Assistant Office Manager-Wesley Chapel

18 hours ago

Wesley Chapel, United States Coast Dental Full time
Description

Are you looking to work for a practice that offers stability and operates with integrity? Would you like to work for a dentist with an excellent reputation in the community and among dental peers?

Look no further. Coast Dental & Orthodontics follows COVID-19 CDC Guidelines and ADA recommendations and makes every effort to create and maintain an environment that is safe for our team and patients. We provide PPE that includes high volume evacuation devices for intraoral use, face shields, N95 masks, along with gowns, hair bouffant, feet/shoe coverings and gloves. Plus, we allow 15 minutes after every patient to properly clean and disinfect operatories.

Who is Coast Dental?

We are a family established, owned, and operated DSO (that means dental service organization if you were curious), so we aren’t your typical cookie cutter dental corporation. At Coast Dental, you are part of a family, the kind you don’t want to rush away from after a long Thanksgiving dinner.

We can tell you why we’re great, but our long-standing team members are the real testament. Why do they stay? Because we invest in them and their continuing education and personal growth. And, because we like to have fun while working hard in a respectful environment.

An assistant office manager provides support at the dental office front desk to other team members and patients through excellent customer service and communication skills.

Duties And Responsibilities

  • Work collaboratively with office manager to ensure all patients are provided prompt, quality customer service.
  • Follow all Accounts Receivables policies.
  • Offer patient alternate means of payment, i.e., third party financing.
  • Ensure effective customer service telephone skills.
  • Build a productive office schedule and ensure patients are re-appointed prior to leaving.
  • Explain treatment plan to patients when necessary.
  • In Office Manager’s absence, maintain petty cash and make daily bank deposit on time and accurately, in accordance with the Bank Deposit and Petty Cash policy.
  • Exercise effective communication to ensure cooperation between the front office and the back office (including filtering down newsletters, correspondence and appropriate data).
  • Be responsive to patients and patient complaints utilizing the online inquiry system.
  • Assure timeliness and accuracy of paperwork.
  • Assure safety – workers compensation incidents are reported accurately and timely, protective equipment is utilized and OSHA/Bloodborne pathogen requirements are followed.
  • Complete insurance verifications two (2) business days prior to patients’ visits to determine coverage and benefit limits and link insurance in EagleSoft appropriately.
  • Complete walkout process with each patient by reviewing charts to ensure that all information is written properly and procedures are documented and match the routing slip that the Doctor has submitted.
  • Complete the End of Day process which includes submittal of insurance claims and pre-determinations as directed by office manager.
  • Participate in morning huddles, chart reviews and routine office meetings.
  • Participate in office checklist duties as assigned.
  • All other duties and responsibilities as assigned.

Qualifications

Knowledge, Skills, and Abilities

  • Basic clerical and administrative skills.
  • Effective communication skills; demonstrates professional and courteous phone etiquette.
  • Basic knowledge of insurance and dental terminology preferred.
  • Working knowledge of Internet Explorer, Word, and Excel required. Experience with dental software such as EagleSoft preferred.
  • Effective time management skills with the ability to manage multiple tasks and priorities.

Qualifications (Experience, Education, Licensure, Certification)

  • Associate's Degree in business, or equivalent, and two years working experience. Has a working knowledge of the front and back office medical operation.
  • Prior management experience a plus.

Working Conditions

Assistant Office Managers work in areas that are highly visible and designed and furnished to make a good impression. Most work stations are clean, well-lighted, and relatively quiet. Work is sedentary in nature.

  • Housekeeping - Wesley Chapel

    1 month ago

    Wesley Chapel, United States BayCare Health System Full time

    At BayCare, we are proud to be one of the largest employers in the Tampa Bay area. Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,000 team members, we promote a forward-thinking philosophy that’s built on a...

  • Vascular Surgery- AdventHealth Wesley Chapel

    3 months ago

    Wesley Chapel, United States AdventHealth Full time

    AdventHealth Wesley Chapel is looking to expand the vascular surgery program in East Pasco County. We are in search of dynamic and hardworking vascular surgeon to join our team. As a leading healthcare provider, we combine cutting-edge medical expertise and technology to deliver compassionate, whole-person care to our community in Wesley Chapel. This...

