Finance Specialist/ Billing Specialist

Finance Specialist/ Billing Specialist

YWCA Mission Statement

YWCA Rock County is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom and dignity for all.

Job Summary

The Finance Specialist works under the supervision of the Finance Director. Her areas of responsibility include: Child Care billing (direct and 3rd party) and accounts, maintaining our qualifications to receive funding from agencies, assisting with the financial aid process, as well as collecting rent from the YWCA Rock County transitional living programs.

Major Responsibilities

1. In coordination with Agency staff, ensure completion & accuracy of family records and bookkeeping through regular deposits, reconciliations, periodic audits, etc.
2. Ensure all applicable fees have been paid in a timely manner. Credit or bill participant families and/or third parties as appropriate. Attempt collection on any outstanding balances
3. Communicate with parents concerning billing questions; Provide documentation of child care expenses as requested by parents or staff.
4. Provide regular reports on status of collection efforts.
5. Use Child Care Portal to verify eligibility for Wisconsin Shares (EBT) payments and notify Site Supervisors of any payments for their site.
6. In collaboration with other staff members, and in accordance with budgeted amounts, set financial aid scale.
7. Organize financial aid application process, collect information from participants, notify participants within two weeks of receipt of application; apply financial aid to participant accounts and notify participant families and staff as appropriate. Track and provide reports to scholarship sources (YWCA and external) on use of funding.
8. Provide bookkeeping training/mentoring for child care site staff as needed.
9. Maintain accurate, organized data systems and software.
10. Maintain relationships with outside agencies and organizations necessary to these responsibilities.
11. Review and provide input upon finance and membership policies as they pertain to child care program.
12. Attend staff, departmental, and other YWCA meetings as assigned.
13. Maintain familiarity with YWCA goals, mission and programs.
14. Other duties as assigned

Supervisor

Finance Director

Hours

40 hours per week, 8:00 A.M. - 4:30 PM, Monday - Friday

Compensation

NON-EXEMPT, 1.0 FTE. Hourly plus Full Time Benefits

YWCA Rock Cause-Driven Leadership Competencies:

1. Community: Demonstrates a commitment to improving lives and securing futures with themselves and others. Effectively communicates the benefits and impact of YWCA efforts. Ensures community engagement. Ensures the voices of the community are heard.
2. Values: Models and teaches YWCA values. Reinforces YWCA values within the organization and the community. Incorporates values into the organization's vision and strategies.
3. Diversity, Equity, Inclusion: Develops strategies to ensure staff and volunteers reflect the community. Champions inclusion activities, strategies and initiatives. Develops and implements intentional systems of DEI throughout the organization.
4. Relationships: Builds relationships to create community. Builds and nurtures strategic relationships to enhance support for the YWCA. Develops relationships with influential leaders to impact and strengthen the community.
5. Communication: Demonstrates active listening. Seeks to understand, asks questions. Communicates to obtain buy-in and support of YWCA goals. Communicates to engage and inspire people within and outside the YWCA
6. Developing Others: Provides others with feedback, coaching, guidance and support. Provides. tools and resources for the development of others. Ensures that a talent management system is in place and executed effectively.
7. Decision Making: Provides others with frameworks for making decisions. Integrates multiple thinking processes to make decisions. Possesses penetrating insight and strong strategic and critical thinking skills.
8. Innovation: Involves the community and seeks input in the development of policies, programs and activities. Invests resources in well-designed innovation initiatives.
9. Project Management: Develops plans and manages best practices through engagement of team. Ensures executions of plans. Creates a structure to deliver organization-wide results to achieve objectives.
10. Finance: Effectively creates and manages budgets. Develops and implements stewardship strategies.
11. Quality Results: Holds staff accountable or high- quality results using a formal process to measure progress. Assigns clear accountability and ensures continuous improvement. Determines benchmarks and ensures appropriate leadership to meet objectives.
12. Self-Development: Shares new insights. Fosters a learning environment embracing diverse abilities and approaches. Creates a learning organization.
13. Flexibility: Creates positivity in self and fosters it in others to support change. Partners to create positive change in the community.

Qualifications

• Associate's degree in Accounting, or related degree with at least three years of experience in the field; experience in the child care industry preferred.
• Experience working with Accounting, HR and Payroll software
• Knowledge and understanding of, or ability to learn, State of Wisconsin Licensing Standards for Day Care Centers and DPI nutritional standards.
• Detail-oriented with good communication, problem solving, time management and organizational skills.
• Ability to develop a team approach with staff, volunteers and community partners.
• Strong interpersonal and communication skills required.
• Experience working with culturally and economically diverse populations.
• Good judgement when making decisions. Able to make collaborative decisions for the good of the YWCA.
• Ability to maintain strict confidentiality and professionalism, with high standards of integrity and credibility.

YWCA is committed to recognizing and valuing diversity and strives to create a work place in which diversity is intentionally developed and celebrated. YWCA will not accept any intolerant or discriminatory behavior – especially that related to race, color, national origin, citizenship, religion, pregnancy, gender, sexual orientation, gender identity, disability, genetic information, military status, political belief or any additional characteristic protected by applicable law.

To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities. Job descriptions represent a general outline of job responsibilities and qualifications. They are not intended to be comprehensive in nature. In addition, jobs evolve over time and, therefore, their descriptions may not reflect the precise nature of the position at a given point of time

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