Small Business Office Manager

4 days ago

Chapel Hill, North Carolina, United States Caring Transitions Full time
Job Description Job Description Job Title: Office Manager

Location: Caring Transitions of Chapel Hill 
Reports To: Owner 
Job Type: Full-Time

About Us:

We are an exciting new business in the early stages of growth, aiming to provide exceptional products/services to our clients. As we expand, we need a highly organized, forward-thinking Office Manager who can take charge of building and establishing the essential infrastructure to ensure smooth and efficient office operations.

Job Overview:

As the Office Manager, you will be responsible for developing the infrastructure needed to support daily business operations. This includes setting up and implementing organizational systems, creating internal procedures, and building scalable processes that can evolve as the company grows. You will play a crucial role in ensuring the business runs smoothly and that all administrative, operational, and office-related tasks are executed efficiently.

Key Responsibilities:
  • Build Operational Infrastructure: Establish and implement systems for key business functions, including office management, document control, inventory, scheduling, and client management. Ensure that processes are scalable as the business expands.
  • Develop Standard Operating Procedures (SOPs): Create comprehensive procedures for daily office activities, ensuring consistency and efficiency across all operations.
  • Process Optimization: Continuously assess and refine office processes to improve productivity and reduce inefficiencies, including workflow management, filing systems, and communication channels.
  • Office Management: Oversee daily office functions, ensuring that the workspace is well-organized, stocked, and prepared for growth. Manage office supplies, equipment, and vendor relationships.
  • Team Support & Coordination: Work closely with all departments to ensure smooth communication, assist in the onboarding process for new employees, and manage the logistics of daily operations.
  • Document & Data Management: Set up and maintain systems for storing and tracking both physical and digital documents, ensuring easy access and compliance with regulations.
  • Technology Integration: Identify and implement office technology solutions (e.g., project management tools, CRM software, communication platforms) to streamline processes and improve efficiency.
  • Budget & Resource Management: Help establish budgets for office supplies and equipment, and ensure that the company is utilizing resources efficiently.
  • Policy Creation & Compliance: Create policies and procedures related to office operations, employee protocols, and ensure compliance with legal and health regulations.
  • Customer Interaction: Assist with customer-facing functions, including managing client inquiries, and support administrative tasks that enhance the customer experience.
Requirements:
  • Proven experience as an Office Manager, Operations Manager, or similar role in a small or startup business environment.
  • Strong experience in building office infrastructure, including systems for organization, operations, and employee management.
  • Ability to design and implement internal processes, from document management to office workflows.
  • Exceptional organizational and time-management skills with a proactive approach to problem-solving.
  • Ability to assess and streamline existing processes for increased efficiency and scalability.
  • Proficiency in office software (e.g., MS Office, Google Suite) and office management tools (e.g., QuickBooks, project management software).
  • Strong communication skills, both written and verbal, with the ability to collaborate effectively across departments.
  • Ability to handle multiple responsibilities and prioritize tasks in a fast-paced environment.
  • High school diploma or equivalent required; college degree preferred.
Preferred Qualifications:
  • Previous experience in a startup or early-stage business.
  • Familiarity with creating operational documentation, standard operating procedures (SOPs), and process flows.
  • Basic knowledge of accounting or bookkeeping software is a plus.
  • Experience with process automation tools or CRM systems is a plus.
Why Join Us:
  • Be an integral part of a growing, dynamic team.
  • Opportunity to shape and build the operational foundation of the company.
  • Make a lasting impact by creating processes that will support long-term success.
  • Work in a flexible, collaborative, and innovative environment.

If you are a hands-on, proactive individual with a passion for building infrastructure from the ground up, we would love to hear from you


 

Powered by JazzHR

P49QQCKPqQ

  • Small Business Office Manager

    5 days ago

    Chapel Hill, North Carolina, United States Caring Transitions Full time

    Job Title:Office Manager Location: Caring Transitions of Chapel Hill  Reports To: Owner  Job Type: Full-Time About Us: We are an exciting new business in the early stages of growth, aiming to provide exceptional products/services to our clients.As we expand, we need a highly organized, forward-thinking Office Manager who can take charge of building and...

