Clinical Admin Services Analyst

Job DescriptionJob Description

Clinical Administrative Services Analyst

Summary: Under the direction of the Clinical Administrative Services Manager the Clinical Administrative Analyst will organize, direct and coordinate the clinical administrative service functions of the Psynergy Programs Inc Outpatient Clinics billable services and with the implementation of administrative policies and procedures.

Duties and Responsibilities include the following. Other duties may be assigned.

• Assists with preparing billing for Medi-Cal, Medicare, Private Pay including but not limited to auditing time, providers, and service ID(s). Invoice residential, private pay, printing notes. Create 1500 Claim Forms and UB049(s)

• Prepares and transmits claims using the various counties billing systems (EMR)’s.

• Problem solve and resolve discrepancies, denials, appeals and collections

• Represents the company at multiple mandated County Contract agencies throughout the state

• Assists with mandated studies and surveys for the State of California and County QI Departments i.e. client satisfaction, service verification, sexual orientation certifications.

• Assists with gathering information for QI audits

• Communicates with and serves as a resource for clinical staff to facilitate complete and accurate documentation of the patient record; queries clinical staff regarding missing, unclear, or conflicting medical record documentation and obtains additional documentation within the medical record when needed

• Assists with credentialing clinical staff upon hire with both county partners and Harmony EMR, as well as notifying county partners and Harmony EMR when clinical staff terminate employment

• Assists with the development of billing practices

• Ability to handle and execute multiple priorities within tight deadlines

• Assists with the compliance of collecting data for performance improvements and report findings and outcomes

• Maintains professional knowledge in applicable areas and keeps abreast in job-related rules, statues, laws and new business trends, makes recommendations for the implementation of changes; reads and interprets professional literature; attends training programs, workshops and seminars as appropriate

• Reviews and approves requests for the purchase of medication room and clinic office supplies

• Assists with compliance with contract provisions; coordinates with service providers in the delivery of contract requirements i.e. billing correct rates, timely etc.

• May create and revise form for the use and purpose of employee and/ or executive function and process

• Maintain new and current County Files for billing

• Composes letters, memos and other written communications on routine matters i.e. emails, memos to staff

• May provide transportation in agency vehicles, including but not limited to the transportation of clients and/or program supplies, on agency business

• Exercises absolute confidentiality with all client and employee related matters and material

• Participates in emergency drills and follows emergency procedures

• Mandate abuse reporter

 

Mandated Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standard office procedures and practices including business correspondence, filing and the operation of office equipment currently used in business and industry; facility ordinances and administrative rules and regulations affecting departmental operations and personnel matters.

• Computer literacy, including ability to use word-processing, spreadsheet and data base applications.

• General knowledge of facility operations.

• Make independent decisions and uses good judgment in applying facility polices rules and regulations.

• Is able to plan, work and carry through tasks to completion with minimum supervision.

• Must be able to edit, use proper English and make arithmetical computations.

• Communicate effectively orally and in writing.

• Understands and accurately follows brief oral and written instructions.

• Establish and maintain effective working relationships with company staff, county staff as well as the public.

 

Education and Experience: 2 years office experience is required

License: A valid California driver’s license, current automobile insurance, and a good driving record as documented by a DMV report, first aid and CPR training.

 

Special Requirements: Must be able to meet and receive criminal record clearance as required by Title XXII, licensing regulations. This includes FBI and DOJ clearance. A health screening, by or under the direction of a physician must have been performed not more than one year prior to employment or within seven (7) days after employment. Health screening must include TB clearance not more than one year prior to employment or within seven (7) days after employment. Must have a “valid” standard first aid card and CPR card from an accredited institution. Must be physically able to assist clients and /or staff in the evacuation of program facility in emergency situations. Must be able to administer first aid and CPR in an emergency situation if assigned to a residential facility.

 

Physical Requirements: The following are required in day-to-day performance of duties of the position: walking, sitting, pinching and finger flexion, and visual/auditory acuity are required constantly, (over 2/3 of the workday); lifting, carrying, pushing, pulling, bending, stooping, crouching, kneeling and twisting are required occasionally (under 1/3 of the workday), balancing, climbing and crawling are generally not required.

 

Company DescriptionHuman Resource Administrative Assistant

Why Psynergy Programs?
At Psynergy, we know that together, we achieve more

Psynergy Programs (psynergy.org) sets itself apart as the destination-of-choice for residential treatment of chronic mental illness in the state of California. In partnership with twenty-six Counties and Behavioral Health Departments across California, Psynergy provides rehabilitation and specialty mental health services to individuals afflicted with complex and chronic mental illness. We do this in an enriched residential environment where through support, skill-building and treatment clients have created thriving environments and communities of care. Our adjoining outpatient clinics provide and support the highest levels of service to our clients.

We are looking for exceptional team members who can help us build and maintain the highest standards of care in both residential and clinical treatment Come meet our team

About You

Perform a wide range of human resources functions. Duties include recruiting, hiring and training new and existing employees. The HR Assistant will assist in helping plan programs and processes designed to improve employee welfare. Maintain vital employee records and ensure the smooth operation of the HR department.

