Bilingual (Spanish) Office Administrator

2 weeks ago

Mesquite, United States Robert Half Full time
Job DescriptionJob Description

We are in search of a Bilingual (Spanish) Office Administrator for a contract to permanent hire job opportunity located in Mesquite, Texas. In this role, you will be tasked with a variety of administrative duties, including maintaining accurate records, managing scheduling, and providing support to different departments within the plant.


Responsibilities:

• MUST be bilingual in Spanish

• Offer administrative assistance to the Plant Manager and other departments including HR, Customer Service, Operations, and Safety.

• Handle the task of creating and maintaining an Overtime Calendar for the Production Staff.

• Manage the logistics and scheduling of the conference room.

• Regularly order and restock office supplies, ensuring the supply room is always well-stocked and organized.

• Take up the role of answering and directing phone calls to the appropriate department or individual.

• Oversee the shipping of packages necessary for the plant.

• Assist with the organization and management of plant events and activities.

• Welcome visitors and manage the plant's front door.

• Take detailed minutes and notes during meetings and distribute them as needed.

• Help with the Open Enrollment process for employee benefits.

• Maintain a clean and organized office environment.

• Handle planning and coordination of birthday celebrations and other committee activities.

• Responsible for handling incoming and outgoing mail.

• Reconcile work orders with job transactions to validate inventory.

• Order food and catering for plant events and meetings.


• Proven administrative assistance skills are a must

• Exceptional customer service capabilities, with a focus on addressing inquiries and resolving issues efficiently

• Proficiency in data entry tasks, ensuring accuracy and attention to detail

• Strong knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word

• Demonstrated experience in organizing files, both physical and digital

• Ability to handle scanning tasks as required, maintaining high standards of accuracy

• Skilled in scheduling appointments, coordinating calendars, and managing time effectively

• Familiarity with shipping functions, including packaging, labeling, and dispatching goods

• Proven experience in providing back office support, contributing to overall operational efficiency

• Comfortable handling inbound telephone calls, demonstrating detail oriented communication skills

• Experience with answering multi-line phone systems, ensuring all calls are routed correctly

• Familiarity with telephone answering systems, ensuring smooth communication within the organization.

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