Office Supervisor

3 days ago

Billings Metropolitan Area, United States Reciprocity Industries Full time
Job DescriptionJob Description
Description:

Position Overview

We are seeking a dynamic and organized Office Supervisor to oversee the day-to-day operations at one of our office locations in Billings, MT. This role is pivotal to ensure smooth workflow coordination, supporting the legal team, and maintaining an efficient and productive office environment. The ideal candidate is an effective communicator with strong leadership and organizational skills, ready to collaborate and support a dedicated team.

**This position is on-site in Billings Montana**
** Candidate must live within 50 mile radius of job site**
**We are unable to sponsor or take over sponsorship of an employment Visa at this time **

Requirements:

Key Responsibilities

Team Supervision & Support

  • Supervise, mentor, and support a team to ensure high performance.
  • Conduct weekly one-on-one meetings with team members to provide feedback and discuss progress.
  • Develop and deliver comprehensive training programs to prepare for assigned projects.
  • Provide guidance and support to the legal team ensuring the efficient delivery of legal services.

Workflow Coordination

  • Collaborate with other management to assign and manage workloads effectively.
  • Monitor project progress, ensure deadlines are met, and address workflow challenges.
  • Develop and implement strategies to improve the efficiency and effectiveness of the legal department's operations.

Office Operations Management

  • Oversee the day-to-day operations of the office including supplies, equipment, and facility needs.
  • Foster a positive and professional office environment that supports teamwork and productivity.
  • Serve as the point of contact for office-related issues or inquiries.
  • Oversee and manage the organization's legal processes and procedures, ensuring compliance with applicable laws and regulations.

Administrative Duties

  • Maintain records and documentation related to performance, training, and legal correspondence.
  • Maintain accurate and organized records of legal documents and correspondence.

Required Qualifications

  • Proven experience in office management, supervision, or a related role (legal experience preferred but not required).
  • Strong leadership and team-building skills, with the ability to foster collaboration and resolve conflicts effectively.
  • Excellent organizational and time management abilities.
  • Proficiency in Microsoft Office Suite and other standard office tools.
  • Outstanding communication skills, both verbal and written.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Ethical and professional conduct.
  • Ability to handle sensitive and confidential information with the utmost discretion.

Preferred Qualifications

  • Experience supervising legal assistants or administrative staff.
  • Familiarity with workflow coordination and project management.
  • Strong problem-solving and decision-making skills.


Compensation details: 50000-60000 Yearly Salary



PId4311d9977d6-25405-36199733

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