Administrative Specialist II- Physical Plant

Administrative Support Specialist – Physical Plant The University of Arkansas Community College at Morrilton (UACCM) is a proud member of the University of Arkansas System. Below you will find the details for the position currently available at UACCM including any supplementary documentation and questions you should review before applying for the opening.
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Summary of Job Duties Title: Administrative Support Specialist – Physical Plant Appropriated Position: Administrative Support Specialist FLSA: Non-Exempt Safety Sensitive: No Essential Worker: No Provisional: No The Administrative Support Specialist work under the supervision of the Physical Plant Director (PPD) and is responsible for providing support to maintenance personnel. Some evening and weekend work may be required on occasion. JOB DUTIES INCLUDE BUT ARE NOT LIMITED TO: Serves as Physical Plant receptionist; answers phone and email as directed, routes calls, emails, and messages appropriately, greets and assists visitors promptly and in a courteous and friendly manner. Acts as Physical Plant point of contact in the absence of the Director. Reports needs to Director. Responsible for monitoring and maintaining all campus vehicle records including titles, licenses, repair, maintenance, and insurance information to ensure we comply with federal and state requirements at all times. Prepares and submits monthly and annual vehicle reports as required. Assures vehicles are fueled and ready for use. Assists in monitoring excess and unused campus furniture and other inventory. Works directly with Arkansas Department of Marketing and Redistribution (M&R) to prepare required paperwork for release of inventory and arrange the transport of such materials. Manages office records and files. Prepares and prints letters, forms, memorandums, cards, and other documents for maintenance staff. Maintains inventory for the department and orders supplies as needed. Manages maintenance work requests, utility tracking and other maintenance projects as needed. Manages the department calendar and provides reminders concerning repeated events (i.e., preventative maintenance, inspections, and scheduled activities) Inputs data into the Workday System and the Portfolio Manager software and maintains paper records as needed. Works with the PPD, Maintenance, and Custodial supervisors in managing Work Orders and PO work order program. Manages department Calendar to provide reminders concerning repeated events (i.e. preventative maintenance, inspections and scheduling activities) Manages the campus signage process as directed. Performing related duties and responsibilities as required or assigned.
Qualifications MINIMUM QUALIFICATIONS
The formal education equivalent of a high school diploma
One (1) year of practical work experience in an office setting
Other job-related education and/or experience may be substituted for all or part of the minimum qualifications upon approval of the Chancellor.
PREFERRED QUALIFICATIONS
One year of specialized training in office management or related
APPLICATION REQUIREMENTS:
Cover Letter
Resume
List of three professional references
Copies of college transcripts, related licensure, certifications
Qualification Equivalencies:
Additional Information:
KNOWLEDGE, ABILITIES, AND SKILLS
Knowledge of record keeping procedures.
Knowledge of basic arithmetic and grammar.
Knowledge of computers and software applications.
Ability to conduct research and compile data into report form.
Ability to establish and maintain filing systems.
Ability to operate standard office equipment.
Ability to analyze documents to determine compliance with rules, regulations, and procedures.
Ability to communicate effectively both orally and in writing.
Able to move about the campus freely and lift and carry up to 35 pounds.
All employees at UACCM must have a commitment to work cooperatively with all campus personnel to fulfill the Mission of UACCM and have the ability to deliver quality customer services.
Salary Information: $28,000 - $30,000 with education and experience
Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Allen Holloway Director of Physical Plant
All application materials must be uploaded to the University of Arkansas System Care