Event Coordinator

4 weeks ago

Jacksonville, United States Kls Martin Lp Full time

Who We Are

At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients.

The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons.

KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient. This technology allows our surgeons to provide the best-in-class treatment for their patients.

KLS Martin Guiding Principles

  • Established, Privately Held Business Group Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
  • Patient Focus We design products with the patient in mind CMF, Thoracic & Hand
  • Product to Table Integrated planning, design, manufacturing and distribution process
  • Educational Partner Our primary focus for support is on education
  • Inventory Alliance Inventory management is critical to patient treatment/outcome
  • Surgical Innovation is Our Passion More than just a tagline

What We Offer

  • We provide full-time employees with a competitive benefits package, including paid parental leave
  • In-house training and professional development opportunities
  • A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation

Job Summary

Assists in managing, organizing, administration functions of surgeon educational events as required for KLS Martin and North American SORG.

Essential Functions, Duties, and Responsibilities

  • Organize and coordinate both live and virtual third-party surgeon educational events.
  • Coordinate meeting logistics, including (but not limited to) attendee registration, transportation, accommodations, meals, and technology.
  • Research and maintain relationships with vendors for event support services.
  • Coordinates budget planning and ensures that events stay within cost projections.
  • Assist in ensuring KLS World - educational facility is turnkey for courses.
  • Act as a liaison to Product Managers, facilities staff, lab coordination, and other event contributors to ensure event success.
  • Produce and edit course marketing materials as needed.
  • Support in-house and third party in-person and virtual events requiring weekends and travel, attending Board meetings, courses, and special events.
  • Provide administrative support for SORG when needed.
  • Maintain a working knowledge of Salesforce.com as needed.
  • Provide support for improvements in Customer Relationship Management, Reporting, and Marketing Campaigns
  • Performs other duties as assigned by the KLS Martin executive team or the Marketing and Education Specialist
  • Retrieval and interpretation of documents, knowledge of the Quality Policy & Safety
  • Program, report product complaints and adverse events, understand and follow off-indication regulations.
  • Maintain proficiency in the ability to package & ship products to the office or other field locations
  • Submit expenses for reimbursement following the company travel policy.
  • Use of SAP

Educational and Experience Requirements

  • Bachelors degree or 4 years of event planning experience required
  • Administrative and event coordination experience strongly preferred
  • Proficient user of Microsoft Office applications.
  • Up to 25% Travel Required

Knowledge, Skills, and Abilities

  • Adhere and support KLS Martin's quality and safety policies and procedures.
  • Ability to retrieve and interpret documentation.
  • Strong interpersonal skills with the ability to effectively communicate at all levels internally and externally.
  • Problem solving & decision making /adaptability & flexibility.
  • Strong leadership skills are required.
  • Must be comfortable with working around cadavers, as well as pictures and videos of live surgery.
  • Demonstrated ability to effectively communicate both verbally and in writing.
  • Ability to manage multiple priorities.
  • Possess intermediate to advanced level knowledge of Microsoft Office software applications.
  • Ability to work with minimal supervision

Skill Requirements

  • Typing/computer keyboard
  • Utilize computer software (specified above)
  • Retrieve and compile information
  • Maintain records/logs
  • Verify data and information
  • Organize and prioritize information/tasks
  • Operate office equipment
  • Verbal communication
  • Written communication
  • Public speaking/group presentations
  • Research, analyze and interpret information
  • Investigate, evaluate, recommend action
  • Basic mathematical concepts (e.g. add, subtract)

Physical Requirements

  • Sitting for extended periods
  • Standing for extended periods
  • Extended periods viewing computer screen
  • Walking
  • Reading
  • Speaking
  • Hear/Listen
  • Maintain regular, punctual attendance
  • Lifting/carrying up to 20 pounds various items
  • Pushing/Pulling
  • Bending/Stooping
  • Reaching/Grasping
  • Writing

Hazards

  • Normal office environment
  • Housekeeping and/or cleaning agents

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

KLS Martin is a drug-free employer

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