Executive Coordinator

2 weeks ago


Wind Gap, United States Biospectra Inc Full time
Job DescriptionJob DescriptionIf you’re looking for an opportunity to be challenged in your career, this may be the job for you BioSpectra is experiencing unprecedented growth and is looking for a talented Executive Coordinator to support the President and Executive leadership.

BioSpectra, Inc. is a privately held, family-oriented organization and a U.S.-based manufacturer of GMP pharmaceutical-grade ingredients, including API’s, excipients, GMP process chemicals, and bulk GMP buffers and solutions. BioSpectra, Inc. currently has facilities located in Bangor, Wind Gap, Stroudsburg, PA, and Scarborough, Canada.

Why should you join BioSpectra, Inc.?

  • Support our current customers who are the top 25 pharmaceutical companies in the world
  • Develop your career with a growing organization with ample opportunities for professional and personal development
  • Comprehensive Benefits Package (Medical, Dental, Vision, Company paid Life Insurance, Tuition Reimbursement)
  • 401K Retirement Savings Plan – Company matches $2 per $1 of employee contribution on the first 4%
  • Excellent Paid Time Off Programs include vacation, sick, & personal time, plus paid holidays

Job Summary:

The Executive Coordinator is responsible for the continuous and accurate communication and coordination of activities as requested by the President and Vice Presidents of BioSpectra. This role is responsible for the creation of and implementation of procedures, policies and programs related to administrative services including, calendar management, travel management, visitor hosting, employee communication and leadership meeting coordination. This role is responsible for the handling of confidential information regarding BioSpectra Organization, employees, government entities, and community organizations. The job function will also manage both internal and external detailed confidential information. The position will also support the functions of BSI by acting as the site buyer for various non-controlled inventory and expensing the reports, acting as the primary host and event planner for all visits, audits and the like, and other support roles such as the scheduling of rooms and coordinating catering activities at any BioSpectra facility.

Essential Duties and Responsibilities:

  • Establishes policies and procedures for administrative services.
  • Manages the schedules, calendars and communication between the President of BioSpectra and the respective Vice Presidents and other key individuals as defined by the President.
  • Prioritizes emails and phone calls between all direct reports of the President of BioSpectra and the Vice Presidents.
  • Prepares meeting invitations for BioSpectra’s leadership team and coordinates activities as necessary in support of the meeting.
  • Builds travel profiles for all applicable employees to ensure travel arrangements are accurate and communicated effectively.
  • Provides administrative assistance such as, drafting memos and preparing communication on the President’s behalf.
  • Manages the President’s calendar, including making appointments, schedules meetings, and prioritizes activities.
  • Manages communication between BioSpectra facilities to ensure all facilities and administrative specialists are aware of BioSpectra activities as applicable to that facility or other facilities.
  • Hosts visitors and ensures staff communication is performed accurately and in a timely manner for the preparation of each visit.
  • Ensures that catering is coordinated effectively for BioSpectra facility visitors.
  • Coordinates travel schedules with applicable staff as required.
  • Manages chain of custody of mail and other packages for the President and Vice Presidents.
  • Creates templates for meeting agenda and minutes to ensure effective communication of minutes and action items.
  • Creates Leadership Meeting Minutes and action items list presented during leadership meetings and follow up with all responsible personnel to ensure completed activities are communicated to the President.
  • Documents the attendance of meetings and ensures attendees are provided agendas as required.
  • Prints, scans, mails or transports files, documents, or office supplies on behalf of the President and Vice Presidents to applicable BioSpectra facilities in a confidential manner, as required.
  • Prepare and supply all printed documentation related to internal and external meetings for the President.
  • Orders supplies as needed and expenses reports accurately and on time.
  • Coordinate with Fleet Management to ensure appropriate Fleet vehicle access, availability and readiness at all times.
  • Creates onsite and offsite meetings to support the President and Leadership Team. Maintains lists for future use.
  • Other essential duties as defined by the President.

