Bilingual Spanish Executive Assistant
2 weeks ago
Responsibilities:
• Manage administrative procedures, including filing, record-keeping, and time management
• Exhibit strong attention to detail, adaptability, and a focus on efficiency without sacrificing quality
• Handle potentially confidential and complex administrative duties involving Excel, Word, and PowerPoint
• Coordinate meetings with both internal and external resources, ensuring all necessary services such as meeting rooms, activities, presenters, and audio/visual conferencing are arranged
• Read and analyze emails, submissions, letters, agendas, and memos, determining significance and routing to appropriate personnel in a timely and efficient manner
• Use effective written and verbal communication skills in both English and Spanish
• Exhibit sound judgment in resolving matters of high complexity and maintain utmost discretion and confidentiality
• Maintain basic knowledge of financial terms and concepts
• Demonstrate proficiency in using various software applications, including Microsoft Office Products and video conferencing tools like Zoom and Teams
• Take the initiative by identifying issues and recommending solutions.
• Perform other duties as assigned.• Proficiency in both Spanish and English languages is essential
• Minimum of 2 years of experience as an Executive Assistant or in a similar role
• Proficient use of Concur, CRM, Kronos Timekeeping System, and About Time
• Strong skills in calendar management and scheduling
• Excellent written and verbal communication abilities
• Experience in managing conference calls and handling correspondence
• Ability to work within a non-profit environment
• Experience in handling confidential and sensitive information
• Must be able to work independently and as part of a team
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite
• High school diploma or equivalent required; higher education degree preferred
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