Executive Administrator

Job DescriptionJob Description

We are looking for an Executive Administrator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
Duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. A successful Executive Administrator should also have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties.
Ultimately, the Executive Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.
Responsibilities
• Serve as the point person for office manager duties including:
o Mailing
o Supplies
o Equipment
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Provide general support to visitors
• Address employees' queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Plan in-house or off-site activities, like parties, celebrations, and conferences
Requirements and skills
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Familiarities with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with the ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant will be a plus
We provide great medical, dental, and vision benefits along with 401K program.

Company DescriptionBenefits the day you start
401K
Short Term Disability
Long-Term Disability.Company DescriptionBenefits the day you start \r
401K\r
Short Term Disability\r
Long-Term Disability.

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