Litigation Legal Secretary

Seeking a detail-oriented and organized Litigation Legal (Float) Secretary to join a dynamic team This role is essential in assisting attorneys with various tasks related to litigation, including research, filing documents, and managing case files. The successful candidate will come with 2-3 years of experience preferably in a floater role, experienced in E-file in both NJ and Federal courts, entering Attorney’s time.

• Perform general administration and secretarial tasks; typing and proofreading documents, maintaining files, and answering phones.
• Assist with call screening and directing.
• Assist with the intake process for potential clients.
• Create, organize, and maintain hardcopy and electronic client files.
• Enter time entries of client work.
• Serve as liaison between busy attorneys through interactions with clients, court staff, attorneys, prospective clients, and other supporting professionals and third parties through heavy electronic correspondence.
• Successfully communicate with clients, adversaries, and Courts, as well as handle high-volume work and dictation in a fast-paced atmosphere.
• Assist with drafting, editing, collating, and finalizing correspondence, pleadings, motions, case information statements, and appellate applications.
• Assist with gathering, organizing, compiling, and indexing documents received from clients, financial organizations, and businesses; propounding discovery demands and
• subpoenas on adversaries and/or relevant third parties.
• Keep track of the attorneys' calendars.
• Tracking timelines for motion practice, pleading submissions, discovery exchanges, depositions, and deadlines.
• Submit documents to the Court on paper and via JEDS or Appellate eCourts. File documents on JEDS
• Provide coverage for reception desk while receptionist is on lunch, PTO, Vacation time etc.

Qualifications:

• 2-3 years of Litigation Legal Secretarial experience
• Experience e-filing in both NJ and Federal courts REQUIRED
• Strong knowledge of Word and Outlook
• Time entry for attorney personnel
• Process business intakes for potential clients
• Process dictation, drafting/editing legal correspondence, pleading, motions
• Experience with creating Table of Contents and Tables of Authority
• Experience in performing reception coverage
• Comfortable working in a fast-paced, frequently changing environment

Fabulous Benefits package - Contact us today for details

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