Qualifications:

  • Confidentiality is a must.
  • Ability and willingness to maintain business relationships that support company objectives
  • Attention to detail with strong organizational and communication skills.
  • Minimum of 3 years of experience in an Administrative role.
  • Ability to provide appropriate support and responses to the President and outside contacts as necessary.
  • Ability to gather all pertinent data and information to make competent, timely, informed decisions with regard to problem solving and changing priorities.
  • Ability to manage multiple tasks and use logical thinking to meet company objectives.
  • Advanced-level skills in Microsoft Office Software, including Outlook Calendar
  • Must be able to read, write, speak, and understand English
  • Ability and willingness to work from all BioSpectra facilities

Physical Requirements:

  • Lift up to 20 lbs. occasionally
  • Prolonged periods sitting at a desk and working on a computer
  • Repeating motion that may include wrists, hands, and fingers

Work Hours:

  • Exempt Position; 8am to 4:30pm; 5 days onsite; Occasional off-shift work
  • Minimum of 40-45 Hours Week, or other agreed upon documented schedule
  • Ability and willingness to work from all BioSpectra facilities

#biospectracareers


  • Executive Coordinator

    3 weeks ago


    Wind Gap, Pennsylvania, United States Biospectra Inc Full time

    Job SummaryThe Executive Coordinator is a key member of the BioSpectra team, responsible for providing administrative support to the President and Executive leadership. This role requires a high level of organization, communication, and confidentiality.Key ResponsibilitiesManage the President's calendar, including scheduling appointments and...

  • Nurse Specialist

    3 weeks ago


    Wind Gap, Pennsylvania, United States Aveanna Full time

    Job Title: Nurse SpecialistJob Summary:Aveanna Healthcare is seeking a skilled Nurse Specialist to provide high-quality care to patients in their homes. As a Nurse Specialist, you will be responsible for delivering patient-centered care, executing physicians' prescribed plans of care, and promoting health and wellness in a home...

  • Home Health Nurse

    2 months ago


    Wind Gap, Pennsylvania, United States Aveanna Healthcare Full time

    About Aveanna HealthcareAveanna Healthcare is one of the nation's largest homecare providers, working with patients of all ages and specializing in pediatrics.Job SummaryWe are seeking a compassionate and skilled Registered Nurse (RN) to join our team. As a Private Duty Nurse, you will provide one-to-one patient care in a home environment, executing...


  • Wind Gap, Pennsylvania, United States Aveanna Healthcare Full time

    Aveanna Healthcare: A Leader in HomecareYour well-being matters at Aveanna Healthcare. We offer a flexible schedule that fits your life, with manageable 1:1 caseloads. Ask us about our summer schedules and enjoy benefits like:Weekly PayHealth, Dental, Vision, and Life InsuranceFlexible SchedulingHoliday Pay and Potential for OvertimePaid Training &...

  • Home Health Nurse

    2 months ago


    Wind Gap, Pennsylvania, United States Aveanna Healthcare Full time

    About Aveanna HealthcareAveanna Healthcare is one of the nation's largest homecare providers, working with patients of all ages and specializing in pediatrics.Job SummaryWe are seeking a compassionate and skilled Registered Nurse (RN) to join our team. As a Private Duty Nurse, you will provide one-to-one patient care in a home environment, executing...


  • Wind Gap, Pennsylvania, United States Aveanna Healthcare Full time

    About Aveanna HealthcareAveanna Healthcare is a leading provider of home healthcare services, dedicated to delivering high-quality care to patients of all ages.Job OverviewWe are seeking a compassionate and skilled Registered Nurse (RN) to join our team as a Private Duty Nurse. As a Private Duty Nurse, you will provide one-to-one patient care in a home...


  • Wind Gap, Pennsylvania, United States Aveanna Healthcare Full time

    Aveanna Healthcare: A Leader in HomecareYour well-being matters at Aveanna Healthcare. We offer a flexible schedule that fits your life, with manageable 1:1 caseloads. Ask us about our summer schedules and enjoy benefits like:Weekly PayHealth, Dental, Vision, and Life InsuranceFlexible SchedulingHoliday Pay and Potential for OvertimePaid Training &...

  • Private Duty Nurse RN

    4 weeks ago


    Wind Gap, Pennsylvania, United States Aveanna Full time

    Job Title: Private Duty Nurse RNJoin Aveanna Healthcare, one of the nation's largest homecare providers, as a Private Duty Nurse RN. We offer a unique opportunity to provide one-to-one patient care in a home environment, making a meaningful difference in the lives of our patients and their families.Responsibilities:Execute physicians' prescribed plans of...