  • AdventHealth Wesley Chapel- Vascular Surgery

    4 months ago

    Wesley Chapel, United States AdventHealth West Florida Division Full time

    AdventHealth Wesley Chapel is looking to expand the vascular surgery program in East Pasco County. We are in search of dynamic and hardworking vascular surgeon to join our team.  As a leading healthcare provider, we combine cutting-edge medical expertise and technology to deliver compassionate, whole-person care to our community in Wesley Chapel.This...

  • Breast Surgeon at AdventHealth Wesley Chapel

    3 months ago

    Wesley Chapel, United States AdventHealth Full time

    AdventHealth Medical Group is looking for a dynamic and quality-focused Breast Surgeon to join our growing team of specialists at AdventHealth Wesley Chapel. We are seeking a surgeon who will model and lead excellence in clinical practice, doctor-patient relationships, and professionalism while maintaining AdventHealth’ s Mission, Vision,...

  • Breast Surgeon at AdventHealth Wesley Chapel

    3 months ago

    Wesley Chapel, United States AdventHealth Full time

    AdventHealth Medical Group is looking for a dynamic and quality-focused Breast Surgeon to join our growing team of specialists at AdventHealth Wesley Chapel. We are seeking a surgeon who will model and lead excellence in clinical practice, doctor-patient relationships, and professionalism while maintaining AdventHealth s Mission, Vision, Values. Opportunity...

  • Cardiac Sonographer Specialist

    3 weeks ago

    Wesley Chapel, United States AdventHealth Full time

    AdventHealth Wesley Chapel: A Leader in Patient SatisfactionAs a Cardiac Sonographer Specialist at AdventHealth Wesley Chapel, you will play a vital role in providing exceptional patient care and contributing to the hospital's reputation as a leader in patient satisfaction.**Estimated Salary:** $65,000 - $85,000 per yearThe ideal candidate for this position...

  • Part Team Office Cleaning Technician Wesley Chapel

    7 months ago

    Wesley Chapel, United States Office Pride Full time

    Benefits: Competitive salary Flexible schedule Free uniforms Opportunity for advancement Training & development Office Pride is hiring for a part time Commercial Office Cleaning Technician in the Wesley Chapel Area. Candidates will be available each evening, Monday - Friday, after 6:00pm for about 2.5 hrs each evening - a total of 12-15 hours per week. ...

  • ACTIVELY SEEKING Registered Behavior Technician

    2 months ago

    Wesley Chapel, United States Sunbelt Staffing Full time

    Job DescriptionJob DescriptionMinimum 1+ years Behavior Specialist experience required.Sunbelt Staffing is currently working with a school district that is actively looking for Registered Behavior Technician (RBT) near Wesley Chapel, NC. Interviews are currently being scheduled, so please apply below if interested.Opening: Registered Behavior Therapist...

  • ACTIVELY SEEKING Registered Behavior Technician

    2 months ago

    Wesley Chapel, United States Sunbelt Staffing Full time

    Job DescriptionJob DescriptionMinimum 1+ years Behavior Specialist experience required.Sunbelt Staffing is currently working with a school district that is actively looking for Registered Behavior Technician (RBT) near Wesley Chapel, NC. Interviews are currently being scheduled, so please apply below if interested.Opening: Registered Behavior Therapist...

  • Behavior Therapist Opportunity in Wesley Chapel, NC

    3 weeks ago

    Wesley Chapel, United States Sunbelt Staffing Full time

    Job OverviewSunbelt Staffing is partnering with a school district to fill an opening for a Registered Behavior Technician (RBT) near Wesley Chapel, North Carolina.Salary and BenefitsWe offer competitive weekly pay for indirect and direct services. Additionally, our benefits package includes a 401(k) retirement plan, medical, dental, and vision insurance...

  • Experienced General Dentist

    4 weeks ago

    Wesley Chapel, United States Watergrass Dental Care Full time

    Experienced General Dentist Watergrass Dental Care, a brand new, state of the art dental office, opening in May 2025, in Wesley Chapel, FL is looking for an Experienced General Dentist to join our team! Why Heartland Dental?As the leader of your supported office, you’ll receive best in class support to provide exceptional lifetime patient care while...

