Bookkeeper

Job DescriptionJob Description

We are offering a contract employment opportunity for an Accounts Payable Specialist in Ontario, California. The core function of this role will be to manage a variety of financial transactions and records, including accounts payable and receivable, bank reconciliations, and payroll. As an AP Specialist, you will also be required to assist in the preparation of financial reports and annual budgets, ensuring accuracy and compliance in all financial matters.

Responsibilities

• Manage the preparation and processing of accounts payable, ensuring accuracy and compliance with established accounting procedures.

• Handle accounts receivable billings, cash receipts, and bank transfers, ensuring timely and accurate recording and monitoring of account balances.

• Oversee the maintenance and reconciliation of various ledgers, reports, and account records, correcting any inaccuracies in accounting transactions.

• Execute payroll processing based on the established calendar and prepare necessary journal entries to record all payroll transactions.

• Conduct month-end processing including the processing of journal entries and correcting accounting transactions.

• Prepare spreadsheets for analyzing and tracking cash flow, maintaining investment folders, and generating investment reports.

• Carry out reconciliations, record interest receivable and payable, and prepare standard quarterly and annual financial statements and reports.

• Assist in year-end processing of work in progress, maintain the fixed asset system, and track fixed asset purchases against the budget.

• Participate in the preparation of the organization’s annual budget and assist in fiscal year-end closing.

• Respond to inquiries and requests related to cash receipts, accounts receivable, accounts payable, general ledger, project balances, and budgets from vendors, customers, and staff.

• Assist in the installation and testing of computer software upgrades and perform maintenance on computer files.

• Prepare ad hoc financial reports as required and perform other related duties as assigned.

• Proven experience in Account Reconciliation
• Proficiency in Accounts Payable (AP) management
• Adequate knowledge in Accounts Receivable (AR) operations
• Demonstrated ability in conducting Bank Reconciliations
• Expertise in Bookkeeping practices
• Proficient in Data Entry tasks
• Proficiency in using Microsoft Excel for financial tasks
• Experience in Month End Close procedures
• Hands-on experience with Payroll administration
• Advanced knowledge of QuickBooks software
• Familiarity with ADP - Payroll systems

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