Project Assistant/Document Specialist

1 day ago

Peachtree Corners, United States Weiser Engineering PC Full time
Job DescriptionJob DescriptionWeiser Engineering, P.C. is currently seeking a detail-oriented and highly organized Project Assistant/Document Specialist to join our team full-time. This dual role combines project assistance and document management, supporting project teams while maintaining high document organization and compliance standards. The ideal candidate will excel at coordinating project activities, managing project-related documentation, and ensuring that all records are maintained accurately and efficiently. This role is perfect for someone with excellent communication skills, a strong attention to detail, and a passion for organizing and managing project documents. Salary Range: $16.00-$28.00/hour depending on experience
 
KEY RESPONSIBILITIES:
Project Support & Coordination
·         Assist with the scheduling, planning, and tracking project timelines and deliverables·         Support the project team in coordinating activities and ensuring the project stays on schedule ·         Attend project meetings (virtually) and prepare meeting minutes, notes, and follow-up actions items·         Provide administrative support to the project team, including task management, status updates and project communications Document Management & Organization·         Manage and organize all project-related documents, ensuring they are stored securely and are easily accessible·         Maintain project documentation, including reports, contracts, proposals, presentations, and meeting minutes·         Ensure all project documentation is updated regularly ·         Maintain version controls of documents, ensuring the latest versions are used and archived properly 
Administrative Support·         Assist with preparing reports and presentations for internal and external stakeholders ·         Coordinate document reviews and approvals from relevant parties ·         Manage project-related correspondence and ensure timely responses to queries from team members and clients·         Help create and distribute project communications, including email updates and project summaries
Cross Function Collaboration·         Work closely with the project team to understand documentation needs and help streamline processes·         Collaborate with other departments (finance) to ensure smooth document handling and project execution
QUALIFICATIONS: Experience 1-3 years of experience in project administration, document management, or a similar role  Skills & Competencies·         Excellent organizational skills with the ability to manage multiple documents and task simultaneously ·         Strong attention to detail and commitment to maintaining accurate records·         Proficient in document management software and tools (Microsoft OneNote, OneDrive, Adobe Acrobat, etc.)·         Strong communication skills, both written and verbal ·         Knowledge of documents control procedures and project management best practices ·         Ability to manage sensitive information with confidentiality and integrity 
  Work Location·         In person
  Benefits·         401(k)·         End of Year Bonus·         Dental insurance·         Disability insurance·         Health insurance·         Life insurance·         AD&D Insurance·         Vision insurance·         Paid holidays·         Paid time off Equal Employment OpportunityWeiser Engineering, P.C. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability, veteran, or any other protected status as defined by law.  This policy applies to all employment terms and conditions, including recruitment, hiring, and placement.
 Notes:·         This is a full-time career appointment, exempt (bi-monthly paid) from overtime pay·         Salary for this position will be commensurate with the final candidate’s qualifications and experience, including skills, knowledge, 
          relevant education, and certifications·         This position is not eligible for a hybrid work schedule

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