DATA MANAGER II-STUDENT INFO

Data Manager II Student Information

Under general supervision, performs a variety of complex technical and computer support functions for the student information system at an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the student information system to develop and maintain records of student data (attendance, class schedules, grades, demographic statistics, immunizations, etc.). This position is distinguished from that of the Data Manager I-Student Information position by the more complex student applications, and the role of technical support in the use of the electronic gradebook program and computer networks. Work at this level requires a substantial knowledge of student accounting procedures and regulations, source data, and the functionality of the student information system in order to support school operations and to generate federal, state, and local electronic files effectively. Employee is responsible for reviewing forms and handwritten information, entering data into proper computer files, utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing specialized reports; and preparing daily back-up copies of records on diskettes. Employee is also responsible for installing computer software and troubleshooting errors or other operational problems with computers and peripheral equipment. Work also involves general clerical work, such as answering telephones and preparing various correspondence/forms.

Employee reports to a appropriate supervisor.

Utilizes the computerized student information system of the district, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve student information as requested or as otherwise necessary.

If assigned to a Virtual Learning Program must attend professional development trainings in order to be proficient in the use of the Learning Management System.

Prepares and maintains other computer databases pertaining to student records, activities and demographic information.

Prepares and maintains database on student enrollment, records data such as student's name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc, records students' enrollment and withdrawal from school, records reasons for withdrawal and students' plans as available.

Prepares and maintains database of daily student attendance, utilizes computer-driven scanner to enter data from submitted forms, reviews late-arrival forms and reconciles with absences to create "tardy" lists, reviews check-out forms and reconciles with absences to create "early leave" lists, enters codes into files to indicate individual students' excuses for absences and prepares correspondence to students' parents to advise of excessive absences according to established policies.

Prepares attendance reports and reconciles manual and computer reports monthly.

Prepares and establishes master schedules which show courses, classrooms, time periods, teachers, and other relevant information; produces student schedules and inputs changes and corrections.

Performs advanced scheduling which includes assisting administrators in the scheduling process; ensuring accuracy in data builds; identifying solutions to being less than 100 percent scheduled; identifying course changes where complications exist; identifying where additional teachers may be needed based on student course selection; and identifying conflicts in scheduled class times.

Develops and prepares customized reports for DPI.

Processes information and forms for obtaining academic progress information; scans form or loads information from teacher's electronic gradebook files, prints edit lists; runs and distributes report cards; runs related academic reports such as failure lists, honor roll, and grade distribution lists.

Prepares and maintains database of student grades, entering information as provided and processing data to prepare statistical reports, report cards, and transcripts; records data from end-of-course tests via scanner, and prepares reports for appropriate teachers.

Prepares and maintains records of exceptional students being served by school, including student's enrollment and personal data, and specific handicap(s) of individual students.

Prepares and maintains computer testing records of students and prepares files/reports to be used in school accountability (ABC's).

Records and maintains student disciplinary actions and suspensions, and prepares periodic statistical reports.

May compare various data against data in secondary or previously used information system, contact