Accounts Payable Clerk
1 week ago
Responsibilities:
• Efficiently process and record vendor invoices, ensuring they are correctly coded to the right accounts and departments.
• Verify the accuracy of invoices by matching them with purchase orders and shipping documentation, and take necessary steps to resolve discrepancies.
• Keep track of payment schedules and due dates to facilitate timely payments to vendors, thereby maintaining excellent supplier relationships.
• Regularly review and reconcile vendor statements, promptly identifying and resolving any discrepancies.
• Handle electronic fund transfers (EFTs), ACH payments, wire transfers, and check payments, in line with company policies.
• Communicate effectively with both domestic and international vendors to address billing inquiries, request updated statements, and rectify payment issues.
• Collaborate with the procurement and logistics teams to ensure the smooth processing of invoices and payments.
• Maintain up-to-date and accurate vendor records, including payment terms, banking details, and contact information.
• Verify the components of landed costs (such as freight, duties, and tariffs) for accurate assignment to inventory items.
• Collaborate closely with the procurement team to track and allocate expenses related to imported goods.
• Reconcile purchase orders, receipts, and vendor invoices to ensure accurate tracking of inventory costs.
• Audit and process employee expense reports in compliance with company policies, ensuring all documentation and approvals are in order.
• Assist with month-end and year-end closing processes by providing necessary accounts payable reports and supporting documentation.
• Reconcile AP subledger to the general ledger, identifying and resolving any discrepancies.
• Maintain organized and current accounts payable files and documentation for audit purposes.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Utilize NetSuite for all AP-related processes, including invoice entry, payment processing, and reporting.
• Run periodic AP aging reports to monitor outstanding balances and manage cash flow effectively.
• Collaborate with IT and finance teams to suggest and implement improvements in NetSuite to enhance efficiency.
• Process incoming mail, including depositing and posting checks received in the mail.• Minimum of 3 years of experience in an Accounts Payable Clerk role or similar
• Proficiency in Accounts Payable (AP)
• Experience with Check Runs
• Knowledge and experience in Coding Invoices
• Proven experience in Invoice Processing
• Proficiency in Microsoft Excel
• Familiarity with NetSuite
• Experience with 3 Way Matching in a business setting
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