Payroll Office Clerk

Certified is hiring a Payroll Office Assistant

Healdsburg

Monday through Friday, 8:00 am to 5:00 pm (1-hour lunch)

The Payroll and Office Assistant is responsible for managing and processing employee time and payroll data, ensuring accuracy and timeliness. This role includes entering new hires, layoffs, and terminations into the HRIS, assisting with receptionist duties, maintaining office supplies, and supporting the Administrative Coordinator with data entry and administrative tasks.

Job Responsibilities:

Review and verify employee timecards for accuracy and completeness.

- Communicate with Vineyard Managers to resolve any missing or incomplete data.

- Input timecards and generate payroll reports.

- Identify and correct payroll errors within required timelines.

- Manage HRIS entries for new hires, terminations, layoffs, and rehires; generate related reports.

- Answer multi-line phone system and provide customer service to callers.

- Greet visitors when the Admin Manager is unavailable.

- Order and manage office and kitchen supplies (coffee, snacks, etc.).

- Organize and maintain ranch, map, and employee personnel files.

- Assist visitors who may not speak English.

- Support the Admin Manager with data entry and seasonal reporting needs.

- Assist HR Manager with updating worker's compensation information in HRIS.

- Help HR Manager with new hire and rehire paperwork and filing.

Key Qualifications:

- Self-starter who can work independently with minimal supervision.

- Collaborative team player, willing to assist colleagues.

- Strong problem-solving skills with the ability to ask questions and seek guidance when necessary.

- Comfortable in a fast-paced environment with changing priorities and able to manage stressful situations.

- Clear and professional communication skills for interactions across all organizational levels.

- Excellent attention to detail and accuracy, with the ability to self-check work.

- Ability to handle multiple tasks and interruptions without losing focus.

- Professional demeanor with awareness of office and field activities.

Must haves:

Proficiency with Microsoft Windows & Microsoft Office Suite.

- Intermediate skills in Excel, Word, Access, and Outlook.

- Experience with payroll software preferred.

- Accurate 10-key typing by touch.

- Bilingual in English and Spanish required.