PROPERTY MANAGER I
3 days ago
JOB Description Summary/Objective
Manage low income, section 8, LIHTC property for owners or property management company by performing the
following duties personally or through subordinates:
1. Maximize occupancy, collections, physical appearance, tenant retention and
compliance.
2. Establish and maintain a pleasant atmosphere and relations with tenants of the
property. Maintain visibility, professionalism, and rapport.
3. Be responsible for all day to day operations of the property.
Essential Functions Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
1. Remain current and knowledgeable of federal, state, and local laws and regulations
as they related to the management of the property and the needs of the tenants, this
includes Section 42 and Section 8 compliance.
2. Demonstrate a positive, professional and client-orientated attitude.3. Coordinate
timely collection and documentation of all revenues following lease obligations of
tenants and the owner's policy on accounts receivable. Collect delinquent accounts
promptly. Communicate with accounting department to ensure accuracy of rent roll and
accounts receivable. Deposit receipts in the bank and enter into OneSite daily.4. Direct
the day-to-day activities of loss prevention, risk management, safety/security,
maintenance, marketing, landscaping, snow removal, and all other property operations.
5. Assist Regional Manager with budget preparation and review. This document will be
used as an ongoing accounting reporting tool and an aid to help make decisions for the
property. Recommend and implement programs that contribute to profitability.
6. Analyze and distribute monthly financial statements including operating variances
from budget, cash management and strategies for collection of receivables.
7. Administer leases on each project including analyzing lease clauses, preparation of
vacancy reports, enforcing tenant compliance and performing landlord obligations.
Identify leasing prospects and occasionally respond to routine leasing inquiries.
Interface with leasing representatives/brokers and assist to assure spaces are
leased/re-leased promptly.8. Market apartments and maintain waiting lists for all units.
Respond to inquiries in a timely and professional fashion.
9. Maintain complete and accurate property files and records, according to department
systems, with an emphasis on documentation for future reference. Coordinate with
Corporate staff on procedures for processing and distributing information. Provide
prompt, detailed and accurate general status reports on all properties assigned.
10. Bid work for property improvement. Keep accurate records of current space
conditions including roof, HVAC, utilities and special circumstances. At all times keep
the space in condition to show.
11. Engage, contract, supervise and approve invoices for all goods/services required to
maintain the properties up to company and owner standards. Develop a network of
emergency services and be available for 24 hour per weekend coverage as required.
Forecast and manage replacement of major capital expense items including HVAC
system, roof systems, parking lot surfaces, etc.
12. Manage tenant relations and coordinate requests for repairs and maintenance,
understanding of rent charges, lease issues and other tenant concerns. Complete
regular property inspections, noting deficiencies and taking necessary action with
approved budget guidelines.
13. Responsible for hiring and training of staff. Ensure staff is always maintaining
company standards and following company procedures. Assist with discipline when
necessary.
14. Adhere and ensure compliance to all Fair Housing laws.
Skills• Ability to communicate positively and professionally.• Strong resident/customer
relations skills.• Decision Making ability.• Ability to maintain a budget.• Ability to multi-
task and get interrupted frequently.
Work Environment This job primarily operates in a professional office environment. This
role routinely uses standard office equipment such as computers, phones, photocopiers,
filing cabinets and fax machines. This job may also include outdoor and property work.
Physical Demands The physical demands described here are representative of those
that must be met by an employee to successfully perform the essential functions of this
job. While performing the duties of this job, the employee is regularly required to
communicate effectively. The employee frequently is required to stand; walk; use hands
to finger, handle or feel; and reach with hands and arms. Employee must be able to
move 20 pounds regularly and walk steps to complete regular visual inspection of
property.
Travel Must maintain a valid driver’s license.
Education and Experience• Two years of experience in property management
preferred.• Courses in property management and/or real estate preferred.• CSM, CPM
or RPA credentials preferred.
Other Duties Please note this job description is not designed to cover or contain a
comprehensive listing of activities, duties or responsibilities that are required of the
employee for this job. Duties, responsibilities and activities may change at any time with
or without notice.
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