• Support internal and external inquiries and requests related to the HR department
• Compile and maintain paper, digital and electronic employee records
• Assist in HR-related training programs, workshops, and seminars
• Enter employee data into computer database
• Coordinate new hire orientations
• Oversee HR events and meetings and coordinating management-employee communications
• Continuously learn the latest HR best practices to improve workplace efficiency
• Other duties as assigned 

Your Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:
•\tThree or more years’ experience as an HR Assistant or related position
•\tWorking knowledge of HR functions and best practices
•\tKnowledge of employment law and human resources responsibilities
•\tImpeccable written and verbal communication skills
•\tExceptional interpersonal skills
•\tKnowledge of computer applications and HR-specific software programs

Knowledge and Skills:
Ability to engage and communicate effectively with others; tact and diplomacy; exercise good judgment and act calmly in emergency situations; and an ability to work effectively with persons differing in value systems, ethnicity, cultural backgrounds, language capabilities and disabilities. Ability to follow directions and work within a program structure.

Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized and emergency situations.

Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; inventory software; internet software; order processing systems; and database software.

Your Pay and Other Benefits
•\t$ 21-$26/hr to start with opportunities for higher pay
•\tHigh quality meal per shift
•\tGym membership
•\tEmployee discount on products from popular retailers through ticketsatwork.com
•\t401k with up to 5% employer match
•\tLife
•\tMedical, Dental, Vision
•\tPaid Time Off
•\tGetting an education? Let us help you pay for it Up to $2,500 per year
•\tAnnual Bonus and Profit Sharing
•\tBring a friend who also likes to excel and get a $2,500 referral bonus

Your Trajectory
We are a growing company with facilities in Morgan Hill, Greenfield and Sacramento. Your opportunities with Psynergy are largely set by your own goals and progress. When you join Psynergy, you are joining a company looking for its next leaders and we believe in advancement and building opportunities for our employees You are rewarded with opportunities and support to excel, a $2,500 annual education stipend/reimbursement, a very competitive wage/salary and growing opportunities.

At Psynergy, you will be offered a professional home where you can build skills, your career and best practices in behavioral health treatment. Join Us

Full Job Description will be provided if selected for an interview
The pay range assigned to this role is based on the geographic location from where the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements.Company DescriptionHuman Resource Administrative Assistant \r
\r
Why Psynergy Programs?\r
At Psynergy, we know that together, we achieve more \r
\r
Psynergy Programs (psynergy.org) sets itself apart as the destination-of-choice for residential treatment of chronic mental illness in the state of California. In partnership with twenty-six Counties and Behavioral Health Departments across California, Psynergy provides rehabilitation and specialty mental health services to individuals afflicted with complex and chronic mental illness. We do this in an enriched residential environment where through support, skill-building and treatment clients have created thriving environments and communities of care. Our adjoining outpatient clinics provide and support the highest levels of service to our clients. \r
\r
We are looking for exceptional team members who can help us build and maintain the highest standards of care in both residential and clinical treatment Come meet our team \r
\r
About You\r
\r
Perform a wide range of human resources functions. Duties include recruiting, hiring and training new and existing employees. The HR Assistant will assist in helping plan programs and processes designed to improve employee welfare. Maintain vital employee records and ensure the smooth operation of the HR department.\r
\r
• Support internal and external inquiries and requests related to the HR department \r
• Compile and maintain paper, digital and electronic employee records \r
• Assist in HR-related training programs, workshops, and seminars \r
• Enter employee data into computer database \r
• Coordinate new hire orientations \r
• Oversee HR events and meetings and coordinating management-employee communications \r
• Continuously learn the latest HR best practices to improve workplace efficiency \r
• Other duties as assigned \r
\r
Your Responsibilities \r
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\r
\r
Education and Experience:\r
•\tThree or more years’ experience as an HR Assistant or related position\r
•\tWorking knowledge of HR functions and best practices\r
•\tKnowledge of employment law and human resources responsibilities\r
•\tImpeccable written and verbal communication skills \r
•\tExceptional interpersonal skills \r
•\tKnowledge of computer applications and HR-specific software programs\r
\r
Knowledge and Skills:\r
Ability to engage and communicate effectively with others; tact and diplomacy; exercise good judgment and act calmly in emergency situations; and an ability to work effectively with persons differing in value systems, ethnicity, cultural backgrounds, language capabilities and disabilities. Ability to follow directions and work within a program structure.\r
\r
Language Ability:\r
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.\r
Math Ability:\r
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.\r
\r
Reasoning Ability:\r
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized and emergency situations.\r
\r
Computer Skills:\r
To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; inventory software; internet software; order processing systems; and database software.\r
\r
Your Pay and Other Benefits\r
•\t$ 21-$26/hr to start with opportunities for higher pay\r
•\tHigh quality meal per shift\r
•\tGym membership \r
•\tEmployee discount on products from popular retailers through ticketsatwork.com \r
•\t401k with up to 5% employer match\r
•\tLife\r
•\tMedical, Dental, Vision\r
•\tPaid Time Off\r
•\tGetting an education? Let us help you pay for it Up to $2,500 per year\r
•\tAnnual Bonus and Profit Sharing\r
•\tBring a friend who also likes to excel and get a $2,500 referral bonus \r
\r
Your Trajectory\r
We are a growing company with facilities in Morgan Hill, Greenfield and Sacramento. Your opportunities with Psynergy are largely set by your own goals and progress. When you join Psynergy, you are joining a company looking for its next leaders and we believe in advancement and building opportunities for our employees You are rewarded with opportunities and support to excel, a $2,500 annual education stipend/reimbursement, a very competitive wage/salary and growing opportunities. \r
\r
At Psynergy, you will be offered a professional home where you can build skills, your career and best practices in behavioral health treatment. Join Us \r
\r
Full Job Description will be provided if selected for an interview\r
The pay range assigned to this role is based on the geographic location from where the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements.

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