  • small business banking relationship manager

    3 weeks ago

    Chapel Hill, North Carolina, United States Fifth Third Full time

    Make banking a Fifth Third better We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: Responsible for business development, relationship management and client experience of companies with annual gross sales of at least $2MM and generally less than $10MM....

  • small business banking relationship manager

    3 weeks ago

    Chapel Hill, North Carolina, United States Fifth Third Bank Full time

    Make banking a Fifth Third betterWe connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank.GENERAL FUNCTION: Responsible for business development, relationship management and client experience of companies with annual gross sales of at least $2MM and generally less than $10MM. Assist...

  • Business Officer

    3 weeks ago

    Chapel Hill, North Carolina, United States InsideHigherEd Full time

    Department:SA Campus Health Services-650001Career Area:Accounting/Finance/AuditingIs this an internal only recruitment?:NoPosting Open Date :02/24/2025Application Deadline:03/10/2025Position Type:Permanent Staff (SHRA)Position Title:Business Officer - ContributingSalary Grade Equivalent:GN10Working Title:Business OfficerPosition Number:00031164Vacancy...

  • Business Officer

    3 weeks ago

    Chapel Hill, North Carolina, United States InsideHigherEd Full time

    Department:SA Campus Health Services-650001Career Area:Accounting/Finance/AuditingIs this an internal only recruitment?:NoPosting Open Date :02/24/2025Application Deadline:03/10/2025Position Type:Permanent Staff (SHRA)Position Title:Business Officer - ContributingSalary Grade Equivalent:GN10Working Title:Business OfficerPosition Number:00031164Vacancy...

  • Orthodontic Office Manager

    8 hours ago

    Chapel Hill, North Carolina, United States MyOrthodontist Full time

    OverviewA Regional Manager at MyOrthodontist is responsible for overseeing the operations of supported orthodontic offices, motivating team members, and analyzing business reporting to drive growth and improvement.

  • Business Development Manager

    2 days ago

    Chapel Hill, North Carolina, United States City Wide Facility Solutions Full time

    We are seeking a highly motivated and competitive Business Development Manager to join our team at City Wide Facility Solutions. As a Business Development Manager, you will play a crucial role in identifying and pursuing new sales opportunities to drive business growth.Key Responsibilities:Conduct market research to identify potential customers and evaluate...

  • Senior Engineering Manager

    7 days ago

    Chapel Hill, North Carolina, United States The UNC System Office Full time

    Job DescriptionThe Chief Broadcast Engineer will oversee the directors responsible for Field Operations, Emergency Services, FCC Compliance, Studio Engineering, and serve as project manager on technical upgrades for all broadcast technology-related installations.This position involves regular interaction with other broadcasters, state and federal agencies,...

  • Business Operations Manager

    3 days ago

    Chapel Hill, North Carolina, United States MyOrthodontist Full time

    Company OverviewAt MyOrthodontist, we're dedicated to providing exceptional patient care and delivering outstanding clinical results. Our team of passionate professionals is committed to upholding our core values and brand principles, ensuring a seamless experience for our patients.SalaryWe offer a competitive salary based on experience, reflecting our...

  • Business Services Manager

    3 weeks ago

    Chapel Hill, North Carolina, United States University of North Carolina Full time

    Posting InformationPosting Information Department School of Law-360001Career Area Administrative/Clerical SupportIs this an internal only recruitment? NoPosting Open Date 03/07/2025Application Deadline 03/13/2025Position Type Permanent Staff (SHRA)Position Title Business Services Coordinator - AdvancedSalary Grade Equivalent GN09Working Title ...

  • Business Services Manager

    2 weeks ago

    Chapel Hill, North Carolina, United States University of North Carolina at Chapel Hill Full time

    Department: School of Law-360001 Career Area: Administrative/Clerical Support Is this an internal only recruitment?: No Posting Open Date : 03/07/2025 Application Deadline: 03/13/2025 Position Type: Permanent Staff (SHRA) Position Title: Business Services Coordinator - Advanced Salary Grade Equivalent: GN09 Working Title: Business Services Manager...

