Accounting Specialist

Job Description

Job Description
Description: Budgeted

Salary:
$53,160
- $66,450 Annual Bonus Potential: 4% ORGANIZATION OVERVIEW As unapologetic promoters of Cleveland, the Destination Cleveland team works every day to attract visitors, inspire both visitors and locals alike to explore, and connect people to experiences that illustrate Cleveland’s diversity, creativity, and contagious passion. We’re in the business of equitably growing the region’s economy through travel and tourism while also cultivating a passion for Greater Cleveland. As the only organization charged with marketing Cleveland outside of the region, we never stop talking about the city. We know the region inside and out. We roll up our sleeves and get the job done for The Land. We’re a group of expectation-exceeding, fun-loving, innovative professionals. And that's who we like to hire. SUMMARY OF POSITION We are looking for a motivated Accountant Specialist to join Destination Cleveland’s outgoing accounting team. The primary duties of the Accounting Specialist include monitoring, assigning and coding invoices for payables and receivables, along with updating various support schedules to assist in financial close by reconciling them to underlying source documents. This position plays a part in the day-to-day operations as well as monthly close and projects. The Finance Department works actively and meets regularly with other teams to provide financial and policy-related updates. This individual is expected to exercise a high level of confidence based on access to sensitive information. The roles below apply to DC’s affiliates the Spirit of Cleveland, DC Illuminate and any future ones formed. ESSENTIAL DUTIES AND RESPONSIBILITIESDaily monitoring of BILL (formerly Bill.com) invoice inboxAssigning invoices to appropriate approversPosting invoices in the correct period and coding to appropriate fund, subdepartment, project and expense in accordance with the annual budgetInitiation of prompt payment after approvalRegularly exercises discretion and independent judgment in resolving complex accounting issues and advising supervisor on financial reminders to approvers when invoices are outstandingProperly accounting for and following up on items including but not limited to reissued checks, credit memos and voidsDesigns and maintains internal controls, ensuring compliance with regulatory requirements and recommending process improvementsMonthly reconciliation to general ledgerTracking of payments ensuring they reach vendorsProcessing staff check requestsResponsible for developing and implementing accounting policies and procedures to ensure compliance with GAAP and organizational objectivesResearching and communicating with vendors regarding statement analysis and missing invoices.
Vendor maintenanceSetting up new vendors while tracking supplier diversity metricsMaintenance of vendor list, including annual audit thereofAnnual preparation and distribution of Form 1099s and resolving related noticesManagement of accounts receivablePreparing and sending invoices for contributionsFollowing up on outstanding receivablesReconciliation to general ledgerGenerating monthly invoice for Greater Cleveland Sports CommissionPreparing bank deposits and taking them to one of DC’s three banksAssistance with monthly closeDistributing monthly credit card statement, paying credit card bill and importing expense reportsReconciliation of benefits, including medical insurance and parkingMonthly diverse supplier reportsTracking progress in project management system, WrikeAssisting with annual financial audit, including pulling requested invoicesProcessing sports ticket requests and transferring ticketsParticipation in Finance team presentations to other departmentsProviding assistance in a friendly manner to staff by providing top tier serviceFiling contracts in accordance with related internal policiesAwareness of and adherence to internal controlsPosting journal entriesFile unclaimed funds and sales and use tax reportsPresent a positive image of the company as a brand ambassador, internally and externallyOther accounting projects as assigned. QUALIFICATIONS To perform this job successfully, the employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proficient in MS 365, including Excel and Word and PowerPointAbility to reconcile accounts and support schedules to general ledger and create new reconciliationsCommitment to diversity, equity and inclusion and demonstration understanding importance of diverse suppliersExperience working within a general ledger and A/P and A/R systemExperience in BILL (formerly Bill.com) or Sage Intacct a plus.
Knowledge of GAAP is a must, including the ability to apply accounting standards.
Knowledge of debits and credits an