Accounts Payable Specialist

4 days ago

Tampa, Florida, United States Rebuilding Together Tampa Bay Full time
Job Description Job Description Salary: $48,000+

Position Overview:
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team. This role is critical to ensuring accurate and timely financial transactions, maintaining strong relationships with vendors, and supporting overall financial operations. The ideal candidate will possess strong attention to detail, excellent organizational skills, and practical problem-solving abilities to handle financial discrepancies and inquiries effectively.

Responsibilities:

Account Management:

  • Manage accounts payable using accounting software and tools like QuickBooks.
  • Monitor the accounting email inbox, addressing inquiries, and resolving issues promptly.

Expense Processing:

  • Review and verify bills for accuracy.
  • Manage and reconcile multiple credit card accounts.
  • Accurately input and upload invoices into the QuickBooks system in a timely manner.

Payment Processing:

  • Reconcile accounts payable transactions and ensure accounts are up to date.
  • Facilitate the payment of recurring bills and resolve discrepancies as needed.

Journal Entries and Reconciliation:

  • Prepare and record journal entries related to accounts payable, credit cards, depreciation, and expense transactions.
  • Assist in reconciling general ledger accounts associated with accounts payable.

Vendor Relations:

  • Maintain strong relationships with vendors, handling invoice adjustments and tax-exemption issues.
  • Update vendor files on QuickBooks and SharePoint, ensuring W-9s and ACH forms are accurate and up to date.
  • Reconcile vendor statements and correct discrepancies.

Reporting and Documentation:

  • Assist with month-end closing processes and prepare related journal entries.
  • Generate financial reports related to accounts payable activities.
  • Provide supporting documentation for audits.

Compliance and Policies:

  • Ensure compliance with company policies, procedures, and regulatory requirements.
  • Maintain confidentiality of financial information and sensitive documents.

Backup and General Duties:

  • Serve as backup for the Accounts Receivable Specialist when needed.
  • Support accounts payable cleanup projects and assist with other assigned tasks.

Qualifications:

  • Minimum of 3 years of experience in Accounts Payable or a similar role.
  • Proficiency in QuickBooks Online, MS Office, and Excel.
  • Strong attention to detail and a high degree of accuracy.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Ability to prioritize tasks and work under pressure in a fast-paced environment.
  • Associates degree in accounting or finance preferred; relevant certifications are a plus.
  • Practical problem-solving skills and the ability to exercise sound judgment in financial matters.

Why Join Us?
At RTTB, youll be part of a mission-driven team dedicated to making a meaningful impact in the lives of individuals and families. We value collaboration, innovation, and professionalism in everything we do.

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