  • Experienced General Dentist

    2 weeks ago

    Wesley Chapel, United States Watergrass Dental Care Full time

    Experienced General Dentist - Wesley Chapel, FL at Watergrass Dental Care summary: Watergrass Dental Care in Wesley Chapel, FL is seeking an experienced General Dentist to join their new state-of-the-art facility. The position offers full clinical autonomy, competitive benefits, and unlimited earning potential with a focus on work-life balance and...

  • Travel CT Tech in Wesley Chapel, FL

    3 weeks ago

    Wesley Chapel, United States Marvel Medical Staffing Full time

    Specialty: CT TechLocation: Wesley Chapel, FLStart date: ASAPShifts per week: Duration: 13 weeksShift type: NightsWeekly gross pay: Contact us for more information!

  • Optometrist (Insight Family Eyecare) - Wesley Chapel, FL

    6 months ago

    Wesley Chapel, United States VSP Global Full time

    Come practice optometry to its fullest at Insight Family Eyecare!If you're a compassionate and skilled Optometrist looking for a fulfilling career opportunity, you'll want to check out this opening right outside of Tampa, Florida, in the beautiful city of Wesley Chapel. Why join us? Insight Family Eyecare has built a foundation of vision care excellence...

  • Optometrist (Insight Family Eyecare) - Wesley Chapel, FL

    5 months ago

    Wesley Chapel, United States VSP Vision Full time

    Come practice optometry to its fullest at Insight Family Eyecare! If you're a compassionate and skilled Optometrist looking for a fulfilling career opportunity, you'll want to check out this opening right outside of Tampa, Florida, in the beautiful city of Wesley Chapel. Why join us? Insight Family Eyecare has built a foundation of vision care excellence...

  • Experienced Medical Assistant-Wesley Chapel

    3 days ago

    Wesley Chapel, United States ENT and Allergy of FL. Full time

    Florida ENT and Allergy, a division of ENT and Allergy Associates of Florida is currently seeking a Medical Assistant for a full-time position at our Wesley Chapel office. Our practice provides comprehensive general and subspecialty ENT medical and surgical care within the convenience of one medical group. Patient care is our top concern, and because we can...

  • School Occupational Therapist

    7 days ago

    Wesley Chapel, United States Sunbelt Staffing Full time

    Job DescriptionJob DescriptionMinimum 1+ years occupational therapy experience required.Sunbelt is currently hiring for contractOccupational Therapists with guaranteed hours & benefitsatschool district near Wesley Chapel, FLfor the full school year.Job details:K-12th Caseload Mild-Moderate Diagnosis Therapy & Supervision Work Hours:Full-Time (35hrs/week)...

  • Experienced General Dentist

    5 days ago

    Wesley Chapel, United States Watergrass Dental Care Full time

    Experienced General Dentist - Wesley Chapel, FL at Watergrass Dental Care summary: An Experienced General Dentist is sought for Watergrass Dental Care in Wesley Chapel, FL, opening in May 2025. The role offers full clinical autonomy, comprehensive support including mentorship, and opportunities for continuing education, making it ideal for those looking...

  • Diagnostic Imaging Professional

    3 weeks ago

    Wesley Chapel, United States AdventHealth Florida Full time

    AdventHealth Florida Job Overview:">At AdventHealth, our mission is to extend the healing ministry of Christ by providing whole-person care to our patients. We are seeking a highly skilled Echo Technologist to join our team at AdventHealth Wesley Chapel in Wesley Chapel, Florida.">About the Role:">">We offer a competitive salary range of $65,000 - $80,000...

  • Experienced General Dentist

    1 month ago

    Wesley Chapel, FL, United States Watergrass Dental Care Full time

    Experienced General Dentist   Watergrass Dental Care, a brand new, state of the art dental office, opening in May 2025 , in Wesley Chapel, FL is looking for an Experienced General Dentist to join our team!  Why Heartland Dental? As the leader of your supported office , you’ll receive best in class support to provide exceptional lifetime patient...