Legal Secretary

Job Description

Job Description

Legal Secretary / Legal Assistant MBM|LAW is seeking an experienced

Legal Secretary/Assistant

with strong

commercial real estate

and

business transactions

support experience to partner with multiple attorneys and keep matters moving smoothly. You’ll help drive deals forward through high-quality document production, transactional filings, calendaring, and client communication—bringing accuracy, discretion, and a proactive approach to a fast-paced practice. Support multiple attorneys with an emphasis on

commercial real estate

and

business transactions

(leases, purchase & sale agreements, loan documents, and closings), plus related litigation support as needed. Produce, proofread, and format documents with speed and precision (65+ wpm preferred). Maintain calendars and deadlines; coordinate depositions and appointments. Minimum

3+ years

recent law-firm legal secretary experience, including

electronic filing

. Essential Functions Partner closely with assigned attorneys by tracking matter status, anticipating needs, and proactively surfacing deadlines and next steps. Draft, revise, proofread, and finalize correspondence, pleadings/briefs, and

transactional documents

including commercial leases, amendments, estoppels/SNDAs, purchase & sale agreements, closing checklists, and related deal documents. Coordinate

commercial real estate and corporate closings

: maintain closing checklists, track deliverables, circulate signature packets, coordinate notarizations, compile closing binders/sets, and assist with post-closing recordings and distributions. Prepare and process state and federal court filings, including electronic filing, and maintain well-organized matter files. Manage calendars, deadlines, reports, and time records; coordinate meetings and client appointments. Transcribe electronic dictation and produce polished work product under tight deadlines. Communicate professionally with clients and court/outside agencies; serve as liaison as needed. Coordinate depositions and other scheduling needs (court reporters, conference rooms, logistics). Handle complex and confidential, time-sensitive information with discretion. Qualifications Required 3+ years of recent legal secretarial experience within a law firm, including meaningful support for

commercial real estate and/or business transactions

(e.g., leases, purchase/sale, financing, and closings). Strong command of legal terminology, court rules/procedures, and filing requirements (state and federal). Excellent document production skills: formatting, proofreading, version control, and attention to detail. Ability to prioritize competing deadlines, multitask, and maintain confidentiality in a fast-paced environment. Professional communication skills (written and verbal) and strong client-service mindset. Proficiency with Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint). Reliable attendance and punctuality. Preferred Skills Typing speed of 65+ wpm. Hands-on experience with

commercial real estate

matters (leases, purchase/sale, financing), including closing checklists/closing binders and coordinating signatures/notarizations ; familiarity with title/survey and recording processes is a plus. Experience with trial preparation, briefs, and compiling filing-ready exhibits. Ability to generate Tables of Authorities and Tables of Content. Experience supporting multiple attorneys and coordinating across teams in a small-office environment. Education High school diploma or equivalent required. Work Environment & Expectations Position supports multiple attorneys and requires frequent prioritization of competing deadlines. Work involves handling sensitive/confidential information and requires discretion. Regular use of Microsoft 365 and document-management/e-filing tools. Company Description

MBM Law has been providing public entities, businesses, and individuals with high-quality legal advice for over 50 years. We are a full-service law firm with experienced lawyers and a talented staff who offer client-centered solutions to legal challenges and problems. Company Description

MBM Law has been providing public entities, businesses, and individuals with high-quality legal advice for over 50 years. We are a full-service law firm with experienced lawyers and a talented staff who offer client-centered solutions to legal challenges and problems.