Accounts Payable Specialist

2 weeks ago

Tracy, United States Rosendin Full time
Job DescriptionJob Description

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

SUMMARY 

The Accounts Payable Specialist is responsible for ensuring invoices for assigned accounts are submitted timely, accurately, completely and in accordance with established billing processes or procedures. 

ESSENTIAL DUTIES & RESPONSIBILITIES: 

  • Process approximately 150+ invoices daily, keeping data entry errors within the guidelines of the Company's efficiency standards and help with the backlog of invoice processing.

  • Audit invoices for the appropriate sales tax rates and calculation issues; post to a General Ledger.

  • Expense report processing using Concur.

  • Resolve issues with invoices unable to be keyed - identify issues and send them to purchasing for resolution. 

  • Prioritize work so that discounts are maximized. 

  • Provide timely resolution of issues when called by vendor. Resolution includes interfacing with Purchasing Agent and vendor until issue is resolved. 

  • Reconciliation of monthly vendor statements. 

  • Checks are run and processed three times a month. This entails comparing check to imaging system and accounting system for accuracy. 

  • Perform general clerical duties including copying, faxing, mailing, and filing. 

  • Responsible for the completion of the workflow process along with maintaining vendor relations. 

  • The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. 

EDUCATION AND EXPERIENCE: 

  • Associate degree in Accounting, Finance, or related discipline 

  • Minimum 4 years of accounts payable experience 

  • Can be a combination of education, training, and relevant experience

 COMPETENCIES: 

  • 10-Key by touch 

  • Oracle Software knowledge a plus 

  • Demonstrate the ability to work closely with operations and other departments in finance as required 

  • Build and maintain solid work relationships with all levels of staff and management 

  • Apply and adapt quickly to new invoicing procedures 

  • Attention to detail is necessary; strong analytical skills preferred 

  • Understand and follow standard operating policies and procedures 

  • Perform duties in a professional manner and appearance 

  • Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred 

  • Prioritize and manage multiple tasks, changing priorities as necessary 

  • Work under pressure and adapt to changing requirements with a positive attitude 

  • Oral and written communication skills as required for the position 

  • Self-motivated, proactive and an effective team player 

  • Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL: 

  • 0% 

WORKING CONDITIONS: 

  • General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. 

  • Noise level is typically low to medium. 

  • Occasional lifting of up to 30 lbs. 

  • We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. 

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.  Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.  

Pay Range

$27.65-$36.50 Hourly

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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