Accounts Payable Specialist

This position requires that you must be a US Citizen for consideration and meet all Federal Contractor employee requirements. Nomad GCS does not support the H1B Visa for this position.

Position: Accounts Payable Specialist

Division: Business Integration

Department: Finance
Schedule: Full-time

Overview: Nomad Global Communications Solutions is a leading provider of communication and response products serving a wide variety of customers. Our purpose is to be the solution when every minute matters. We seek a candidate that is self-inspired to learn and demonstrates a high degree of customer service while positively contributing to our team.

The Accounts Payable Specialist at Nomad GCS is a self-driven, detail-oriented professional responsible for executing a range of accounting functions under the guidance of the Accounts Payable Supervisor. This role focuses on processing vendor invoices, facilitating timely payments, and fostering positive, service- oriented relationships with both internal stakeholders and external vendors.

KEY RESPONSIBILITIES:

Accounts Payable Execution:
Process vendor invoices with accuracy and adherence to internal controls.
Facilitate timely payment runs (checks, ACH, credit card) in accordance with vendor terms and cash management priorities.
Maintain and reconcile AP subledger; ensure alignment with the general ledger during month-end close.
Collaborate with Procurement, Receiving, and internal departments to resolve discrepancies and validate invoice data.
Adapt well to fast-paced environments, managing multiple demands and shifting priorities.
Cross-Functional Collaboration:
Partner with the Supply Chain and Project teams to ensure accurate invoice coding, timely approvals, and alignment with operational workflows.
Collaborate directly with outside vendors to resolve billing discrepancies, request documentation, and maintain strong, professional vendor relationships.
Serve as a liaison between internal stakeholders and external vendors to ensure expectations are met and issues are addressed promptly and constructively.
Provide financial documentation and support to internal stakeholders for forecasting, reporting, and budget adherence.
Operational Excellence:
Maintain up-to-date vendor records and ensure proper documentation is on file.
Support audits and financial reviews with required AP schedules and backup.
Uphold confidentiality and data integrity in all financial processing activities.
Perform ad hoc accounting duties as assigned to support departmental initiatives.
Core Competencies:
Strong attention to detail and commitment to data integrity.
Excellent communication and interpersonal skills.
Adept at prioritizing and managing multiple deadlines in a fast-paced setting.
Analytical thinker with problem-solving abilities.
Professionalism, discretion, and accountability in handling sensitive financial data.
Qualifications:
High school diploma or GED required; post-secondary coursework in accounting or finance is a plus.
Minimum 12 years of experience in an accounts payable or general accounting role preferred.
Knowledge of basic accounting principles, including debits and credits, expense recognition, and general ledger interaction.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with ERP or accounting systems is highly valued.
Highly organized and detail-oriented, with strong interpersonal skills and the ability to independently identify, research, and resolve issues.
Demonstrated commitment to Nomads Core Valuesincluding integrity in all actions (Do Right), a mindset of continuous improvement, delivering excellence, exceeding expectations, and building trusted partnerships through transparency and follow-through.
Must pass local/state background checks, including fiduciary review.

PHYSICAL DEMANDS:
Ability to stand and sit for extended periods.
Manual dexterity to operate office equipment.
Occasionally lift and/or move up to 20 pounds.

WORKING ENVIRONMENT:
Professional office environment with regular interaction with guests, clients, team members, and vendors.
Typical indoor manufacturing environment. Noise level is usually moderate. Safety glasses and closed-toe shoes are required when on the production floor.
Everyday workwear must be business casual/smart casual and appropriate for the office environment.
Subject to temperatures fluctuations if/when job duties require time on the production floor.

Nomad GCS is an equal opportunity employer, (EOE,) and voluntarily follows affirmative action guidelines. As an equal opportunity employer, Nomad GCS does not discriminate in its employment decisions on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable state and local laws.