Documentation Review Specialist I
2 days ago
Promising Futures, Inc. is a social service agency in the area of child welfare. Our goal is to break the cycle and silence of violence. We partner with various agencies to accomplish the goal of keeping families safe. We are looking for individuals who have a passion to help those in need.
Promising Futures, Inc is looking for a Part-time Administrative Assistant in our Database and Reporting Department to ensure we are providing our clients with quality services by remaining compliant.
Job duties include but not limited to the following:
- Reviewing and proofreading monthly reports, progress notes, timesheets, intakes and assessment documentation and etc.
- Communicating with workers, clients and referring sources to obtain vital information
- Communicate with workers that are not in compliance with required paperwork
- Assist in performing Internal and External Audits
- Review all client paperwork and attachments and ensure they are received error free
- Attend required meetings and trainings
- Perform general office duties (ie. filing, copying, answering phones)
- Some travel will be needed for trainings, meetings, satellite offices, provider fairs, conferences, etc.
- Assist with Office Housekeeping
- Adhere to HIPAA
- Will participate in the Quality Assurance Team
- Maintain and Update all Databases
- Assist with Database Training
- Assist with Database Troubleshooting
- Submit to referring sources, error free monthly reports and other required documentation
- Other duties requested by the Director(s)
General Requirements:
- Must have at least 60 college credits from an accredited university or at least 5 years experienced as a Administrative Assistant
- Must be at least 21 years old
- Must have a valid Drivers License
- Must have full coverage insurance ($100,000/$300,000)
- Must be a people person, patient and a quick learner
- Must be able to pass all backgrounds and drugs tests
- Must be proficient with MS Word, MS Excel, MS Powerpoint, MS Teams, Zoom Platform, and general office equipment
- Must be able to work at least one weekend a month
- Must have reliable transportation
- Must be professional
- Must be able to work in a fast paced environment
- Must be able to treat everyone with compassion
- Must be able to type 40+ w.p.m.
- Must be dependable
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