  • Wind Gap, Pennsylvania, United States Taco Bell Full time

    Job SummaryWe are seeking a highly skilled and experienced Restaurant General Manager to lead our team and drive business success. As a Restaurant General Manager, you will be responsible for overseeing the overall operations of our restaurant, ensuring exceptional customer service, and achieving financial targets.Key ResponsibilitiesCustomer...


  • Union Gap, Washington, United States T.J. Maxx Full time

    Customer Experience CoordinatorAt T.J. Maxx, you'll take an active role in training and mentoring Associates on front-end principles. You'll train and coach Associates on personalizing the customer experience while promoting loyalty programs. Your responsibilities will include ensuring Associates execute tasks and daily activities, addressing customer...

  • Private Duty Nurse RN

    2 months ago


    Wind Gap, PA, United States Aveanna Healthcare Full time

    Attention Nurses! Prioritize work-life balance to thrive in and out of the workplace. Your well-being matters. Apply today!Are you looking for a change of pace? Aveanna Healthcare allows you to have a flexible schedule based on your life while enjoying more manageable 1:1 caseloads. Ask us about our summer schedules! Why work with Aveanna?Smaller case loads...


  • Cumberland Gap, Tennessee, United States Lincoln Memorial University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Faculty Assistant to support the College of Dental Medicine. The successful candidate will provide administrative support to multiple faculty members, ensuring seamless communication and day-to-day operations.Key ResponsibilitiesAssist faculty members in their daily tasks and communication...


  • Cumberland Gap, Tennessee, United States Lincoln Memorial University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Faculty Assistant to support the College of Dental Medicine. The successful candidate will provide administrative support to multiple faculty members, working closely with staff and students to ensure the smooth operation of the dental school.Key ResponsibilitiesAssist faculty members with...


  • Cumberland Gap, Tennessee, United States Lincoln Memorial University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Faculty Assistant to support the College of Dental Medicine. The successful candidate will provide administrative support to multiple faculty members, working closely with staff and students to ensure the smooth operation of the department.Key ResponsibilitiesAssist faculty members with...


  • Union Gap, United States Ulta Beauty Full time

    Job SummaryThe Assistant Stylist is a key role in delivering exceptional guest service and contributing to the success of Ulta Beauty's salon services. As a champion of our mission, vision, and values, you will be responsible for engaging with guests, consulting on their hair care needs, and recommending products and services.Key ResponsibilitiesDeliver...

  • Case Manager

    2 weeks ago


    Pleasant Gap, United States Encompass Health Full time

    Case Manager Career Opportunity Per Diem Opportunity Available Recognized for your abilities as a Case ManagerAre you ready for a Case Management role that brings your career closer to home and heart? Join Encompass Health, where being a Case Manager goes beyond just a job; it positions you as a vital link between exceptional care and the transformative...

  • Case Manager

    2 days ago


    Pleasant Gap, United States Encompass Health Full time

    Case Manager Career Opportunity Per Diem Opportunity Available Recognized for your abilities as a Case ManagerAre you ready for a Case Management role that brings your career closer to home and heart? Join Encompass Health, where being a Case Manager goes beyond just a job; it positions you as a vital link between exceptional care and the transformative...

  • Maintenance Planner

    1 month ago


    Delaware Water Gap, United States WestRock Full time

    Smurfit Westrock - Maintenance Planner - Stroudsburg Mill in Delaware Water Gap, PA The Opportunity: The Maintenance Planner position is responsible for providing technical expertise in a reliability centered maintenance program. This position is also responsible for the facility\u2019s mechanical integrity program; recommends needed improvements to...

  • Maintenance Planner

    4 weeks ago


    Delaware Water Gap, Pennsylvania, United States WestRock Full time

    Job Title: Maintenance PlannerSmurfit Westrock is seeking a skilled Maintenance Planner to join our team in Stroudsburg Mill, PA. As a key member of our maintenance team, you will be responsible for providing technical expertise in a reliability-centered maintenance program.Key Responsibilities:Develop and implement maintenance plans to ensure optimal...