Administrtive/Clerical

Job DescriptionJob DescriptionWe are offering a contract employment opportunity for an Administrative/Clerical role based in Gilroy, California, United States. This role will play a vital part in supporting both managers and employees in various Human Resource-related areas within our organization.

Responsibilities:
• Support recruitment processes for various positions, including job postings, applicant screening, conducting pre-employment assessments, and reference checks.
• Facilitate orientation and onboarding activities for new hires, ensuring a smooth transition into the organization.
• Ensure compliance with all aspects required of a federal contractor, including maintaining Affirmative Action Planning system and annual logs.
• Deliver presentations to employees and contractors regarding policies and work rules.
• Maintain the accuracy and security of all HR-related files in accordance with the records retention policy.
• Handle human resource-related questions and research and furnish employee information to authorized persons as needed.
• Manage the interface with SAP and the plant hourly payroll system, ensuring accurate coding of hourly employees by job classification, jobs performed, shift, and department assignment.
• Track hourly attendance daily and initiate disciplinary action when needed.
• Assist with open enrollment meetings and serve as a resource to employees in resolving benefits-related issues.
• Process all unemployment-related claims and participate in any appeal hearings or other activities related to unemployment claims.
• Act as a liaison between the individual employee, facility managers, Region Human Resource Manager and company or community resources in maintaining a highly engaged work environment.
• Support Finance functions such as accounts receivable/payable, invoicing, order entry, payroll as needed.• Proven experience in an Administrative or Clerical role.
• Demonstrated customer service skills.
• Excellent communication abilities, both verbal and written.
• Experience in sales is a plus.
• Proficient in reporting and creating Microsoft Excel spreadsheets.
• Experience in training staff members.
• Strong planning and organizational skills.
• Knowledge of company policies and compliance regulations.
• Experience with payroll and invoicing processes.
• Proficient in Microsoft Office Suite, particularly Word and Outlook.
• Commitment to quality and attention to detail.
• Familiarity with database management.
• Experience in Human Resources (HR) Administration.
• Experience in Accounts Receivable (AR) is a plus.
• Knowledge of insurance policies and procedures.
• Ability to create compelling presentations.
• Familiarity with the software 'About Time' is a plus.
• Finance background is desired.
• Knowledge of medical coverage and benefit functions.
• Demonstrated leadership skills.
• Understanding of security protocols and procedures.

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