Document Control Specialist

3 days ago


Newark, United States MCFA Full time
Job DescriptionJob DescriptionSalary: $93,600-$114,400 DOE Annual Base Salary

About the Role:

We are currently seeking an experienced Document Control Specialist to join our growing Transportation and Infrastructure practice. This role will support multiple projects and may require travel to project offices (Woodbridge, NJ; Parsippany, NJ; New York, NY). The ideal candidate will be responsible for maintaining a controlled system of incoming and outgoing correspondence and documentation and must have the ability to understand workflow processes and create tracking and controls to support.


mcfa Core Values:

  • Extreme Ownership
  • Intentional Creativity & Curiosity
  • Teamwork
  • Fun
  • White-Glove Customer Experience
  • Entrepreneurial Spirit
  • Growth-Focused


Key Responsibilities:


  • Developing, managing and maintaining the document control systems for multiple projects.
  • Process project documents and maintain document control files in accordance with project document control procedures.
  • Occasional travel to attend project meetings.
  • Collecting, recording, distributing, and managing meeting notes, agendas, and supporting documentation.
  • Monitor emails and incoming documents for submittal and transmittal.
  • Host Bluebeam sessions for project team edits.
  • Interface with project personnel and clients and work effectively in a multi-discipline team environment.
  • Ensure project document control standards and issued documentation meets the contract requirements.
  • Maintain files for original contract plans and as-built drawings, including supplementary drawings and reference documents.
  • Conducts research as required to update and maintain records.
  • Prepare transmittals, distribute documents, and retrieve documents in electronic format.
  • Assist the Project Controls Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
  • Scanning, indexing, linking, electronic filing and distribution of documents in Bluebeam Revu, SharePoint or other Project Management Information Systems (PMIS).
  • Gather, log, and distribute correspondence, technical submittals, field memos, drawing logs, project reports and photos, Requests for Information, and contract plans, specifications and change documents.
  • Responsible for proper handling, storage, and distribution of protected information.
  • Editing/proofing and document production for project deliverables, as needed.
  • Filing, formatting, printing, binding, and labeling documents, if needed.


Qualifications:


  • Construction Management or Engineering Degree preferred.
  • Minimum 5-8 years of experience in Document Control.
  • Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint required.
  • Proficiency in Microsoft Office Suite.
  • Previous road/bridge project experience preferred.
  • Experience with engineering, architectural, design and construction documents (i.e., plans, drawings, technical specifications, environmental documentation, etc.)
  • Ability to multitask and communicate status and progress effectively.
  • Ability to collaborate effectively with diverse teams.
  • Strong communication, organizational and time management skills.
  • Self-directed with the ability to work under pressure to meet deadlines.
  • Attentive to details; able to prioritize and multitask; proactive.


mcfais an Equal Employment Opportunity Employer.mcfadoes not discriminate against any applicant or employee with regard to hiring, tenure of employment, promotion, transfer, selection for training, or any other terms or conditions of employment because of race, color, religion, sex, age, sexual orientation, disability, gender identity or national origin, status as a Vietnam-era or special disabled veteran in accordance with applicable federal law, or on any ground protected by state or local law in each area in whichmcfamaintains facilities.


#ZR

Company DescriptionCompany Overview: We are an entrepreneurial firm focused on strategic planning, project development, program management, and construction management. We are a dedicated team of professionals, committed to delivering innovative solutions to our clients by inspiring people and places. We believe that our approach to grow, empower, and deploy Project Leadership is our differentiator in the client and talent marketplace. We have been steadily growing and establishing ourselves as an entrepreneurial leader in the industry. As we continue to expand, we are seeking a highly capable and experienced Director of Construction Management to join our senior leadership team and play a crucial role in directing our construction project and program success.

Our core values drive how we hire, fire, train, incentivize and reward. They steer our company’s growth and serve as the common ground we seek in professional relationships with our clients and team members. mcfa core values: Extreme Ownership, Intentional Creativity, Fun, Teamwork, White-Glove Customer Experience, Growth-focused, Entrepreneurial Spirit.Company DescriptionCompany Overview: We are an entrepreneurial firm focused on strategic planning, project development, program management, and construction management. We are a dedicated team of professionals, committed to delivering innovative solutions to our clients by inspiring people and places. We believe that our approach to grow, empower, and deploy Project Leadership is our differentiator in the client and talent marketplace. We have been steadily growing and establishing ourselves as an entrepreneurial leader in the industry. As we continue to expand, we are seeking a highly capable and experienced Director of Construction Management to join our senior leadership team and play a crucial role in directing our construction project and program success. \r
\r
Our core values drive how we hire, fire, train, incentivize and reward. They steer our company’s growth and serve as the common ground we seek in professional relationships with our clients and team members. mcfa core values: Extreme Ownership, Intentional Creativity, Fun, Teamwork, White-Glove Customer Experience, Growth-focused, Entrepreneurial Spirit.

  • Newark, United States Integrated Resources Full time

    Position Summary: Responsible for scanning records and verifying accuracy and completeness of scans. Issue QC data packets for test. Archives records and prepares records for offsite storage. Processes document workflows, reviewing documents for correct format and compliance with company templates. Essential Functions: • Scans records and verifies accuracy...


  • Newark, Delaware, United States Luster National Full time

    Job DescriptionThe Document Lifecycle Specialist will be responsible for managing the entire lifecycle of project documents, from creation to disposal. This includes organizing, maintaining, and ensuring compliance with company policies and regulatory requirements.Key ResponsibilitiesDocument Creation: Create new documents, including contracts, agreements,...


  • Newark, Delaware, United States Applied Control Engineering Full time

    Job DescriptionACE is committed to providing high-quality system integration services to our clients. We are seeking a Hardware Designer to join our team and contribute to the success of our projects.Responsibilities:Design and Development: Designing, developing, and implementing control and management information systems Creating detailed engineering...


