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Office Manager
1 week ago
Star Roofing and Sheet Metal is a small commercial roofing contractor located in the E. Dallas/Mesquite area. We are currently seeking candidates for our Office Manager position. As Office Manager, you wear many hats, but accounting is your primary job function.
Position Details:
- Onsite only, no options for remote or hybrid
- Monday through Friday: 8:00 a.m. to 5:00 p.m. (with 1 hour lunch) OR 8:00 a.m. to 4:30 p.m. (with 30 minutes for lunch)
Responsibilities:
- Enter credit card receipts daily and reconcile monthly
- Enter supplier invoices and pay weekly
- Prepare AIA Pay Applications for larger projects, submit to customers and enter billing into accounting system
- Enter daily timesheets in to accounting program, reconcile and prepare weekly payroll
- Weekly EFTPS tax payments
- Quarterly payroll tax returns
- Annual payroll tax return, W2s/W3, 1099-NEC/1099-MISC/1096
- Reconcile paid invoices weekly, prepare and remit TX Sales and Use tax return monthly
- Track taxable purchases daily
- Reconcile weekly labor costs, prepare and remit monthly workers compensation premium
- Prepare for annual insurance audits at end of policy term
- Review employee handbook annually for updates
- Track and accurately maintain employee paid time off using Excel
- Prepare annual shareholder meeting notice, agenda and take notes during shareholder meeting
- Oversees receptionist position
Qualifications:
- Advanced experience with QuickBooks Pro 2024 for Desktop
- Previous experience in accounting, preferably with working knowledge in construction
- Extensive knowledge on Texas sales and use tax for contractors
- Fundamental knowledge of GAAP
- Ability to prioritize and multitask in order to meet deadlines
- Strong organizational skills
- High attention to detail
- Be honest, dependable and punctual
- Take initiative, this role is not micromanaged
- Advanced experience with Microsoft Office
Our perfect candidate is someone who:
- Shows up on time every day
- Is detail oriented and provides consistent accounting principles to day-to-day bookkeeping
- Takes pride in their work by proofreading and double-checking calculations
- Efficiently manages their time and priorities to meet deadlines
NO RECRUITERS PLEASE