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Project Administrator

2 months ago

Midland, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract-to-hire employment opportunity for a Bookkeeper in Midland, Michigan. The role primarily involves tasks related to construction accounting, project administration, and customer account management. The workplace is in the construction industry and requires someone experienced in maintaining accurate financial records and handling complex customer billing processes.

Responsibilities:
• Establish job setup details such as task codes, phase codes, estimated cost, and tax status
• Manage and process complex customer billings, ensuring invoices are sent out promptly
• Comprehend and apply contract-specific customer billing requirements
• Handle Change Order management efficiently
• Collaborate with customers and vendors on contract documentation, including tax documents and purchase orders
• Conduct audits on Accounts Receivable billings for completion and accuracy
• Ensure timely responses to certified payroll report requests
• Maintain and update weekly job cost reports
• Provide project administration support for assigned project managers
• Monitor assigned receivables and ensure timely follow-ups with customers for payments
• Maintain confidentiality of sensitive data
• Assist in month-end closing procedures
• Oversee document imaging for assigned jobs
• Continuously monitor and analyze department work and procedures to develop more efficient protocols while maintaining a high level of accuracy.• Minimum of 2 years of experience in a bookkeeping role
• Proficiency in account reconciliation
• Experience with accounts payable (AP) and accounts receivable (AR)
• Familiarity with bank reconciliations
• Demonstrated skills in bookkeeping
• Proficiency in data entry tasks
• Strong knowledge of Microsoft Excel
• Experience in the construction industry is a plus
• Familiarity with construction accounting is desirable
• Experience with construction projects accounting is beneficial