Facilities Administrator
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Position Summary
Reporting to the Director of Facilities & Administrative Services at the Columbia School of Social Work, the Facilities Administrator/Coordinator is responsible for coordinating and scheduling facilities and resources for all events, conferences, and meetings in the building, on behalf of faculty, staff and departments within the School of Social Work, and other departments at the University. Utilizing EMS (Event Management System) software this role is the main gatekeeper of all rooms and resources at the School of Social Work.
This is a temporary three month position from November through January.
To apply send an email to:
Responsibilities
• Manage the room and resource schedule by assisting requestors with reservations and confirming bookings through the EMS Web App.
• Schedule rooms and facilities in EMS for non-CSSW Columbia affiliates as needed.
• Train faculty and staff on the use of the EMS Web App and assist with their login credentials.
• Provide guidance to faculty and staff on the best rooms and facilities for events, meetings, or conferences, including furniture set-ups, staging, etc.
• Prepare cost estimates for room reservations and facility usage via EMS.
• Coordinate with the AV department to include AV costs in event estimates.
• Send comprehensive reservation details with cost estimates to clients for confirmation.
• Obtain chartstring information from requesters and confirm with finance department for
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