agesPREFERRED QUALIFICATIONS:Bilingual (Spanish/English)Experience working with and supporting a culturally diverse populationExperience working in a community collegeEQUIVALENCY STATEMENT: Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.Additional Information: SALARY: Anticipated starting salary range is $80, - $87, annually with complete fringe benefit package including competitive health insurance, dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.ANTICIPATED START DATE: ASAPApplication Instructions: TO APPLY: To be considered for this position click on the "Apply Now" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration:Cover Letter, describing your qualifications and/or how you may be best suited for the roleResume/CVReview of applications will begin 5 business days from the posting date and will continue until the position is filled.**Please note that finalist candidates will be asked to provide contact information for three (3) professional references, including current supervisor (or at least two previous supervisors)DEADLINE: Open until filledNorthern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ ), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: Official Title:RegistrarPrimary Location:United States-Massachusetts-Haverhill - 100 Elliot StreetJob:EducationAgency:Northern Essex Comm CollegeSchedule:Full-timeShift:DayJob Posting:Nov 5, 2025, 3:43:42 PMNumber of Openings:1Salary:80,-87,YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator:Elizabete Trelegan-9785563928