Payables Lead
5 days ago
CLASSIFICATION TITLE: PAYABLES LEAD
PURPOSE OF CLASSIFICATION
The purpose of this classification is to provide purchasing, administrative, and operational support to assigned department, and to supervise the work of clerical staff relating to payables and purchasing.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Review and approve all invoices to ascertain accuracy, proper accounting, and conformity with quotes and expense classification.
- Maintain contact information of supply sources that includes catalogs, price lists, and related information.
- Prepare or complete various forms (W-9), reports, correspondence, bid specifications, bid schedule, or other documents as needed.
- Provide information and assistance to departments regarding purchasing issues.
- Enter new vendors and their payment information to the software system.
- Provide training to new employees on the purchasing process, procedures, and software. Provide direction, technical assistance and guidance as needed.
- Stay current with and operate a computer with software required to perform essential functions of the position.
- Maintain a detailed record of all City credit cards (US Bank, Shell, Walmart, Lowe’s, etc.) including correspondence with the issuing bank.
- Monthly reconciliation and payment of City credit cards.
- Create and maintain spreadsheets and databases; enter and retrieve information; and gather, report and/or forward information upon request.
- Oversee the fixed asset physical inventory count as needed.
- May move funds as needed between bank accounts for AP/payroll as directed.
- Assist with year-end tax forms for the City, including reviewing W-2s and 1095C.
- Work with new employees on the payroll payment process.
- Collect data for payroll preparations; audit payroll forms, logs, and update data as appropriate.
- Review payroll hours for the finance department and all other city departments.
- Assist the Accounting Manager with any additional payables activities as needed.
- Assist the Asst. Finance Director with procurement related to purchasing activities of the City as needed.
- Communicate with vendors regarding purchases and/or invoices; verify receipt of items; assign account numbers and obtain price quotes.
- Type correspondence, letters, schedules, files, and other documentation; file, distribute, or transmit as appropriate.
- Prepare or process a variety of forms, training applications, invoices, reports, logs, claim vouchers, purchase orders, or related materials.
- Review, correct, and forward all reports, complaints, and violation letters prepared by clerical staff.
- Review insurance statements during the invoice review process and work with Human Resources to make adjustments if needed.
- Prepare a variety of administrative and/or operational reports.
- Collect, distribute, audit, and process payroll vouchers; audit payroll totals and transmit payroll for approval.
- Maintain petty cash; perform a variety of purchasing tasks such as preparing bid forms and attending bid openings.
- Initiate work orders.
- Perform a variety of general office duties, such as filing, typing, faxing, and data entry tasks.
- Oversee the work of payables and purchasing staff.
- Maintain regular and predictable in-person attendance during regular business hours of the City of Henderson.
- Must undergo and successfully complete drug test and alcohol screening prior to employment.
ADDITIONAL FUNCTIONS
Performs other related duties as required, necessary, or assigned.
MINIMUM QUALIFICATIONS
Associate’s degree or Bachelor’s degree in business administration, accounting, purchasing, or closely related field; supplemented by vocational/technical degree with training emphasis in accounting, office management skills, and computer skills required; supplemented by three (3) years previous experience and/or training that includes purchasing, office management, accounting, and computer skills required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May be required to obtain and maintain a certified Notary Public.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to calculate and/or tabulate data.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in a supervisory capacity.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of #J-18808-Ljbffr
-
Lead Administrative Assistant
2 weeks ago
Henderson, United States System One Full timeJob Title: Lead Administrative Assistant Location: Henderson, KY Top Pay: $20 - 28.00 per hour Work Schedule: Monday through Friday, 7:00 AM – 3:30 PM Schedule may vary based on business needs, including up to 12-hour shifts, nights, and weekends during the busy season (March through May). Job Description: The Lead Administrative Assistant will play a...
-
Lead Administrative Assistant
1 week ago
Henderson, United States System One Full timeJob Title: Lead Administrative Assistant Read all the information about this opportunity carefully, then use the application button below to send your CV and application. Location: Henderson, KY Top Pay: $20 - 28.00 per hour Work Schedule: Monday through Friday, 7:00 AM – 3:30 PM Schedule may vary based on business needs, including up to 12-hour shifts,...
-
Vendor Invoice Manager
2 weeks ago
Henderson, North Carolina, United States Variety Wholesalers Inc Full timeJob Description:">As an Accounts Payable Clerk at Variety Wholesalers Inc, you will play a vital role in ensuring the smooth operation of our financial transactions.About the Company:Variety Wholesalers Inc is a leading wholesale distributor with a focus on providing high-quality products to our customers.Responsibilities:Process and verify vendor...
-
Accounting Manager/Supervisor
2 weeks ago
Henderson, United States Robert Half Full timeJob DescriptionJob DescriptionBuild your career with Robert Half. As a permanent employee of Robert Half, you can build a fulfilling career working on diverse and challenging engagements that leverage your current skills and experiences and help you develop new ones; all with the security of a full-time job. Our Full-Time Engagement Professionals work with...
-
Director of Financial Operations
2 weeks ago
Henderson, North Carolina, United States M.R. Williams Inc. Full timeJob DescriptionVice President of FinanceKey Responsibilities:• Developing internal control guidelines, policies, and procedures for budget accounting, cash and credit management, administration, and other activities.• Financial Reporting: Ensuring timely, precise, and compliant financial reporting.• Compliance with state and federal regulatory...
-
Inventory Management Coordinator
2 weeks ago
Henderson, North Carolina, United States EDAG, Inc. Full timeJob Title: Inventory Management CoordinatorEstimated Salary: $55,000 - $75,000 per yearAbout UsEDAG Inc. is a globally leading, independent engineering services provider that combines excellent engineering with the latest technology trends.We have a strong commitment to hiring a diverse workforce and providing equal opportunities to all qualified...
-
Procurement Specialist
2 weeks ago
Henderson, North Carolina, United States EDAG, Inc. Full timeJob Title: Procurement SpecialistEstimated Salary: $60,000 - $80,000 per yearCompany OverviewThe EDAG Group is a globally leading engineering services provider that combines excellent engineering with the latest technology trends.We have a global network of some 60 branches, realizing projects in Vehicle Engineering, Electrics/Electronics and Production...
-
VP/Director of Finance
2 months ago
Henderson, United States Robert Half Full timeJob DescriptionJob DescriptionRobert Half is recruiting for a VP of Finance to oversee the accounting function for a growing client. This role will be pivotal in the company's success moving forward and will have full oversight of the accounting function and will report directly to the President of the organization.Responsibilities:• Develop and...
-
Operations Manager
2 weeks ago
Henderson, Nevada, United States American Track Full timeAbout American TrackAmerican Track is a leading provider of railway services, dedicated to delivering exceptional results and ensuring the safety and efficiency of our operations.Job DescriptionWe are seeking an experienced Railway Area Supervisor to oversee all aspects of our operations within a specific geographic area. As a key member of our management...