Secretary III

1 month ago

Santa Maria, United States Volt Full time
Job DescriptionJob Description
Start a future with Volt, today
Volt is immediately hiring an experienced Secretary for a local non-profit in Santa Maria
As a Secretary you will:
  • Support the Manager of Services and Supports.
  • Assist with the Exception process.
  • Generate reports, correspondence, and documents.
  • Process Early Start and Age 3 denial/accept letters within 2 days.
  • Update records (demographics, case files, status changes).
  • Type letters.
  • Handle incoming and outgoing mail.
  • Print RC notes on scheduled dates.
  • Process 3770 and CDER forms.
  • Perform general office tasks (photocopy, fax, scan, mail).
  • Create tables and forms (e.g., OD schedule, sign-out books).
  • Compile data and prepare files for audits.
  • Transcribe phone messages.
  • Prepare referral packets.
  • File documents for service coordinators monthly.
  • Cover switchboard and reception duties.
  • Schedule appointments and meetings.
  • Organize and maintain archive files.
  • Update information, lists, reports, and contracts.
  • Request medical records within 2 days.
  • Maintain copier and fax machines.
  • Prepare closure, transfer, inactive, and deceased files.
  • Travel to other offices as needed.
  • Assist with office supplies and forms.
  • Help with facility issues (repairs, service calls).
  • Take and distribute meeting minutes.
  • Assist with special functions and training sessions.
  • Perform additional tasks as needed

The Ideal Candidate will have:
  • Proficient in computer skills, including Excel and Word (PowerPoint desired)
  • Ability to type a minimum of 45 WPM
  • Knowledge of correct grammar and punctuation (test will be administered)
  • Familiarity with office methods, procedures, practices, and equipment
  • High school graduate
  • 2 years of relevant experience
  • Excellent telephone skills
  • Transcription skills (desired)
  • May be required to know or learn technical terminology and spreadsheet programs
  • Bilingual ability (Spanish/English) required

This is a full time opportunity
Pay rate: Starting from $21/hr
Schedule: Monday - Friday 8 a.m. - 5 p.m.
Qualified candidates should APPLY NOW

  • Secretary III

    1 month ago

    Santa Barbara, United States Volt Full time

    Job DescriptionJob DescriptionStart your career with VOLT.Volt is immediately hiring for a Secretary III in Santa BarbaraVolt takes great care of our great hires!As a Secretary III you will:Generate reports, correspondence, documents, and memoranda as needed for teamAssist point person on Exception process as neededProcess Early Start denials/accept letters...

  • Secretary III

    1 week ago

    Santa Barbara, United States Volt Full time

    Start your career with VOLT.Volt is immediately hiring for a Secretary III in Santa BarbaraVolt takes great care of our great hires!As a Secretary III you will: Generate reports, correspondence, documents, and memoranda as needed for team Assist point person on Exception process as needed Process Early Start denials/accept letters and Age 3 denial/accepts...

  • Administrative Secretary

    2 weeks ago

    Santa Barbara, United States Volt Full time

    br />Volt is immediately hiring for a Secretary III in Santa BarbaraVolt takes great care of our great hires!As a Secretary III you will: Generate reports, correspondence, documents, and memoranda as needed for team Assist point person on Exception process as needed Process Early Start denials/accept letters and Age 3 denial/accepts letters in a 2-day...