Payroll Administrator

Job Description Job Description
Job Summary:
The Payroll Administrator will be responsible for the accurate and timely processing of bi-weekly payroll, encompassing both hourly and salaried staff. The Payroll Administrator is responsible for  ensuring compliance with all applicable federal, state, and local payroll regulations. The ideal candidate will have extensive experience with Paylocity and a proven track record of managing complex payroll processes.

Note: This is position is fully onsite in Weston, FL. We will not be considering out-of-state or relocation candidates.

Duties / Responsibilities:

• Process bi-weekly payroll, ensuring accuracy in all aspects, including timecard hours, terminations, and earnings.
• Review and analyze payroll journals for accuracy and completeness.
• Utilize Paylocity for all payroll processing, reporting, and data management tasks.
• Import and process quarterly bonuses for production and exempt associates
• Review timecard readiness for payroll, proactively following up with managers and supervisors to resolve errors and ensure timely processing.
• Review, manage, and address incorrect, double usage, or negative time off balances impacting payroll.
• Develop and implement audit methods and procedures to ensure effective timecard processing and quality control.
• Partner with Human Resources to manage state law terminations and process manual checks.
• Enter and process all garnishments, child support orders, state levies, and other deductions.
• Register the company with new states for payroll (SUI, SITW) and update SUI percentages in Paylocity quarterly.
• Perform quality control checks on new hire entries in Paylocity for state tax, work state, SUI, hourly/exempt status, and driver policies.
• Answer employee inquiries regarding payroll deductions, discrepancies, and hour shortages.
• Regularly reconcile bank statements with company financial records, ensuring accuracy and resolving discrepancies in a timely manner
• Prepare and post journal entries to the general ledger, ensuring all transactions are properly recorded.
• Assist in month-end closing activities, including preparing necessary reports and ensuring all financial data is accurate and complete.
• Perform other related duties as assigned.

Required Skills and Competencies:  

• Proficient in all aspects of bi-weekly payroll processing.
• Experience with processing bonuses, garnishments, and other deductions.
• Ability to review and reconcile timecards effectively.
• Strong attention to detail and accuracy in data entry and processing.
• Experience with managing and correcting time off balances.
• Thorough understanding of federal, state, and local payroll tax laws.
• Experience with registering companies for SUI and SITW.
• Ability to maintain compliance with all applicable multi-state payroll regulations.
• Developing and implementing audit procedures.
• Maintain the confidentiality of sensitive payroll information.
• Identify and resolves payroll issues effectively.
• Manage time effectively and meets deadlines.
• Communicate effectively with associates and stakeholders
• Excellent verbal and written communication skills.
• Proficiency in using payroll software and reporting tools.
• Proficient in Microsoft Office Suite.

Education and Experience:  

• High school diploma or equivalent is required.
• Minimum 5 years of experience in payroll administration, with at least 3 in a multistate organization.
• Proven experience processing payroll for 500+ employees, including both hourly and salaried staff.
• Experience utilizing Paylocity to process payroll is highly preferred.
• Certified Payroll Professional (CPP) designation required
• General knowledge of accounting processes.
• Solid proficiency using MS Excel.

ABOUT PCI

Founded in 1984, Postal Center International (PCI) is a leading innovative mail, print, fulfillment, signs, promotional, packaging, and creative marketing solutions partner. With four decades of industry experience, PCI has built a strong team of subject-matter experts and a reputation for delivering client-centric, cutting-edge solutions nationwide. Our commitment to quality and client satisfaction drives everything we do, making PCI a trusted partner for reputable businesses in the marketplace. Our company's family of brands employs over 600 associates across its headquarters in the Southeast (FL) and its facilities in the Southwest (TX), Northeast (NE), and Midwest (IN). Boasting a national footprint of over 600k square feet, PCI has annual sales of over $500 million. We proudly serve enterprise clients in diverse industries such as banking, finance, healthcare, insurance, hospitality, and government, ensuring top-tier solutions backed by extensive compliance, security, sustainability, and quality certifications. Yes, we are growing at the speed of business

WHY PCI

Joining PCI's Powerhouse team means becoming part of not only a client-centric, but a people-centric company celebrated for its innovation, growth, and commitment to excellence. Our supportive teams and dynamic culture create an environment where everyone can thrive. Recognized for our culture, we not only lead in our industry but also invest in our people, making PCI a place where your career can advance. As a private- and minority-owned company, we pride ourselves on a diverse workforce that brings together a wealth of perspectives and talents, fostering a culture of collaboration and inclusivity. Our commitment to sustainability is evidenced by our Sustainability & Green Visionary Award, highlighting our dedication to green practices. At PCI, we offer stability and growth opportunities, ensuring our employees feel secure and valued. Our accolades, including the South Florida Business Journal's Business of the Year Award and recognition on its Fastest Growing Companies List, reflect our thriving success and progressive work environment.

Postal Center International and Original Impressions, LLC offer a comprehensive benefits package including competitive pay, health insurance, dental and vision insurance, short- and long-term disability benefits, paid time off (PTO) plus holidays and birthday day off, wellness policy, volunteering hours, opportunities for growth and development, and more. Actual pay will be adjusted based on an individual's skills, experience, education, location, and other job-related factors permitted by law. Total compensation may also include additional forms of incentives.

Postal Center International and Original Impressions, LLC are equal opportunity employers that are committed to diversity and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law. Discrimination, harassment, and retaliation based on these factors are strictly prohibited in all aspects of employment.

By completing this application you certify that the information provided is truthful and accurate. You understand that providing false or misleading information will be the basis for rejection of your application, or if employment commences, immediate termination. You authorize PCI/OI to contact former employers and educational organizations regarding your employment history and education. You authorize former employers and educational organizations to communicate information fully and freely regarding your previous employment, attendance, and grades.
The statements above are intended to describe the general nature of the work and should not be construed as an exhaustive list of responsibilities, duties, and skills required to perform the role successfully.

You have carefully read the above certification and understand and agree to its terms and conditions.

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