Director of Facilities And Properties

1 month ago

Portland, United States FPI Management, Inc. Full time
Multifamily Property Management

• Property Name: Stadium Station
• Full-Time
• Unit Count: 115
• The Community Director (Non-Exempt) is fully accountable for all day-to-day operations of a typically small asset/property (totaling less than 300 units and managing a staff of up to 5 Full-Time Employees (FTEs)). Responsibilities include overseeing and enhancing the value of the property/asset, and managing the asset to meet the Client's expressed operational and financial goals. Will supervise all on-site staff, which may include: Assistant Community Director, Resident Services Coordinator(s), Compliance Specialist(s), Leasing Manager, Leasing Consultant(s), Maintenance Supervisor(s), Maintenance Technician(s), Make-Ready or Rehab Technician(s), Groundskeeper(s), Painter(s), and Housekeeper(s).
Carry out the philosophies and wishes of the Owner in the daily overall operations of the apartment community to ensure FPI is meeting the Client objectives and expectations.

Maintain positive, professional and effective communication with applicants, residents, vendors, clients and guests while representing FPI.
Keeps immediate supervisor informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
Employee Management
Develop and manage the site team members; including participating in the hiring, training and evaluation of employees.
Ensure completion of the monthly Market Surveys and analysis.
Develop and implement advertising and marketing strategies for the apartment community as needed.
Oversee and exhibit closing ratios in regards phone and walk-in traffic per FPI policy.
Ensure that all online marketing sources are updated (e.g., Promote positive resident/management relations, to retain desirable residents. Develop and oversee the implementation of resident retention programs.
Ensure the safety, comfort and privacy of all property residents.
Ensure move-in orientation is completed consistently with new residents.
Revenue Management
Manage the maximum revenue potential of the property through the management of lease expirations and timely turnover.
Management of monthly rent collections and delinquency to include timely deposit and security of funds according to FPI policies.
Participating in the development of and managing to the approved operating budget.
Accurately processing vendor invoices and managing accounting month end.
Comply with periodic financial reporting requirements e.g., petty cash, mileage reimbursement, and variance reporting.
Reporting and Document Management
Maintain appropriate resident files including forms, leases, documents in accordance with FPI Standard Operating Procedures.
Responsible for the daily integrity and confidentiality of resident files.
Ensure that documents and reporting systems are maintained, updated, and organized.
Month End, Weekly Reports, Collection/Eviction Files etc..
Risk Management
Ensure compliance of Risk Management items through the following of the FPI Standard Operating Procedures.
React calmly and professionally in emergency, emotional and/or stressful situations.
Maintain current permit, licensing, and inspection requirements.
Facility Maintenance
Assist residents with reporting of maintenance needs.
Document facility and maintenance needs and ensure timely completion.
Ongoing monitoring of the physical asset and identifying concerns with immediate supervisor.
Follow up on maintenance requests to promote resident communication and satisfaction.
Consistently and fairly enforce community rules and regulations, FPI Standard Operating Procedures.
Comply with all Fair Housing Laws and FPI policies and procedures.
Promote a professional image by adhering to FPI Management's Dress Code Policy.
Conduct displayed must be of a professional manner when communicating with employees, residents, prospective residents, clients, vendors, and guests while representing FPI Management.
Responsible for meeting all training requirements for the position (Grace Hill, Safety Meetings, etc.).
Perform any and all functions as directed by the supervisor, including special project assistance.

*Community Directors in Alaska are required to be licensed if they do not live on site, Community Directors in Illinois are required to hold a Leasing Permit and Community Directors in Pennsylvania are required to hold a Real Estate Salesperson's license.
Must have a minimum of 2 years' experience with affordable housing programs including but not limited to: LIHTC, HUD programs (Project Based Section 8, Section 236, PRAC, 811 PRA), USDA-Rural Development (515), HCD, HOME Funds and Bonds.
Affordable Housing Accreditation (e.g.: Minimum 1 year of experience in a similar leadership role, preferably within Residential Property Management.
College degree in a relatable field preferred, but not required.
May Require a Valid Driver's License, as well as: a good driving record, current motor vehicle insurance which meets State requirements, and an operable vehicle that meets FPI's Driving Standards and Personal Vehicle Use policy.
Must be proficient in speaking, reading, and writing in English.
Strong computer skills (MS Office, Google Apps, property management-related software, email, internet).
Yardi
Microsoft Word
Microsoft Excel
Adobe Acrobat
Basic Computer Skills
Management

Embracing and exemplifying our HEART core values and incorporating them into every task performed and every interaction with clients, supervisors, team members, colleagues, residents, vendors, etc.
We are one of the largest third-party 100% fee-managed Property Management companies in the nation, an industry leader in both the Conventional and Affordable Housing spaces, managing over 850 communities (~150,000 units) across the country, and employing ~3,500 team members. We offer comprehensive compensation and benefits packages (employee-only employer-paid plan available), ongoing training, and plenty of opportunities to grow your career. FPI Management is an Equal Opportunity Employer. FPI Management participates in the E-Verify program.
Keywords: Building Maintenance Supervisor, Location:

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