  • Business Systems Manager

    3 weeks ago

    Chapel Hill, North Carolina, United States University of North Carolina Full time

    Posting InformationPosting Information Department Med Ad-Fin and Bus Operations-420102Career Area Accounting/Finance/AuditingPosting Open Date 03/06/2025Application DeadlineOpen Until Filled NoPosition Type Permanent Staff (EHRA NF)Working Title Business Systems ManagerAppointment Type EHRA Non-FacultyPosition Number 20069589Vacancy ID ...

  • Senior Business Analyst, Technology

    4 weeks ago

    Chapel Hill, North Carolina, United States Brighton Health Plan Solutions Full time

    About The Role We are seeking a skilled Sr. Business Analyst with knowledge of healthcare Payer & TPA industry and experience with premium billing, payments and contribution accounting. This role involves requirements gathering, documenting and analysis to align with the goals of the Program. We are seeking a passionate, results-oriented candidate who excels...

  • Regional Business Leader

    1 day ago

    Chapel Hill, North Carolina, United States MyOrthodontist Full time

    Job Summary: We are seeking an experienced Regional Manager to lead our orthodontic offices in North Carolina. The ideal candidate will have a proven track record of driving growth, improving operational efficiency, and delivering exceptional patient care.">About the Role: As a Regional Manager, you will be responsible for overseeing the operations of...

  • Business Growth Leader

    1 day ago

    Chapel Hill, North Carolina, United States MyOrthodontist Full time

    Business Growth Leader Opportunity at MyOrthodontistWe are seeking a seasoned Business Growth Leader to join our dynamic team at MyOrthodontist. As a key member of our leadership team, you will drive the growth and success of our orthodontic practices across North Carolina, focusing on operational excellence, quality care, and exceptional customer...

  • Senior Office Assistant

    7 days ago

    Chapel Hill, North Carolina, United States Trouble Cub Enterprises Full time

    Senior Office Assistant OpportunityWe are seeking a highly experienced Senior Office Assistant to join our team at Trouble Cub Enterprises. In this full-time hybrid role, you will provide administrative support to the CEO, ensuring seamless business operations and effective communication with project partners and affiliates.Duties and ResponsibilitiesManage...

  • Territory Business Manager

    3 weeks ago

    Chapel Hill, North Carolina, United States Qualified Recruiters Full time

    This is a full-time remote role for an OUTSIDE Territory Business Manager. The Territory Business Manager will be responsible for managing and expanding the company's business in the Southeast (VA/NC/SC/GA), with a large focus on RTP. Daily tasks include building relationships with clients, identifying new business opportunities, and meeting sales...

  • Field Revenue Cycle Specialist

    5 days ago

    Chapel Hill, North Carolina, United States Saber Community Support and Development Office Full time

    Saber Community Support and Development Office - Saber Healthcare Group seeks a Full-Time Field Revenue Cycle Specialist, overseeing a handful of skilled nursing communities. Anyone with experience in skilled nursing business office and team management should look to take their career to the next level and apply for this opportunityThis is our Advantage:On...

  • Senior Business Analyst, Technology

    4 weeks ago

    Chapel Hill, North Carolina, United States Brighton Health Plan Solutions Full time

    About The RoleWe are seeking a skilled Sr. Business Analyst with knowledge of healthcare Payer & TPA industry and experience with premium billing, payments and contribution accounting. This role involves requirements gathering, documenting and analysis to align with the goals of the Program. We are seeking a passionate, results-oriented candidate who excels...

  • Senior Business Development Manager

    2 days ago

    Chapel Hill, North Carolina, United States Amedisys Full time

    About AmedisysWe are seeking a highly motivated and experienced Senior Business Development Manager to join our team. As an Account Executive, you will play a crucial role in educating healthcare professionals, patients, and families about home care services. You will develop and maintain relationships with key referral sources, such as hospitals, nursing...