  • Newark, New Jersey, United States eTeam Full time

    Job Summary: We are seeking an experienced Document Handling Specialist to join our team at eTeam. The successful candidate will be responsible for managing the flow of hard copy documents from receipt to distribution.">Main Responsibilities: ">">Accurately extract, sort, and screen documents to ensure efficient processing.">Prepare documents for timely...


  • Newark, New Jersey, United States SourcePro Search, LLC Full time

    **Job Summary:**We are seeking a highly skilled Document Production Specialist to join our team at SourcePro Search, LLC. As a key member of our legal department, you will be responsible for providing exceptional support in the production and editing of complex legal documents.The ideal candidate will have a strong background in law firm secretarial and/or...


  • Newark, Delaware, United States QPS, LLC Full time

    About QPS, LLCAt QPS, LLC, we value innovation, teamwork, and diversity. We strive to create a dynamic and supportive work environment that fosters growth and learning opportunities for all employees.Job OverviewWe are looking for a skilled Documentation Specialist - Regulatory Compliance to join our team in Newark, Delaware. This role involves ensuring that...


  • Newark, California, United States FreeWire Technologies Full time

    Company OverviewAt FreeWire Technologies, we aim to transform the way power is delivered and utilized. Our innovative battery-based energy storage systems provide ultra-fast charging for electric vehicles and clean, affordable, resilient power alternatives for site hosts. We are driven by a passion for innovation and a commitment to making a positive impact...


  • Newark, Delaware, United States Equity Resources Full time

    At Equity Resources, we're committed to improving the lives of families by providing exceptional mortgage banking services. As a Mortgage Quality Control Specialist, you'll play a vital role in ensuring our loan reviews meet the highest standards of quality and compliance.Primary Responsibilities:Conduct thorough reviews of loan files to identify potential...


  • Newark, New Jersey, United States Collabera Full time

    Company Overview:Collabera is a reputable organization seeking a reliable and efficient Document Handler. This role involves ensuring timely processing and accurate document handling. We are looking for an individual with strong organizational skills and attention to detail.Job Description:As a Document Handler, your primary responsibility will be to handle...


  • Newark, New Jersey, United States Collabera Full time

    We are seeking a highly organized and detail-oriented individual to join our team as a Document Handler. In this role, you will be responsible for ensuring the proper handling and distribution of hard copy documents received via the post office. This is a critical function that requires a high level of accuracy and attention to detail.As a Document Handler,...


  • Newark, New Jersey, United States Collabera Full time

    Job SummaryWe are seeking a meticulous individual to work as a Document Handler at Collabera. In this role, you will be responsible for managing hard copy documents, including extraction, sorting, and preparation for timely processing.Main ResponsibilitiesUse computer systems to perform administrative tasks and meet customer needs.Handle and distribute hard...


  • Newark, Delaware, United States Luster National Full time

    Job SummaryLuster National is looking for a highly organized and detail-oriented Project Document Manager to manage the lifecycle of project documents. This includes organizing, maintaining, and ensuring compliance with company policies and regulatory requirements.Key QualificationsStrong Communication Skills: Excellent verbal and written communication...


  • Newark, New Jersey, United States Reworld Full time

    Our TeamWe are seeking an experienced Electrical Maintenance Specialist to join our team at Reworld.About the JobThe successful candidate will work safely to maintain, diagnose, and repair various types of power plant equipment.Key ResponsibilitiesMaintain, diagnose, and repair low and medium voltage switchgear, circuit breakers, motor starters, and power...


  • Newark, Delaware, United States Softpath System Full time

    Company OverviewSofpath System is a leading provider of innovative biotechnology solutions.Job SummaryWe are seeking a highly skilled Manufacturing Technician 3 to join our Specialty Reagents In-Vitro Production team. The successful candidate will be responsible for producing high-quality antibody raw material while maintaining accurate quality records.Key...


  • Newark, United States Arcadis Full time

    Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex...


  • Newark, Delaware, United States Applied Control Engineering Full time

    Company OverviewApplied Control Engineering, Inc. (ACE) has been working with manufacturing and engineering professionals since 1991. With a core background in the chemical industry, ACE provides system integration services to diverse industries including biotechnology & pharmaceuticals, metals & mining.Job DescriptionAs a Hardware Designer at ACE, you are...


  • Newark, Delaware, United States Hologic Full time

    We are seeking a highly skilled Medical Device Quality Expert to join our quality organization. In this role, you will be responsible for ensuring the safety and effectiveness of our medical devices through rigorous design control, risk management, quality systems, and change management practices.You will work closely with senior internal and external...


  • Newark, New Jersey, United States Haddad Plumbing & Heating Full time

    The Assistant Controller plays a crucial role in supporting the accounting operations of the company. Strong mathematical, organizational, written, and verbal communication skills are essential for this position. The successful candidate will work closely with the Controller and other Senior Managers to generate internal financial reports for the company,...


  • Newark, United States ZipRecruiter Full time

    Job DescriptionJob Description The Energy Cooperative, headquartered in Newark, Ohio, serves over 70,000 electric, natural gas, and propane members throughout east-central Ohio. As a non-profit cooperative, we are member-owned and controlled by the members we serve. We are committed to serving our members safe, high quality energy services at a reasonable...


  • Newark, New Jersey, United States JGM Full time

    Job Title: Construction Quality Assurance SpecialistOverview:The Construction Quality Assurance Specialist is a crucial role within our team at JGM, ensuring the highest standards of quality control are maintained throughout the project lifecycle. This position will oversee quality control activities on-site from NTP to Final Acceptance, guaranteeing...