Executive Assistant, Finance Operations Global Accounts Receivable

4 weeks ago

Seattle, United States Amazon.com Services LLC Full time $66,800 - $142,800
  • 2+ years of senior level leadership support, or 3+ years of Amazon experience
  • High school or equivalent diploma
  • Experience with Microsoft Office products and applications
  • Knowledge of Microsoft Office products and applications
  • Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
Are you always looking around corners, anticipating needs, and obsessing over details? Are you passionate about supporting others, working as a team, and delighting your customers? Are you interested in joining a global team that provides world-class service and tools to Amazon's customers, vendors, and employees through transactional and technology finance solutions?

If you are looking to work in a fast-paced environment where ownership, speed, accuracy, professionalism, and confidentiality are essential, this is the role for you.

We are seeking an Executive Assistant who is driven, organized, resourceful, proactive, and customer-obsessed to support 2-3 Directors in Global Accounts Receivable (GAR). GAR is primarily supported from Seattle and Arlington (HQ2) and operationally executed from Support Center locations globally.

Key job responsibilities
  • The support and planning of several key finance deliverables
  • Develop and maintain a one stop shop system and process for all documentation both electronically and manually
  • Complete a high volume of tasks and projects quickly with little guidance
  • React with appropriate urgency to situations and events that require a quick response or turnaround
  • Manage complex calendars and scheduling to support teams in multiple locations
  • Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
  • Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
  • Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc
  • Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
  • Document writing, editing, and readiness
  • Ensure accurate archiving of departmental data on appropriate sites
  • Management of team space, including moves and reconfiguration
  • Expense reimbursement including report coordination, submission and issue tracking
  • Have fun at work and help others do the same
About the team
Global Accounts Receivable is the operational finance department who manages the order to cash process.
The Global Accounts Receivables (GAR) mission is to contribute to funding the flywheel of Amazon’s virtuous cycle and future business expansion by optimizing the scale, speed, accuracy and productivity of Amazon’s Order-to-cash (O2C) value stream, while ensuring a positive interaction with our external customers (customers, vendors and resellers) and internal channel partners.

  • Experience in a fast-paced, high-tech company
  • Experience as an Executive Assistant
  • Bachelor's degree
  • Experience with domestic or international travel coordination
  • Experience with executive level calendar management
  • Experience working with large global teams
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.

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