Operations Coordinator

3 weeks ago

Las Vegas, United States Robert Half Full time
Job DescriptionJob Description

The Operations Coordinator is responsible for overseeing the transactional operations involved in property onboarding and disposition across multiple entities. Coordinates utility setups and HOA transfers for each property. Manges and maintains comprehensive data for each property and transaction, ensuring accurate recording in designated systems for access by relevant company entities.


Responsibilities

  • Oversee and complete the addition of properties into the primary property and asset management systems, ensuring accurate configuration and setup.
  • Coordinate with the acquisitions team to ensure titles on acquisitions are properly filed and recorded in compliance with local municipal requirements.
  • Maintain regular communications with external brokers, assessors, recorders, and taxation offices.
  • Communicate regularly with outside brokers, assessors, recorders and taxation offices.
  • For properties in Common Interest Communities (HOAs), ensure ownership transfer is accurately recorded and communicate details to the Operations Coordinator responsible for ongoing HOA oversight
  • Establish work processes and procedures for efficient workflow and data management related to assigned records.
  • In coordination with accounting, treasury, and property operations teams, ensure properties transferred within corporate structures are accurately recorded, identified and reflected in relevant data management systems.
  • Maintain and provides regular reports on activities to management and executive leaders.
  • Assist with gathering information for audits and review proposed adjustments by IRS and state and local tax authorities.
  • Manage additional responsibilities delegated by senior leadership including Vice President, Director of Tax, and Tax Managers.
  • Adhere to all organizational systems, programs, training, policies, procedures, and legal requirements, seeking guidance when needed.
  • Conduct all duties with honesty, integrity, and professionalism.

Knowledge

  • High school diploma required; higher education preferred
  • 3 to 4 years' experience with real estate transaction records and related filings
  • 2 to 3 years' experience with HOA and utility company management working in property transfer and disclosure

Skills & Abilities

  • Ability to self-direct, work independently and be flexible to an ever-changing work environment.
  • Detail oriented, well organized, self-motivated, with ability to multi-task and prioritize.
  • Strong interpersonal and communication skills (both written and verbal).
  • Strong research, including written documentation skills.
  • Ability to interact effectively with all levels of employees and management. 

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