Financial Services Operations Assoc. Purchasing Supervisor

2 weeks ago

Carpinteria, United States tempaveteran Full time
Job DescriptionJob Description

As our Financial Services Operations Supervisor in Purchasing,  you will be responsible for performing various financial and administrative tasks to support the operations of a financial institution or department. You will work closely with team members, and other stakeholders to ensure accuracy, compliance, and efficiency in operational processes.

As the ideal candidate, you should possess strong leadership skills, attention to detail, clear and professional communication, a commitment to accuracy, the ability to work effectively within a team, an in-depth knowledge of financial processes, and a positive attitude.  As the Supervisor, you will be the Subject Matter Expert in the department and will work closely with the Director of Operations on all department matters.

Licenses and/or Certifications Required
FINRA SERIES LICENSE – SIE & 6.

If not obtained, the Series 7 is highly encouraged. 

Responsibilities

 Purchasing Department-Specific Responsibilities

  • Plan and prioritize daily team workload to ensure efficient and accurate processing.
  • Ensure daily preparation and reconciliation is completed timely and accurately.
  • Verify and approve all departmental ACH and Wire requests.
  • Ensure trade files are properly sent, confirmed, and reconciled prior to daily deadline.
  • Service and Research Requests assignment and trend analysis.
  • Approve, track, and report Process Improvement implementation.
  • Daily department processing as needed.
  • Be the Subject Matter Expert (SME) and first escalation point for the department.
  • Manage Cost Basis and Tax Lot periodic reporting.
  • Ensure compliance with company and department Policy and SOPs.
  • Work with Management on process, policy, and SOP improvements.

Qualifications

Critical Competencies:

  • Perform all work with excellence and adhere to high standards for quality and integrity.
  • Learn from past errors and pay close attention to work to avoid repeating mistakes.
  • Pay attention to small details that others may overlook and maintain a focus on precision.
  • Ensure all work and behavior aligns with relevant rules, regulations, policies, best practices and meets the company’s standards of conduct.
  • Strive to follow best practices for high quality work.
  • Stay informed about current regulations and potential future developments by closely monitoring information sources.
  • Demonstrate a strong sense of discipline and responsibility for recordkeeping and meticulous compliance documentation.
  • Maintain a positive and professional attitude.

 

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